Directorate Of Employment & Training Gujarat Tender for ROTARY VACUUM PUMP, CHILLERS, COOLERS & A/C COMPONENTS 2026
Progress
Key Highlights
- • E M D: ₹16,000
- • Quantity variation: up to 25%
- • Delivery extension formula: (Additional/Original) × Original delivery period, min 30 days
- • Installation by OEM/OEM-certified resource or OEM-authorised reseller
- • Pre-dispatch inspection at Seller premises; Buyer bears external testing fees
- • 15 items listed in BOQ; exact specs not published
Tender Overview
The Directorate Of Employment & Training under the Labour And Employment Department Gujarat invites bids for a wide range of mechanical and refrigeration equipment, including TWO STAGE ROTARY VACUUM PUMP, DRY N2 IN CYLINDER, SHELL AND TUBE DX CHILLERS, CIRCULATING WATER PUMP, REFRIGERANT CYLINDER, HERMATIC COMPRESSOR 2 TON CAPACITY, WATER COOLER STORAGE TYPE 200 L, VisI COLLER, Direct Cool Refrigerator, Bottle Cooler, Car A.C. components, Gauge Manifold with gauges, and Frost Free Refrigerator. The project carries an estimated value not disclosed and an EMD of ₹16,000. Pre-dispatch inspection is mandatory; installation must be performed by OEM or OEM-certified personnel. The buyer may extend quantities by up to 25% and requires adherence to the provided inspection regime, with delivery timing linked to the original delivery order. This tender is positioned within Gujarat state procurement channels and targets suppliers with OEM capabilities.
Technical Specifications & Requirements
- No explicit technical specifications are published; bidders should align with items listed in the BOQ (15 total items) and supply the listed HVAC/refrigeration components
- Key process terms include pre-dispatch inspection at Seller premises, with buyer/authorized agency access and external lab testing charged to the Buyer
- Installation, commissioning, testing, and training (if applicable) must be conducted by OEM/ OEM-certified personnel or OEM-authorised resellers
- Delivery timing follows the original delivery order; option to increase quantity up to 25% during contract with proportionate time adjustments (minimum 30 days)
- Inspection window allows 7 days from email notification; readiness must be communicated to Buyer for scheduling
Terms, Conditions & Eligibility
- EMD: ₹16,000 (to be submitted as per tender requirements) and no liquidation or bankruptcy status
- Delivery: Extended time calculation based on additional quantity, with minimum 30 days; modifications permitted up to original delivery period
- Installation/Training: OEM-certified resourcing required for all activities
- Pre-dispatch inspection: Buyer/Consignee or Nominated External Agency will inspect; inspection costs borne by Buyer; in-house testing by Seller provided at no cost
- Documentation: Submit undertaking regarding financial standing; provide OEM authorizations and technical compliance data as applicable
Key Specifications
-
N/A (No explicit specifications provided in tender data)
-
15 items to be supplied as per BOQ
-
OEM installation and commissioning required
-
Pre-dispatch inspection conducted by Buyer or nominated agency
-
Inspection/testing costs borne by Buyer; in-house testing by Seller free of cost
Terms & Conditions
-
EMD amount and submission method
-
Up to 25% quantity variation with correlated delivery extensions
-
OEM/OEM-certified installation requirement
-
Pre-dispatch inspection process and related cost allocation
-
7-day inspection readiness notification window
Important Clauses
Option Clause
Purchaser may increase/decrease quantity up to 25% at contract; delivery extension calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
Inspection
Pre-dispatch inspection at Seller premises; External inspection charges borne by Buyer; 7-day readiness notice; consignee retains right of rejection per GTC
Installation & Testing
Installation, commissioning, testing to be performed by OEM or OEM-certified resource or OEM-authorised reseller; training if applicable per scope
Bidder Eligibility
-
No liquidation or bankruptcy, not under receivership
-
Evidence of OEM authorization or OEM-certified installation capability
-
Financial capacity to undertake procurement with ₹16,000 EMD
Tender Data
Bid Details
Quantity
18
Category
WATER COOLER STORAGE TYPE 200 L
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
15 days
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
TWO STAGE ROTARY VACUUM PUMP , DRY N2 IN CYLINDER , SHELL AND TUBE DX CHILLERS , CIRCULATING WATER PUMP , REFRIGERANT CYLINDER , SHELL AND TUBE TYPE CONDENSER , HERMATIC COMPRESSOR 2 TON CAPACITY- ROTARY TYPE , WATER COOLER STORAGE TYPE 200 L , STORAGE TYPE WATER COOLER , VISI COLLER , Single Door Direct Cool Refrigerator, carrying with HFC , Bottle Cooler Visible , Car A.C. Components , Gauge Manifold with gauges , Frost Free Refrigerator
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Morbi
Delivery Pincodes
363642
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nitin Vallabhbhai Chaniyara | 363642,GOVT. INDUSTRIAL TRAINING INSTITUTE, MORBI, MAHENDRANAGAR CHOWK, HALVAD ROAD, TA./D.I. - MORBI | Morbi | Gujarat | 363642 | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9980699.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
TWO STAGE ROTARY VACUUM PUMP
60-100 RPM
DRY N2 IN CYLINDER
2 STAGE REGULATOR
SHELL AND TUBE DX CHILLERS
5 TON WITH CU TUBING ONLY
CIRCULATING WATER PUMP
0.5 H.P
REFRIGERANT CYLINDER
10 KG CAPACITY
SHELL AND TUBE TYPE CONDENSER
5 TON
HERMATIC COMPRESSOR 2 TON CAPACITY-ROTARY TYPE
HERMATIC COMPRESSOR 2 TON CAPACITY-ROTARY TYPE
WATER COOLER STORAGE TYPE 200 L
WATER COOLER STORAGE TYPE 200 L
STORAGE TYPE WATER COOLER
STORAGE TYPE WATER COOLER
VISI COLLER
185 LITER
Single Door Direct Cool Refrigerator, carrying with HFC
185 L/ R 600/ HFC
Bottle Cooler Visible
200L carrying with HFC - 134a & Reciprocating Compressor
Car A.C. Components
a) Wobble Plate Compressor
Gauge Manifold with gauges
Different size of hoses for R134a, R22 and R 410
Frost Free Refrigerator
200L carrying with HC blend
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | TWO STAGE ROTARY VACUUM PUMP | 60-100 RPM | 1 | no | morbi_con | 15 | |
| 2 | DRY N2 IN CYLINDER | 2 STAGE REGULATOR | 1 | no | morbi_con | 15 | |
| 3 | SHELL AND TUBE DX CHILLERS | 5 TON WITH CU TUBING ONLY | 1 | no | morbi_con | 15 | |
| 4 | CIRCULATING WATER PUMP | 0.5 H.P | 1 | no | morbi_con | 15 | |
| 5 | REFRIGERANT CYLINDER | 10 KG CAPACITY | 1 | no | morbi_con | 15 | |
| 6 | SHELL AND TUBE TYPE CONDENSER | 5 TON | 1 | no | morbi_con | 15 | |
| 7 | HERMATIC COMPRESSOR 2 TON CAPACITY-ROTARY TYPE | HERMATIC COMPRESSOR 2 TON CAPACITY-ROTARY TYPE | 1 | no | morbi_con | 15 | |
| 8 | WATER COOLER STORAGE TYPE 200 L | WATER COOLER STORAGE TYPE 200 L | 2 | no | morbi_con | 15 | |
| 9 | STORAGE TYPE WATER COOLER | STORAGE TYPE WATER COOLER | 1 | no | morbi_con | 15 | |
| 10 | VISI COLLER | 185 LITER | 1 | no | morbi_con | 15 | |
| 11 | Single Door Direct Cool Refrigerator, carrying with HFC | 185 L/ R 600/ HFC | 2 | no | morbi_con | 15 | |
| 12 | Bottle Cooler Visible | 200L carrying with HFC - 134a & Reciprocating Compressor | 1 | no | morbi_con | 15 | |
| 13 | Car A.C. Components | a) Wobble Plate Compressor | 1 | set | morbi_con | 15 | |
| 14 | Gauge Manifold with gauges | Different size of hoses for R134a, R22 and R 410 | 1 | no | morbi_con | 15 | |
| 15 | Frost Free Refrigerator | 200L carrying with HC blend | 2 | no | morbi_con | 15 |
Categories
42
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar HVAC/refrigeration supply
Financial statements or undertakings of financial standing
EMD submission proof (₹16,000)
OEM authorisation or OEM-certified resourcing confirmation
Technical compliance / product data sheets (as applicable)
Pre-dispatch inspection readiness notice
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid in Gujarat tender for HVAC components and direct cool refrigerators?
To participate, submit GST, PAN, and EMD ₹16,000, plus OEM authorization. Ensure OEM-certified installation capability, pre-dispatch inspection readiness, and compliance with the 25% quantity variation option. Provide technical data sheets and financial statements as required by T&C; ensure timely delivery per order terms.
What documents are required for the Gujarat labour department procurement?
Prepare GST certificate, PAN, experience certificates for similar HVAC projects, financial statements, EMD proof of ₹16,000, OEM authorizations, and technical compliance data. Also include pre-dispatch inspection readiness details and installation capabilities of OEM-certified personnel.
What are the installation requirements for OEM versus reseller in this tender?
Installation, commissioning, testing, and training must be performed by an OEM or OEM-certified resource, or an OEM-authorised reseller. Arrange credential proof for certification, ensure on-site commissioning support, and coordinate with buyer for inspection timings.
When is the inspection window for pre-dispatch assessment in this tender?
Pre-dispatch inspection is conducted after readiness notice from the seller; the buyer or nominated agency will perform inspection. Seven-day readiness window applies from the email notification, with external lab testing costs borne by the Buyer.
What is the scope of quantity variation allowed in this procurement?
The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during currency. Delivery period adjusts proportionally, subject to a minimum of 30 days.
What are the payment terms and delivery conditions for the Gujarat tender?
Payment terms are determined by the contract; delivery follows the original delivery order with potential extension. The option clause allows time adjustments based on added quantity, with minimum 30 days for extension; all inspection costs above are Buyer-borne.
Which equipment categories are included in the 15-item BOQ for bidding?
The BOQ covers TWO STAGE ROTARY VACUUM PUMP, DRY N2 IN CYLINDER, SHELL AND TUBE DX CHILLERS, CIRCULATING WATER PUMP, REFRIGERANT CYLINDER, SHELL AND TUBE CONDENSER, HERMATIC COMPRESSOR 2 TON, WATER COOLER storage 200 L, DIRECT COOL refrigerators, bottle and car AC components, and related gauge manifolds.
What is the governance body for this procurement and its location?
The procurement is managed by the Directorate Of Employment & Training under the Labour And Employment Department, Gujarat. It targets suppliers with OEM capabilities for HVAC and refrigeration equipment across Gujarat state, aligning with government procurement norms.