EPBX System 16 Line,Desktop phone,DP Box 20 Pair,4 Pair Telephone cable,4 Pair Out door armed Cable
Indian Coast Guard
GANJAM, ODISHA
Posted:
19 February 2025
Closed:
12 March 2025
GEM
GEM
Indian Army IPPBX System Tender 2026 - Cables, MDF, PVC Conduit & Telecommunication Equipment Procurement
Bid Publish Date
04-Jun-2026, 12:19 pm
Bid End Date
15-Jun-2026, 11:00 am
EMD
₹25,000
Location
JALANDHAR , PUNJAB
Progress
Issue04-Jun-2026, 12:19 pm
AwardPending
Quantity
6282
Category
IPPBX System
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory OEM authorization or OEM-certified reseller status with proper certificate details
- • Warranty: 2 years; service commitments and on-site rectification within 3 days of notice
- • Payment terms: 80% on installation completion, 20% after warranty period
- • Penalty: 0.5% of unit price per week for delays, up to 10% of contract value
- • Data Sheet must match offered specifications; mismatch may lead to rejection
- • Service network: established installation, commissioning, training and maintenance centers in India
- • Emphasis on timely after-sales service and center locations near consignee destinations
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for the supply, installation, testing, and commissioning of IPPBX System components and associated cabling. The scope includes 2-pair and 20/10/100 pair telecommunication cables, PVC conduit piping, MDF panels (100/30 pair), information outlets, and related cable fixing. The procurement is structured to include OEM/authorized reseller deployment, with a required EMD of ₹25,000 and a two-year OEM warranty from final acceptance. The contract emphasizes OEM authorization, on-site training, and post-installation service coverage across India. Key differentiators include strict post-sales service requirements and data-sheet verification against offered specifications. Unique aspects include the need for a well-established service network and certified installation/commissioning resources.
Technical Specifications & Requirements
- Product/services: IPPBX system components, multi-pair telecommunication cables (2-pair, 20-pair, 10-pair, 100-pair), PVC conduit pipes, 100/30 pair MDF, information outlet boxes, and cable fixing.
- Installation scope: Supply, installation, testing, and commissioning; training if applicable; OEM-certified resources or OEM-authorized resellers required.
- Data documentation: Upload Data Sheet with bid; ensure parameters match offered products.
- Warranty: 2 years from final acceptance or installation completion; on-site OEM warranty certificates required at delivery.
- Service network: Demonstrated installation, commissioning, troubleshooting and maintenance teams located within India; service centers near consignee locations to be disclosed.
Terms, Conditions & Eligibility
- EMD: ₹25,000.
- Payment: 80% on successful installation; 20% after completion of the 2-year warranty period.
- Delivery/rectification: 3-day service window for defect rectification; penalties at 0.5% of unit price per week of delay, capped at 10% of total contract value.
- Documentation: Bidder to submit OEM authorization, warranty certificates, GST and PAN details, and experience evidence; debarment affidavit on non-judicial stamp paper.
- Warranty service: In-country service network with regional centers; timely servicing obligations apply.
Keywords included: tender in India, Indian Army procurement, IPPBX system bid, OEM authorization, data sheet verification, IS/BIS standards integration, 2-year warranty, post-installation service
Key Specifications
-
IPPBX system components and related telecom cabling
-
Cable types: 2-pair, 10-pair, 20-pair, 100-pair telecommunication cables
-
Information outlet boxes and MDF panels: 100-pair and 30-pair configurations
-
PVC conduit pipes for cable routing
-
Cable fixing hardware and installation accessories
-
Data sheets aligned with offered product specifications
-
On-site installation, testing and commissioning per OEM guidelines
Terms & Conditions
-
EMD of ₹25,000 payable with bid submission
-
80% payment upon successful installation; 20% after 2-year warranty completion
-
3-day defect rectification window; penalties if delayed
-
OEM authorization and data sheet verification required for bid validity
-
Two-year OEM warranty with established India service network
Important Clauses
Payment Terms
80% on successful installation; 20% after 2-year warranty completion; penalties apply for delays
Delivery Schedule
On-site installation, testing and commissioning to be completed per OEM guidelines; data sheets must match specifications
Penalties/Liquidated Damages
0.5% of unit price per week of delay; cumulative cap 10% of contract value
Bidder Eligibility
-
Must provide OEM authorization or OEM-certified reseller status
-
Experience in supply/installation of IPPBX or related telecom hardware
-
Demonstrable India-based service network and service centers
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
IPPBX System , 2 pair cable , Digital phones , Analog phones , PVC conduit pipe , 20 pair tele cable , 10 pair tele cable , Information outlet with box , 100 pair MDF , 30 pair MDF , Cable fixing
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9419015.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
#1
IPPBX System
SITC Installation Testing Commissioning of Digital Hybrid IP-PBX System configured for 04 Analog Trunk Connectivity, 04 Digital Extensions, 32 Analog Extensions. It should be possible to reach the capacity of system to 48 ports and 99 IP users without any add-on CPU or chassis hardware platform. System should have two Gigabit Ethernet ports for LAN and WAN to separate out local and VoIP traffic on external network.It should be suitable for DTMF as well as the FSK type of telephone instruments. It should have built-in multi-party conferencing without any software licensing. It should be possible to carry out 15 conferences of 3-participants at a time. The system shall have built-in web based software programming tool for system administration. The call ringing sequence would be programmable and have options such as simultaneous, hunting off, round robin and delayed simultaneous.The system shall support flexible numbering for extensions such as it may have extensions with 1 digit, 2 digits and up to 6 digits numbers as well as in combination of all.The system should have built-in outgoing Call Log buffer of 6000 calls, incoming call log buffer of 5000 and call log buffer of 1000 internal calls. Operator features shall have the assistance to extension, attended call transfer, call intercept, indication of call waiting, night service control etc. should be available by default.
1 each
Delivery: 15 days
#2
2 pair cable
SITC of 0.5 mm dia 2 pair telephone cable armoured where ever required in prelaid cable tray, RCC hume pipes, DWC pipes or clamped in open manner as applicable, with suitable aesthetic dressing.
2,000 per mtr
Delivery: 15 days
#3
Digital phones
SITC Installation Testing Commissioning of Digital Phones including cost of all materical and Labour required to complete the job in all respect upto the entire satisfacation of Enigeer in charge of the work.
6 each
Delivery: 15 days
#4
Analog phones
SITC Installation Testing Commissioning of Analog Phones set required to complete the job in all respect upto the entire satisfacation of Enigeer in charge of the work.
24 each
Delivery: 15 days
#5
PVC conduit pipe
SITC of PVC conduit pipe ISI marked (Medium) recessed in wall /ceiling etc. including cost of PVC bends, inspection box and alle the job 25 mm dia.
700 per mtr
Delivery: 15 days
#6
20 pair tele cable
SITC of 0.5 mm dia Armoured 20 pair telephone cable where ever required in prelaid cable tray, RCC hume pipes, DWC pipes or clamped in open manner as applicable, with suitable aesthetic dressing.
90 per mtr
Delivery: 15 days
#7
10 pair tele cable
SITC of 0.5 mm dia Armoured 10 pair telephone cable where ever required in prelaid cable tray, RCC hume pipes, DWC pipes or clamped in open manner as applicable, with suitable aesthetic dressing.
650 per mtr
Delivery: 15 days
#8
Information outlet with box
SITC Installation Testing Commissioning of Iinformation Outlet (I O) with face plate & Box complete in all respect up to the entire satisfaction of Engineer-in-Charge of the work (I O)
64 each
Delivery: 15 days
#9
100 pair MDF
SITC, Termination & fixing of 100 pair MDF unit with Tag blocks in a fabricated CRCA powder coated junction box with pad-lock, provision for earthing, inclusive of IPM modules and GDT etc. for overcurrent and overvoltage protection.
1 each
Delivery: 15 days
#10
30 pair MDF
SITC, Termination & fixing of 30 pair MDF unit with Tag blocks in a fabricated CRCA powder coated junction box with pad-lock, provision for earthing, inclusive of IPM modules and GDT etc. for overcurrent and overvoltage protection.
6 mtr
Delivery: 15 days
#11
Cable fixing
SITC, Termination & fixing of Cable laying with conduite
2,740 mtr
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | IPPBX System | SITC Installation Testing Commissioning of Digital Hybrid IP-PBX System configured for 04 Analog Trunk Connectivity, 04 Digital Extensions, 32 Analog Extensions. It should be possible to reach the capacity of system to 48 ports and 99 IP users without any add-on CPU or chassis hardware platform. System should have two Gigabit Ethernet ports for LAN and WAN to separate out local and VoIP traffic on external network.It should be suitable for DTMF as well as the FSK type of telephone instruments. It should have built-in multi-party conferencing without any software licensing. It should be possible to carry out 15 conferences of 3-participants at a time. The system shall have built-in web based software programming tool for system administration. The call ringing sequence would be programmable and have options such as simultaneous, hunting off, round robin and delayed simultaneous.The system shall support flexible numbering for extensions such as it may have extensions with 1 digit, 2 digits and up to 6 digits numbers as well as in combination of all.The system should have built-in outgoing Call Log buffer of 6000 calls, incoming call log buffer of 5000 and call log buffer of 1000 internal calls. Operator features shall have the assistance to extension, attended call transfer, call intercept, indication of call waiting, night service control etc. should be available by default. | 1 | each | krishanm8364-cgo | 15 | |
| 2 | 2 pair cable | SITC of 0.5 mm dia 2 pair telephone cable armoured where ever required in prelaid cable tray, RCC hume pipes, DWC pipes or clamped in open manner as applicable, with suitable aesthetic dressing. | 2,000 | per mtr | krishanm8364-cgo | 15 | |
| 3 | Digital phones | SITC Installation Testing Commissioning of Digital Phones including cost of all materical and Labour required to complete the job in all respect upto the entire satisfacation of Enigeer in charge of the work. | 6 | each | krishanm8364-cgo | 15 | |
| 4 | Analog phones | SITC Installation Testing Commissioning of Analog Phones set required to complete the job in all respect upto the entire satisfacation of Enigeer in charge of the work. | 24 | each | krishanm8364-cgo | 15 | |
| 5 | PVC conduit pipe | SITC of PVC conduit pipe ISI marked (Medium) recessed in wall /ceiling etc. including cost of PVC bends, inspection box and alle the job 25 mm dia. | 700 | per mtr | krishanm8364-cgo | 15 | |
| 6 | 20 pair tele cable | SITC of 0.5 mm dia Armoured 20 pair telephone cable where ever required in prelaid cable tray, RCC hume pipes, DWC pipes or clamped in open manner as applicable, with suitable aesthetic dressing. | 90 | per mtr | krishanm8364-cgo | 15 | |
| 7 | 10 pair tele cable | SITC of 0.5 mm dia Armoured 10 pair telephone cable where ever required in prelaid cable tray, RCC hume pipes, DWC pipes or clamped in open manner as applicable, with suitable aesthetic dressing. | 650 | per mtr | krishanm8364-cgo | 15 | |
| 8 | Information outlet with box | SITC Installation Testing Commissioning of Iinformation Outlet (I O) with face plate & Box complete in all respect up to the entire satisfaction of Engineer-in-Charge of the work (I O) | 64 | each | krishanm8364-cgo | 15 | |
| 9 | 100 pair MDF | SITC, Termination & fixing of 100 pair MDF unit with Tag blocks in a fabricated CRCA powder coated junction box with pad-lock, provision for earthing, inclusive of IPM modules and GDT etc. for overcurrent and overvoltage protection. | 1 | each | krishanm8364-cgo | 15 | |
| 10 | 30 pair MDF | SITC, Termination & fixing of 30 pair MDF unit with Tag blocks in a fabricated CRCA powder coated junction box with pad-lock, provision for earthing, inclusive of IPM modules and GDT etc. for overcurrent and overvoltage protection. | 6 | mtr | krishanm8364-cgo | 15 | |
| 11 | Cable fixing | SITC, Termination & fixing of Cable laying with conduite | 2,740 | mtr | krishanm8364-cgo | 15 |
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Historical Data
Required Documents
1
OEM authorization certificate or authorized distributor certificate with contact details
2
Warranty certificates from OEM for submitted goods
3
GST registration certificate
4
Permanent Account Number (PAN) card
5
Company experience certificates for similar supply/installation
6
Financial statements and solvency proof
7
Affidavit on non-debarment (stamp paper) confirming no blacklisting
8
Product Data Sheets for all offered items
9
Service center details near consignee locations
Frequently Asked Questions
How to bid for the IPPBX and cabling tender in India 2026?
Bidders must submit OEM authorization or reseller certificates, data sheets for offered products, GST and PAN, and financials. Include the ₹25,000 EMD and demonstrate an India-based service network. Ensure installation, testing and commissioning comply with OEM guidelines and supplier warranties.
What documents are required for the Indian Army IPPBX bid 2026?
Required documents include OEM authorization, warranty certificates, Data Sheets, GST registration, PAN, company experience certificates, financial statements, non-debarment affidavit, and details of service centers near consignee locations to verify post-sales support.
What are the payment terms for the Indian Army telecom tender 2026?
Payment terms specify 80% payable on successful installation and commissioning; the remaining 20% is released after the completion of the 2-year warranty period. Ensure compliance with timely service and rectification clauses to avoid penalties.
What is the minimum warranty requirement for supplied goods in this bid?
The contract requires a 2-year OEM warranty from final acceptance or after installation, with the OEM warranty certificates submitted at delivery. Prompt service during the warranty is mandatory with a defined 3-day rectification SLA.
What are the penalty conditions for delays in Indian Army tender 2026?
Penalties are 0.5% of the unit price per week of delay, with a maximum cumulative penalty of 10% of the contract value. Penalties may be recovered from the Performance Security as per terms.
What standards or certifications are required for this IPPBX tender?
Bidders must provide OEM authorization and data sheets; compliance with installation and maintenance standards as per OEM guidelines is required. Ensure that the offered equipment has valid warranties and is supported by a national service network in India.
How does OEM authorization impact eligibility for the IPPBX tender in 2026?
Without OEM authorization or an OEM-certified reseller certificate, bids are at risk of rejection. Provide complete authorization details (name, designation, address, email, phone) and ensure post-sale support through certified channels in India.
What is required for data sheet verification in the bid submission?
Submit Data Sheets for every offered item; ensure parameters align with the products. Any mismatch between data sheets and technical parameters can lead to bid rejection; alignment with OEM specifications is mandatory.
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Documents 4
GeM-Bidding-9419015.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS