GEM

Stationery And Printing Department Tamil Nadu Toner Cartridges Tender 2025 Tamil Nadu - 25% Quantity Variation & Delivery Terms

Bid Publish Date

20-Nov-2025, 4:27 pm

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

Location

CHENNAI , TAMIL NADU

Progress

Issue20-Nov-2025, 4:27 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity variation up to 25% at contract award and during currency
  • • Extended delivery period calculated as (increased quantity ÷ original quantity) × original delivery period
  • • Delivery start aligned to the last date of the original delivery order
  • • No BOQ items listed; indicates supplier flexibility within standard government procurement terms
  • • Toner cartridge / printer consumables category for Tamil Nadu government

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The opportunity is issued by the Stationery And Printing Department of Tamil Nadu for the procurement of toner cartridges / ink cartridges / printer consumables. While exact quantity and estimated value are not disclosed, the tender specifies a flexible quantity clause allowing up to 25% increase/decrease at contract award and during the contract, at contracted rates. Delivery terms hinge on the last delivery order date with an adjusted schedule if the option to increase quantity is exercised. This tender targets government procurement of essential printer consumables and requires bidders to align with supplier capability for bulk toner supply within defined delivery windows.

  • Organization: Stationery And Printing Department (Tamil Nadu)
  • Product Category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Location: Tamil Nadu, India
  • Key differentiator: 25% option clause for quantity adjustments and extended delivery timelines
  • Context: Government department focused on consistent supply of print consumables for public sector use

Technical Specifications & Requirements

  • Product/service: Toner cartridges / printer consumables (no explicit specifications published)
  • BOQ: Total Items: 0 (no items listed) implies reliance on generic government procurement terms
  • Standards/Testing: Not specified in tender data; bidders should confirm compatibility with standard printer models used by Tamil Nadu government
  • Delivery: Delivery schedule to be calculated from the last date of original delivery order; extended time formula is used when exercising option clause
  • Compliance: Bidders must be able to fulfill potential quantity adjustments up to 25% of contracted quantity
  • Documentation: Prepare to supply standard tender documents and OEM authorizations if required by the purchasing authority

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during contract and at the time of placement; extended delivery period applies with calculated additional time
  • Delivery timeline: Based on last date of original delivery order; minimum extension time governed by formula
  • Compliance: Bidders must comply with option-based delivery terms and be capable of scaled orders
  • Payment terms: Not specified in data; bidders should await formal terms in the contract
  • EMD/Guarantee: Not specified; bidders should prepare standard bid security as per government norms
  • Warranty/Support: Not specified; confirm post-delivery support and warranty terms in final contract

Key Specifications

  • Product/service names: toner cartridges / ink cartridges / printer consumables

  • Quantities/values: not specified; flexible quantity clause up to 25%

  • EMD/Estimated value: not disclosed; bidders to prepare bid security as per norms

  • Experience: prior supply of printer consumables to government or large organizations recommended

  • Quality/standards: ensure compatibility with common printer models used in Tamil Nadu government offices

Terms & Conditions

  • Quantity variation up to 25% during contract with corresponding delivery time adjustments

  • Delivery timeline linked to last date of original delivery order; extended period rules apply

  • Bidder readiness to supply toner cartridges and other printer consumables as per government procurement terms

Important Clauses

Option Clause

Right to increase/decrease quantity up to 25% at bid or contract stage with contracted rates

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended period follows the option clause

Penalties/Liabilities

Not specified in data; bidders should verify LD and penalty terms in the final contract

Bidder Eligibility

  • Eligibility to participate in Tamil Nadu government tenders for printer consumables

  • Capacity to supply toner cartridges in bulk and meet delivery deadlines

  • Compliance with standard GST, tax and statutory requirements

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar supply of toner cartridges or printer consumables

4

Financial statements or balance sheet for last 1-2 years

5

EMD documents or bid security as per government norms

6

Technical bid documents or manufacturer/ OEM authorization (if required by purchaser)

7

Any OEM authorizations or supplier certifications relevant to toner cartridges

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for toner cartridges tender in Tamil Nadu 2025?

Bidders should submit GST registration, PAN, experience certificates for similar supplies, and bid security as per norms. Ensure OEM authorization if required, and provide financial statements. The tender permits up to 25% quantity variation at contract and during currency, with delivery aligned to the original order dates.

What documents are required for Tamil Nadu printer consumables tender?

Required documents typically include GST certificate, PAN, company financials, experience certificates for toner supply, EMD/bid security, technical bid, OEM authorization (if applicable), and any warranty or support terms referenced in the final contract.

What is the delivery framework for the Toner Cartridges tender in TN?

Delivery starts from the last date of the original delivery order. If quantity is increased, the extended delivery period uses the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What standards or specifications are required for TN toner cartridges?

The tender data does not specify exact standards. Bidders should confirm compatibility with common TN printer models used by Tamil Nadu government offices and ensure OEM-authorized supply where required.

What is the EMD for the Tamil Nadu printer consumables tender?

The EMD amount is not disclosed in the data. Bidders should prepare bid security as per applicable government norms and tender terms at the time of submission.

When does the option clause for quantity variation apply in TN tender?

The option clause allows up to 25% quantity variation at the time of contract and during the currency. The additional delivery time is calculated accordingly, with a minimum extension of 30 days.

What is the scope of the purchase for Tamil Nadu toner cartridges?

Scope covers toner cartridges and printer consumables for government printers in Tamil Nadu. There are no BOQ items published, so procurement likely follows standard government tender practices with supplier-ready terms.

What are the payment terms for the Tamil Nadu toner tender?

Payment terms are not specified in the published data. Confirm terms during contract finalization; bidders should anticipate standard government payment cycles after delivery or milestone acceptance.

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