Covers Waterproof (Defence)
Indian Army
PUNE, MAHARASHTRA
Posted:
16 September 2025
Closed:
26 September 2025
GEM
GEM
Indian Army Waterproof Cover Tender Amritsar Punjab 2026 - Advance Sample 50cm x 50cm & 37235 EMD
Progress
Issue18-Jun-2026, 10:00 pm
AwardPending
Quantity
138
Bid Type
Two Packet Bid
Key Highlights
- • Advance sample requirement: 50cm x 50cm, 2/6/9 samples for buyer approval within 5 days of award
- • EMD amount: ₹37,235; submit with bid
- • Option clause allows ±25% quantity variation at order and during contract
- • Vendor Code Creation requires PAN, GSTIN, cancelled cheque, and EFT Mandate
- • OEM turnover criterion: minimum average annual turnover over last 3 years ending 31st March
- • Delivery period adjusts if there is delay in sample approval; LD not applied for buyer delays
- • Defence category: waterproof cover for military use; precise size not fully specified
Categories
2
Tender Overview
Organization: Indian Army (Department Of Military Affairs). Product: Waterproof cover (size not fully specified) with advance sample requirement of 50cm x 50cm. Location: Amritsar, Punjab 143001. Estimated value: Not disclosed; EMD: ₹37,235. Tender emphasizes sample approval prior to bulk manufacture and potential quantity adjustments up to ±25%. The contract includes an option Clause for quantity variation and extended delivery time calculations. Unique aspects include mandatory advance sample approval and vendor code creation documentation. This tender targets firms capable of supplying standardized waterproof covers and meeting buyer-specified sample milestones and delivery terms.
Technical Specifications & Requirements
- Advance sample: Submit 2/6/9 samples (as per buyer’s framework) within 5 days of award for approval. If approved, bulk supply must follow the approved sample. If approval is delayed, delivery period is adjusted accordingly with no LD for buyer delays.
- Sample criteria: Size specified as 50cm x 50cm for advance sample.
- Category: Waterproof (Defence) with a focus on cover size and material suitability for military use.
- Standards & compliance: Not explicitly listed; emphasis on sample conformance to contract specifications.
- Order dynamics: 25% quantity variation allowed at order placement and during contract validity.
- Turnover clause: OEM turnover criteria to be met over the last three financial years ending 31st March.
Terms, Conditions & Eligibility
- EMD: ₹37,235; submit with bid.
- Documents for Vendor Code Creation: Copy of PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Advance sample process: 5-day submission post-award; approval or modification list within 5 days; bulk supply aligned to approved sample.
- Delivery: Extended delivery time calculations apply if there are delays in sample approval; minimum extension logic specified.
- Turnover: OEM must meet minimum average annual turnover in the last 3 years (ending 31st March).
Key Specifications
-
Advance sample size: 50cm x 50cm
-
Advance sample submission: 5 days from award
-
Quantity variation: ±25% at placement and during contract
-
EMD: ₹37,235
-
OEM turnover: average annual turnover over last 3 years ending 31st March
-
Delivery period adjustments: based on sample approval timing
Terms & Conditions
-
EMD amount and submission requirements
-
Advance sample approval process and 5-day timeline
-
Quantity variation rights and delivery-time adjustments
Important Clauses
Payment Terms
Not explicitly detailed in provided terms; EMD required with bid; further payment terms not specified
Delivery Schedule
Delivery period may be adjusted if there is a delay in advance sample approval; additional time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD terms are not specified; extension allowed with no LD during buyer delays in sample approval
Bidder Eligibility
-
OEM turnover must meet minimum average annual turnover for last 3 years ending 31st March
-
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate for Vendor Code Creation
-
Capability to produce advance samples (50cm x 50cm) and comply with approved specifications
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Covers Waterproof (Defence) (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 5
GeM-Bidding-9487152.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SIZE | Size of Cover (Length x Width)Size of Cover (Length x Width) | 9.1 mtrs X 9.1 mtrs |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) ( Size - 50cm x 50cm ) for buyer's approval before commencement of supply | Yes |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate certified by bank
5
Documents for Vendor Code Creation
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the waterproof cover tender in Amritsar?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate along with the bid for Vendor Code Creation; include the required EMD of ₹37,235 and ensure advance sample conformity of 50cm x 50cm within 5 days of award, with follow-up modifications if requested by the Buyer.
What documents are required for vendor code creation in this tender?
Submit PAN Card copy, GSTIN copy, Cancelled Cheque, and EFT Mandate certified by bank. These documents accompany the bid to establish vendor identity and enable electronic payments; ensure these are legible and match the organization's records.
What is the advance sample requirement for the army waterproof cover?
The supplier must provide advance samples sized 50cm x 50cm within 5 days of award. The Buyer will approve or request modifications within 5 days; bulk production must follow the approved sample, otherwise terms may be revised and delivery may be adjusted.
What is the quantity adjustment allowance in the contract?
The purchaser may increase or decrease the quantity by up to 25% at contract placement and during the contract period at contracted rates; delivery time scales with the extended quantity using a defined calculation.
What are the OEM turnover requirements for this procurement?
OEM must meet a minimum average annual turnover criterion for the last three financial years ending 31 March; exact turnover value is not disclosed here, but eligibility requires demonstration of sustained financial capacity.
When can delivery timelines be extended without the risk of LDs?
If the buyer delays advance sample approval, the delivery period is adjusted without LD; the extended time is calculated as prescribed, with a minimum of 30 days for extensions.
What are the key terms for payment and EMD in this tender?
Bid must be accompanied by EMD ₹37,235; payment terms beyond the EMD are not detailed in the provided excerpt; bidders should confirm any advance, milestone, or post-delivery payments during bid submission.
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Documents 5
GeM-Bidding-9487152.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS