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GEM

Indian Army Annual Maintenance Service for KIP 7170I Photocopier Monoprinter Colour Scanner Tender 2026

Bid Publish Date

27-May-2026, 9:19 am

Bid End Date

08-Jun-2026, 10:00 am

Value

₹1,68,750

Location

EAST KHASI HILLS , MEGHALAYA
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Progress

Issue27-May-2026, 9:19 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Indian Army (Department Of Military Affairs)
  • • Product category: Annual Maintenance Service for KIP LED MONOPRINTER COPIER COLOUR SCANNER MODEL 7170I
  • • Location: not specified; tender in India for central government security equipment service
  • • OEM Authorised Service Provider requirement ensures genuine maintenance support
  • • 25% quantity/duration adjustment possible at contract initiation and after award
  • • Past Experience proofs accepted include contract copies with invoices or client execution certificates
  • • Mandatory certificate/document uploads as per ATC and corrigendum
  • • Estimated contract value: ₹168,750.00; no BOQ items disclosed

Categories 5

DISCRETE COMPONENTS PHOTOCOPIER MACHINE MACHINE WATER LEVEL RECORDER SCANNER

Tender Overview

The Indian Army, Department Of Military Affairs invites bids for the Annual Maintenance Service of the KIP LED MONOPRINTER COPIER COLOUR SCANNER MODEL 7170I, operated under the KIP OEM Authorised Service Provider framework. Estimated value is ₹168,750.00, with no BOQ items listed. Location details are not specified. The vendor must be an OEM-authorised service provider and comply with the buyer-added terms, including a 25% scope/duration adjustment option. Past experience proof can be provided via client contracts, execution certificates, or third-party notes. Certificates upload is mandatory per ATC.

This tender focuses on ongoing maintenance capability for high-precision imaging devices, requiring service capability from an authorised entity and adherence to contractual modification clauses to scale scope as needed.

Technical Specifications & Requirements

  • Product/service: Annual Maintenance Service for KIP LED MONOPRINTER COPIER COLOUR SCANNER MODEL 7170I (KIP).
  • OEM-Authorised Service Provider requirement; vendor must prove OEM authorization.
  • No Bill of Quantities (BOQ) items are provided; scope is maintenance for a single model.
  • Estimated contract value: ₹168,750.00.
  • EMD amount not specified; standard tender documentation applies per terms.
  • Acceptable past experience proofs: contract copies with invoicing and self-certification, client execution certificates, or third-party release notes.
  • Certificates/technical documents upload is mandatory as per bid terms.

Terms, Conditions & Eligibility

  • 25% option clause allows increase/decrease in contract quantity or duration during contract issuance, extendable up to 25% post-issuance.
  • Past project experience proof can be provided via multiple documents including contract copies with invoices or client execution certificates.
  • Bidders must upload required certificates/documents; non-submission may lead to rejection.
  • No explicit EMD amount is provided; follow standard tender submission procedures and document checks as per buyer terms.

Key Specifications

  • Product/service: Annual Maintenance Service for KIP LED MONOPRINTER COPIER COLOUR SCANNER MODEL 7170I

  • Quantity/scale: Not specified (single model maintenance scope)

  • Estimated value: ₹168,750.00

  • Experience requirement: Demonstrable past service experience via contracts or certificates

  • Standards/Certification: OEM authorised service capability required

  • Delivery/installation: Not specified; standard service delivery terms apply

  • Warranty/AMC: Not explicitly stated; refer to contract terms

Terms & Conditions

  • EMD amount: Not specified; follow standard bidding norms

  • 25% scope/duration adjustment allowed at issue and post-award

  • Past experience proofs acceptable through multiple verifiable documents

  • Mandatory certificate uploads required by ATC and corrigendum

  • No BOQ items; maintenance scope limited to KIP 7170I devices

Important Clauses

Payment Terms

Not explicitly stated; bidders should align with standard government tender payment processes per ATC; monitor for terms in final contract

Delivery Schedule

Delivery/collection timeline not specified; contract may permit scope adjustments up to 25%

Penalties/Liquidated Damages

Not detailed here; verify in final contract and ATC; typical govt tenders include LD for delays

Bidder Eligibility

  • Must be an OEM authorised service provider for KIP

  • Demonstrate past maintenance experience for similar imaging devices

  • Submit mandatory certificates and documents per ATC

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Annual Maintenance Service - Photocopier Machine - KIP LED MONOPRINTER COPIER COLOUR SCANNER MODEL 7170I; KIP; OEM Authorised Service Provider

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 3

GeM-Bidding-9311750.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proof documents (contract copies with invoices and client certifications)

4

Execution certificates or Third-Party Inspection notes

5

OEM Authorization/Certificate confirming KIP OEM authorised service capability

6

Technical bid documents and bid submission certificates

7

Any other certificates requested in Buyer Added Terms and Conditions

Frequently Asked Questions

How to bid for the KIP 7170I maintenance tender in India?

Bidders must be OEM authorised for KIP, submit GST, PAN, past experience proofs (contracts, invoices, or execution certificates), OEM authorization, and all certificates per ATC. The estimated contract value is ₹168,750.00, with a 25% scope adjustment allowance. Ensure compliance with the buyer’s mandatory document uploads and alignment to standard tender processes.

What documents are required for OEM KIP maintenance tender

Required documents include GST certificate, PAN, past experience proof (contracts with invoices or client certificates), OEM authorization for KIP service, technical bid documents, financial statements if requested, and any certificates specified in ATC. Missing documents may result in bid rejection; upload all requested items.

What is the scope of maintenance for KIP 7170I in this bid

Scope covers annual maintenance for the KIP LED MONOPRINTER COLOUR SCANNER MODEL 7170I. No BOQ items are listed; the contract allows a 25% increase/decrease in quantity or duration. Maintain OEM standards, ensure calibration and service tasks align with model specifications, and provide timely interventions as per contract terms.

When is the procurement awarded for the KIP 7170I service

Dates are not provided in the tender data. Bidders should monitor official portals for notification of award after submission. The contract value is ₹168,750.00; ensure timely submission of all required documents to avoid disqualification.

What are the eligibility criteria for the KIP 7170I maintenance tender

Eligibility includes being an OEM authorised service provider for KIP, proven past maintenance experience with similar devices, and the ability to submit all mandatory documents per ATC. The bidder should provide execution certificates or client references validating service delivery experience.

What are the payment terms and penalties for late service

Payment terms are described in the tender as per standard government practice; specific percentages and timelines are not provided here. Expect milestone-based or post-delivery payment, with potential liquidated damages for delays as per final contract and applicable policy.

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