A4 and Legal Size Multifunction Printer (MFP)
Searching Case Status Filed In High Court Patna
KHAGARIA, BIHAR
Posted:
16 April 2026
Closed:
27 April 2026
GEM
GEM
Uttar Pradesh Law Department Allahabad Printer Tender A4 & Legal Size MFP 2026 ISO 24734 IPv6 Ready
Bid Publish Date
19-May-2026, 10:14 pm
Bid End Date
16-Jun-2026, 9:00 pm
EMD
₹84,000
Location
Progress
Issue19-May-2026, 10:14 pm
AwardPending
Quantity
125
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The UP Law Department, Allahabad, with a Lucknow bench, is procuring an A4 and Legal Size Multifunction Printer (MFP). The bid includes Supply, Installation, Testing and Commissioning of the devices, with an EMD of ₹84,000. Delivery addresses span Allahabad High Court and Lucknow High Court premises. Bidders must demonstrate at least 3 years of regular manufacturing/supply to Central or State Govt/PSU and ensure products are not end-of-life within the next 5 years. The equipment must be IPv6-ready and include a Malicious Code Certificate. An option clause allows up to 25% quantity variation at contract award or during the contract term. The scope supports on-site warranty and a possible extended warranty period.
Technical Specifications & Requirements
- Printing/Copying: A4 and legal-size MFP; printing technology described as General Product Information; on-site compatibility with High Court networks.
- Performance & Features: Auto duplex printing; Original Document Feeder type for scanning/copying; minimum mixed-mode printing speeds per ISO/IEC 24734 (A4) for both mono and colour outputs; connectivity options to be provided; on-site warranty and extended warranty terms.
- Security & Compliance: IPv6 readiness from day one; Malicious Code Certificate required to certify absence of embedded malware; OEM authorizations may be needed; procurement must avoid obsolete models with less than 5 years residual market life.
Terms & Eligibility
- EMD: ₹84,000; payment and bid security terms to be confirmed per tender rules.
- Experience: Bidder or OEM must have supplied same/similar category products to Govt/PSU for 3 years prior to bid opening; include contracts as evidence.
- Delivery & Installation: Delivery, installation, testing, and commissioning at Allahabad and Lucknow High Court campuses; IPv6-enabled hardware; on-site warranty with possible extended warranty.
- Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery period calculations apply with minimum 30 days.
- Documentation: Ensure Malicious Code Certificate and OEM authorization documents; confirm product lifecycle and support commitments.
Key Specifications
-
- Product: A4 and Legal Size Multifunction Printer (MFP)
-
- Quantity/Scope: Supply, Installation, Testing and Commissioning (SITC)
-
- EMD: ₹84,000
-
- Delivery locations: Allahabad High Court and Lucknow Bench High Court
-
- Connectivity: On-site connectivity; public network readiness (IPv6 required)
-
- Security: Malicious Code Certificate required
-
- Warranty: On-site warranty; Extended warranty (years not specified)
Terms & Conditions
-
EMD of ₹84,000 must accompany the bid and be verifiable
-
3 years govt/PSU supply experience required with contract copies
-
IPv6 readiness from day one and Malicious Code Certificate mandatory
-
Option to modify quantity by ±25% with adjusted delivery timeline
Important Clauses
Payment Terms
Bid must include all cost components for SITC; exact payment terms to be defined in contract
Delivery Schedule
Delivery and commissioning at Allahabad and Lucknow High Court premises; schedule to be finalized post contract award
Penalties/Liquidated Damages
LD clauses and performance bonds to be specified in the purchase order; early/late delivery penalties applicable
Bidder Eligibility
-
3 years experience supplying same/similar Govt/PSU printers
-
Not declared end-of-life by OEM within next 5 years
-
IPv6 readiness and Malicious Code Certificate submission
-
OEM authorization or direct supply capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) ( PAC Only )
Authority Records
LAW DEPARTMENT
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Documents 5
GeM-Bidding-9314979.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 4 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN)
3
Experience certificates demonstrating 3 years Govt/PSU supply
4
Financial statements or turnover proof
5
EMD submission proof (₹84,000)
6
Technical bid documents showing MFP specs
7
OEM authorization/arrangements
8
Malicious Code Certificate
9
IPv6 readiness certification or declaration
10
Delivery/commercial terms document
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the A4 and legal size MFP tender in Allahabad Uttar Pradesh 2026
Bidders must meet eligibility: 3 years Govt/PSU supply experience, not-end-of-life product with 5-year residual life, and IPv6 readiness. Submit EMD ₹84,000, OEM authorizations, Malicious Code Certificate, and financials. Include SITC scope and delivery to Allahabad/Lucknow High Courts; ensure on-site warranty and possible extended warranty.
What documents are required for UP Law Department printer tender 2026
Required documents include GST certificate, PAN, 3-year Govt/PSU experience contracts, financial statements, EMD proof of ₹84,000, OEM authorization, technical bid detailing MFP specs, IPv6 readiness proof, and Malicious Code Certificate. Include delivery plan to Allahabad and Lucknow campuses and installation methodology.
What are the technical specifications for the A4 MFP in this bid
The tender calls for an A4 and legal-size MFP with auto duplexing, scanning via Original Document Feeder, multiple paper trays, and connectivity options. Must be IPv6 ready, support on-site warranty, and have Malicious Code Certificate; speeds per ISO/IEC 24734 for mono/color outputs are expected.
When is the delivery and commissioning expected for this procurement
Delivery, installation, testing, and commissioning are to be performed at the Allahabad High Court and Lucknow Bench; the exact schedule will be finalized after contract award. The option clause allows up to 25% variation in quantity with adjusted delivery timelines.
What is the EMD amount and its submission method for the UP tender
The EMD amount is ₹84,000. Submit through the designated bid security mechanism as per tender rules (online or bank guarantee). Ensure the instrument covers the full amount and is linked to the bidder’s registration details for eligibility confirmation.
What warranty provisions are required for the MFP procurement
The contract requires on-site warranty with a possible extended warranty period; exact years are to be finalized in the purchase order. Vendors should specify response times, service coverage, and parts availability in the technical bid.
What brands or OEM restrictions apply for the government procurement
Bidders must ensure the proposed MFP is not end-of-life within the next 5 years and should provide OEM authorization. Products should be supported by the OEM with a clear lifecycle commitment and post-sale service in the Allahabad/Lucknow region.
How does the up to 25% quantity option affect delivery terms
The purchaser may increase or decrease quantity by up to 25% at contract placement or during the term. Delivery period for additional quantity is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
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Documents 5
GeM-Bidding-9314979.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS