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Indian Army Desktop Based Video Conference Software Tender Leh Jammu & Kashmir 2026

Bid Publish Date

04-Jul-2026, 12:44 pm

Bid End Date

14-Jul-2026, 1:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR
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Progress

Issue04-Jul-2026, 12:44 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks Desktop Based Video Conference Software for delivery to Leh, Jammu & Kashmir 194101. Tender scope shows no BOQ items and no explicit estimated value or EMD in available data. Key terms include a quantity option up to 25% during contract and currency, plus phased design approvals. The procurement emphasizes post-award design verification, ensuring conformity with approved drawings and timelines. The contract allows delivery extensions tied to option quantity calculations, with a minimum extension of 30 days. Bidders must comply with these clause-driven delivery mechanics.

Technical Specifications & Requirements

  • Delivery/Design: Upon award, submit Detailed Design Drawings within 5 days; buyer to approve or provide modification list within 7 days. Deliverables must align with approved drawings; delays in buyer approval adjust delivery timelines without LD.
  • Service & Support: Must maintain a Functional Service Centre in the state of each consignee location for carry-in warranty; on-site warranty may negate this requirement. If not present at bidding, establish within 30 days post-award; provide documentary proof for payment release.
  • Category Context: Software product category implies desktop-based collaboration, with emphasis on integration, security, and compatibility with government infrastructure. The lack of BOQ items necessitates compliance with referenced option and design processes.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase or decrease quantity by up to 25% during contract and during currency at contracted rates; delivery period adjustments use the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. No LD specified for buyer-approved drawing delays.
  • Delivery & Acceptance: Final supply must conform to approved drawings; delays in drawing approval extend delivery period with no LD.
  • Service Centre Eligibility: Establish service centres as required; payment conditioned on documentary evidence of functional centre.

Key Specifications

  • Product/service names: 'Desktop Based Video Conference Software'

  • Estimated value and EMD: Not specified

  • Delivery location: Leh, Jammu & Kashmir (194101)

  • Delivery timeline: 5 days for design drawings submission; 7 days for modification list

  • Service support: Functional Service Centre in each consignee state; establishment within 30 days

  • Contract flexibility: 25% quantity option; delivery period adjustment formula

Terms & Conditions

  • Option quantity up to 25% during contract with adjusted delivery periods

  • 5-day window for Detailed Design Drawings submission and 7-day modification response

  • Functional Service Centre required in each consignee state; 30-day establishment window

Important Clauses

Payment Terms

Payment conditioned on submission of documentary evidence for established Service Centre; no LD described for drawing delays

Delivery Schedule

Delivery period linked to design approval; extended by option quantity calculations with a minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Functional service centre capability in government-procurement context or willingness to establish within 30 days

  • Experience in desktop video conferencing software deployment or IT service delivery

  • Compliance with option clause and design-drawing approval process

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Desktop Based Video Conference Softwere

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Leh

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-LehLeh--115-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9559629.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (related to software/IT service delivery)

4

Financial statements (last 2 years)

5

EMD/Security deposit proof (if applicable in tender terms)

6

Technical bid documents and compliance statements

7

OEM authorizations or certifications (if applicable)

8

Proof of Functional Service Centre establishment or plan and timeline

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army desktop video conference tender in Leh 2026?

Bidders should prepare bids with documentation showing GST, PAN, experience certificates, and financial statements. Submit Detailed Design Drawings within 5 days of award; respond to modification lists within 7 days. Ensure capability for a Functional Service Centre in the relevant state and establish one within 30 days if absent. Comply with the 25% quantity option and delivery-extension rules.

What documents are required for the Leh video conference tender submission?

Required documents include GST certificate, PAN, recent experience certificates in IT/telecommunications, financial statements, technical compliance statements, and OEM authorizations if applicable. Also provide proof of a Functional Service Centre or a plan and timeline to establish one within 30 days after award.

What are the key delivery timeframe conditions for this tender?

Initial design drawings must be submitted within 5 days of award, with modification lists provided within 7 days. Delivery periods may extend if drawings are delayed; the extension uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What optional quantity adjustments are allowed under this tender?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency at contracted rates. The delivery schedule adjusts accordingly, pending buyer approval of designs and drawings.

What service center requirements apply to bidders for this procurement?

Bidders must have a Functional Service Centre in the state corresponding to each consignee location if carry-in warranty applies; otherwise, establish one within 30 days of award. Payment is released only after documentary proof of the service centre.

How will design approvals impact the delivery schedule for this tender?

Delivery timelines hinge on buyer approval of Detailed Design Drawings. If the buyer delays approval, the delivery period is reset without LD; the bidder must align the supply with the approved drawings and communicated modifications.

What are the general eligibility criteria for this Indian Army software tender?

Eligibility includes capability to deliver desktop conferencing software, compliance with option-quantity rules, ability to produce Detailed Design Drawings within 5 days, and establishment of a service centre within 30 days if not already present. Provide GST, PAN, experience, and financial documents during submission.

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