GEM

Stationery And Printing Department Tamil Nadu Toner Cartridges Procurement Tender 2025 - Printer Consumables (Q2)

Bid Publish Date

20-Nov-2025, 4:30 pm

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

Location

CHENNAI , TAMIL NADU

Progress

Issue20-Nov-2025, 4:30 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity variation allowed during contract and currency
  • • Critical: Delivery time recalculation formula with minimum 30 days if extension occurs
  • • Critical: No BOQ items published; no explicit model/brand requirements in data
  • • Critical: Category-specific focus on toner, ink cartridges, and printer consumables
  • • Critical: Standard government procurement terms to be applied; exact EMD/payment terms pending
  • • Critical: OEM authorizations and GST/PAN documentation typically required

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Stationery And Printing Department of Tamil Nadu invites bids for the procurement of toner cartridges, ink cartridges, and printer consumables (Category: Toner Cartridges / Ink Cartridges / Consumables for Printers) under a Q2 procurement process. No quantity or BOQ items are published. The exact estimated value and EMD are not disclosed in the data. The tender focuses on supplying generic printer consumables to government offices within Tamil Nadu, with a flexible quantity clause that allows up to 25% variation at contract award and during currency. The package emphasizes standard government procurement controls and adherence to delivery timelines aligned with option exercise. Unique aspect includes the option-based extension mechanism tied to original/delivery periods.

  • Organization: Stationery And Printing Department (Tamil Nadu)
  • Location: Tamil Nadu, India
  • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Key differentiator: 25% quantity variation guard and phased delivery timing linked to option clause
  • Context: Government procurement for routine printer consumables across department offices

Technical Specifications & Requirements

  • Category focus: Toner Cartridges, Ink Cartridges, and other Printer Consumables
  • No explicit technical specs or model numbers published in the data
  • No BOQ items available; no unit quantities disclosed
  • No standard certifications or brand mandates listed in the provided data
  • Delivery framework references “option clause” allowing quantity adjustments up to 25% with time adjustments; minimum 30 days added delivery time if extended
  • Delivery/compliance expectations align with government procurement norms, pending detailed specification release

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency, with delivery time recalculated as (Extended/Original quantity) × Original delivery period, minimum 30 days
  • Delivery timeline and exact delivery start date to be determined from original and extended orders
  • Bidders must comply with the option-based delivery terms; no explicit EMD, payment, or warranty terms provided in the data
  • Documents and eligibility requirements to be confirmed in the terms and conditions; bidders should prepare standard GSTIN, PAN, business credentials, and OEM authorizations as applicable
  • The tender requires alignment with Tamil Nadu government procurement practices for consumables

Key Specifications

  • Category: Toner Cartridges / Ink Cartridges / Printer Consumables

  • Delivery framework: 25% quantity variation allowed; delivery time recalculation with minimum 30 days

  • No explicit model/brand specifications provided in tender data

  • No published unit quantities or estimated value

  • Compliance with standard government procurement practices to be confirmed in terms

Terms & Conditions

  • Option Clause permits quantity variation up to 25% during contract and currency

  • Delivery period adjustments based on (Increase/Original quantity) × Original delivery period

  • Minimum additional delivery time of 30 days; extended period may be capped to original delivery duration

Important Clauses

Delivery Terms

Quantity may be increased/decreased by up to 25% of bid quantity at contract placement and during the currency at contracted rates; delivery period recalculated with a 30-day minimum

Payment Terms

Not specified in provided data; bidders should await detailed terms in final documents

Penalties/Liquidated Damages

Not specified in provided data; to be defined in full terms and conditions

Bidder Eligibility

  • Eligibility to participate in Tamil Nadu government procurement for consumables

  • Compliance with standard GST and PAN requirements

  • Ability to meet OEM/brand authorization requirements if specified in final terms

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (if applicable)

4

Financial statements or proof of financial capacity

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents (if required)

7

OEM authorizations or dealership certificates (if required by final terms)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for toner cartridges tender in Tamil Nadu 2025?

Bidders should monitor the Tamil Nadu procurement portal for the public solicitation, ensure GST and PAN validity, obtain OEM authorizations if required, and prepare a bid highlighting compliance with the 25% quantity variation clause. Submit all technical and financial documents per terms; await detailed tender guidelines after release.

What documents are required for Tamil Nadu toner procurement bid 2025?

Required documents typically include GST certificate, PAN card, financial statements, experience certificates, EMD documents if applicable, OEM authorizations, and technical bid documents. Prepare copies and originals as specified, ensuring alignment with government submission standards.

What are the delivery terms for the Tamil Nadu printing consumables tender?

Delivery terms allow up to a 25% quantity variation, with delivery period recalculated as (increased quantity/original quantity) × original delivery period, and a minimum addition of 30 days. The extension can be up to the original delivery duration under the option clause.

What standards or certifications are required for Tamil Nadu printer supplies tender?

No explicit standards published in the data. Final terms may require compliance with general government procurement standards, GST/PAN verification, and OEM authorizations where applicable. Bidders should await the official document for specific certifications.

When will the final delivery schedule be defined for the Tamil Nadu consumables tender?

Initial delivery terms begin after the last date of the original delivery order; extended delivery time is calculated per the option clause, with a minimum 30-day extension. The exact dates will be issued in the contract award notice.

What is the estimated value for the Tamil Nadu toner cartridge tender 2025?

The estimated value is not disclosed in the provided tender data. Bidders should rely on official tender documents once released and refer to the EMD amount, if any, and the overall contract value in the final terms.

How to verify OEM authorization for Tamil Nadu printer consumables bid?

Check the tender’s terms for required OEM authorizations; obtain supplier authorization from the cartridge OEM or confirm authorized distributor status. Include authorization letters in the technical bid and ensure compatibility with listed cartridge types.

What are the eligibility criteria for supplying printer consumables to Tamil Nadu government?

Eligibility generally includes valid GST registration, PAN, demonstrated prior experience in similar procurements, and financial capability. If OEM authorization is required, provide compliant dealership or distributor certification; ensure adherence to 25% quantity variation and delivery terms.

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