GEM

North Western Railway Toner Cartridges Tender Jaipur Rajasthan 2025 – Ink/Printer Consumables Compliance

Bid Publish Date

21-Nov-2025, 8:33 pm

Bid End Date

06-Dec-2025, 11:00 am

Bid Opening Date

06-Dec-2025, 11:30 am

Value

₹62,658

Location

JAIPUR , RAJASTHAN

Progress

Issue21-Nov-2025, 8:33 pm
AwardPending
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Quantity

7

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization letter required (Tender Specific/General) from the manufacturer
  • • Past performance considered for last 3 financial years and current year up to bid opening
  • • Inspection by consignee post-award
  • • Authorized dealer status with manufacturer endorsement mandatory
  • • Estimated value ₹62,658.47; no BOQ items listed
  • • Location: Jaipur, Rajasthan; procurement category: printer consumables

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

North Western Railway (Indian Railways) invites bids for Toner Cartridges / Ink Cartridges / Printer Consumables located in Jaipur, Rajasthan. The project has an estimated value of ₹62,658.47. The procurement focuses on standard printer consumables, with an emphasis on dealer authorization and OEM legitimacy. The tender requires a valid manufacturer authorization letter and places weight on past performance across the last three financial years. The process includes consignee inspection, ensuring conformity to depot needs and on-site acceptance. This opportunity is defined by its OEM authorization requirement and strict vendor eligibility criteria, with emphasis on legitimate supply of consumables for printers across multiple stations in the zone.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Estimated value: ₹62,658.47
  • Location: Jaipur, Rajasthan (PIN 302001)
  • Inspection by: Consignee
  • Mandatory qualification: OEM authorization letter (Tender Specific/General) from the manufacturer on letterhead; non-submission leads to rejection
  • Past performance: Considered for the last three financial years and the current year up to bid opening date
  • BoQ items: No items listed in the provided data; suppliers should align with standard printer consumable catalogues and OEM SKUs
  • Tender category alignment: Consumables for printers under Railway procurement rules

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data
  • OEM authorization: Required as a tender-specific/general authorization letter from the manufacturer
  • Past performance: Evaluated for the last three financial years and the current year up to bid opening
  • Inspection: Conducted by the consignee
  • Submission validity: Bids must meet OEM and performance criteria to be considered
  • Dealer requirement: Authorized dealer status with manufacturer endorsement is mandatory
  • Delivery/Installation: Not explicitly defined in the data; bidders should confirm depot delivery terms with NWR procurement

Key Specifications

    • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
    • Estimated value: ₹62,658.47
    • Location: Jaipur, Rajasthan (302001)
    • Inspection by: Consignee
    • OEM authorization: Required (Tender Specific/General)
    • Past performance window: Last 3 financial years + current year up to bid opening

Terms & Conditions

  • OEM authorization letter from manufacturer is mandatory for bid validity

  • Past performance scoring limited to three financial years plus current year up to bid opening

  • Consignee will conduct post-award inspection

Important Clauses

Payment Terms

Not specified

Delivery Schedule

Not specified

Penalties/Liquidated Damages

Not specified

Bidder Eligibility

  • Authorized dealer status with manufacturer endorsement

  • Submission of OEM authorization letter on letterhead

  • Demonstrated past performance for last 3 financial years and current year

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Manufacturer authorization letter (Tender Specific/General) on manufacturer letterhead

4

Past performance certificates for last 3 financial years

5

Financial statements or turnover proof for the last financial year

6

Consignee inspection clearance (if applicable)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for toner cartridges tender in Jaipur Rajasthan 2025?

Bidders must submit an OEM authorization letter on manufacturer letterhead and demonstrate past performance for the last three financial years plus the current year. Ensure GST, PAN, financial statements, and consignee inspection readiness are included. The bid must meet supplier eligibility and be aligned with railway procurement practices.

What documents are required for printer consumables tender bidding in Rajasthan?

Required documents include GST registration, PAN, manufacturer authorization letter (Tender Specific/General), past performance certificates for the last 3 financial years, financial statements for the latest year, and any consignee inspection reports. All documents must be valid and on official letterhead where applicable.

What are the OEM authorization requirements for NWR procurement of cartridges?

Bidder must provide an OEM authorization letter from the manufacturer, either Tender Specific or General, on the manufacturer’s letterhead. The letter confirms authorized dealership status and entitlement to supply toner and ink cartridges for railway use.

What is the estimated value and location for this toner tender in Jaipur?

The estimated contract value is ₹62,658.47. The procurement location is Jaipur, Rajasthan (302001), focusing on toner cartridges, printer ink, and related consumables.

When is past performance evaluated for this tender in Rajasthan?

Past performance is evaluated for the last three financial years and the current fiscal year up to the bid opening date, providing a reliability measure for supplier track record in similar consumables supply.

What inspection process is used for this tender in Jaipur?

Inspection is conducted by the consignee after award, ensuring delivered consumables meet railway depot requirements and compatibility with existing printers.

Are there any BOQ items listed for this cartridges tender in Rajasthan?

No BOQ items are listed in the provided data; bidders should align proposals with standard printer consumables SKUs and confirm exact depot requirements with North Western Railway procurement before submission.

What compliance standards are required for this railways consumables bid?

While specific standards are not detailed, bidders must provide OEM authorization and past performance evidence; ensure supplies are compatible with railway printer ecosystems and meet depot acceptance criteria as per consignee inspection.

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