Camera Speaker cum Microphone for Video Conference
Bharat Dynamics Limited
VISAKHAPATNAM, ANDHRA PRADESH
Posted:
4 April 2025
Closed:
25 April 2025
GEM
GEM
Indian Army Video Conference Microphone Tender Tawang Arunachal Pradesh 2026
Bid Publish Date
19-Jun-2026, 8:34 pm
Bid End Date
04-Jul-2026, 7:00 pm
Location
Progress
Issue19-Jun-2026, 8:34 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Organization and location: Indian Army procurement in TAWANG, ARUNACHAL PRADESH for a Video Conference Microphone
- • Quantity variation: up to 25% increase/decrease at contract time and during currency
- • Delivery period rules: base delivery period with extended calculations; minimum extension trigger of 30 days
- • Compliance needs: no explicit standards listed; bidders should demonstrate interoperability with video conferencing ecosystems
- • Documentation expectations: standard bidder submission materials; OEM authorizations as applicable
- • Warranty/AMC: to be defined in bid; propose typical hardware warranty and support terms
- • Penalties: standard contractual penalties to be inferred from government tender norms
- • BOQ: No items listed; implies stand-alone supply or milestone-based procurement
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for a Video Conference Microphone suitable for high-demand military communications. Located in TAWANG, ARUNACHAL PRADESH - 790104, the tender references a video conferencing microphone category with unspecified quantity and value. A key differentiator is the buyer’s option to adjust quantity by up to 25% during contract placement or currency, with delivery periods linked to the original schedule and extended periods calculated by a defined formula. This creates a flexible procurement path for suppliers capable of rapid deployment, while maintaining contract rates.
The opportunity targets suppliers with ready-to-ship conferencing audio hardware, compatible with government-standard deployments, and the potential for expedited delivery under option clauses. The absence of BOQ items suggests a milestone-driven or stand-alone supply, requiring bidders to demonstrate product compatibility, integration readiness, and orderly documentation to align with Indian Army procurement norms.
Keywords to guide bidders include tender in Tawang, ISI/IS0 alignment where applicable, and ARUNACHAL PRADESH government procurement practices. The opportunity emphasizes readiness for secure, reliable audio input for battlefield communications and command centers within the specified hill district context.
Key Specifications
-
Video Conference Microphone
-
Location: Tawang, Arunachal Pradesh
-
Variation clause: up to 25% quantity changes
-
Delivery period: from last date of original delivery order, minimum 30 days
-
No BOQ items available; emphasize interoperability and security requirements
Terms & Conditions
-
Option for 25% quantity variation at contract and during currency
-
Delivery extends from last date of original order with minimum 30 days
-
No explicit EMD/amount listed; bidders must confirm with purchaser
Important Clauses
Delivery Timelines
Delivery period starts from the last date of original delivery order; extended delivery time requires proportional calculation and minimum 30 days
Quantity Variation
Purchaser may increase/decrease quantity up to 25% at contract time and during currency at contracted rates
Payment Terms
Not specified in tender; bidders should seek clarification and align with government payment norms
Bidder Eligibility
-
Experience in supplying video conferencing hardware for government or defense sectors
-
Ability to comply with secure supply chain and interoperability standards
-
Financial capacity evidenced by recent financial statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Video Conference Mic
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 3
GeM-Bidding-9495806.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
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Historical Data
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience Certificates for similar video conference hardware supply
4
Financial Statements or Turnover Proof (historical financials)
5
EMD/Security Deposit documents (as per government norms)
6
Technical Bid Document outlining product specs and interoperability
7
OEM Authorization/Manufacturer Certification (if bidding as authorized distributor)
8
Any specific government forms required by Department Of Military Affairs
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for Indian Army video conference microphone tender in Tawang?
Bidders should submit standard GST, PAN, and financials, plus OEM authorization if applicable. Include a technical bid detailing microphone compatibility, security features, and interoperability with existing video conferencing ecosystems. Verify the option clause allows up to 25% quantity variation and include delivery timelines based on the last order date.
What documents are required for the video mic procurement in Arunachal Pradesh?
Submit GST certificate, PAN card, experience certificates for similar hardware, financial statements, EMD documents, and an OEM authorization. Include technical compliance notes, warranty and after-sales support plans, and any security clearance details demanded by the Indian Army.
What are the delivery terms for the Tawang microphone tender 2026?
Delivery starts from the last date of the original delivery order; extended time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Ensure schedules align with the Army’s operational timelines and potential extensions.
What is the EMD requirement for this Indian Army bid in 2026?
No explicit EMD amount is listed in the data. Bidders should confirm the EMD requirement with the procuring office and prepare funds or an online security as per government norms to avoid disqualification.
What standards or certifications are expected for the video mic bid?
The tender data does not specify standards; bidders should emphasize interoperability and secure audio performance. Include supplier certifications, OEM documents, and any applicable IS/ISO compatibility claims to strengthen the bid.
How can suppliers demonstrate eligibility for the Arunachal Pradesh video mic tender?
Demonstrate prior experience delivering similar hardware to government/defense sectors, provide financial solidity, submit OEM authorizations, and show compliance with procurement norms. A strong technical proposal detailing integration and security features helps meet eligibility criteria.
What is the expected scope of work for the video mic procurement in 2026?
Scope centers on supplying a compatible video conference microphone for military use, with flexible quantity per option clause, installation readiness, secure integration, and on-going support. Provide a detailed BOM, warranty terms, and delivery milestones aligned to Army requirements.
Are there any brand restrictions for the video conference microphone tender?
No explicit brand restrictions are listed. Bidders should focus on OEM authenticity, compatibility with defense-grade systems, and secure supply chain assurances. Include product datasheets, compatibility matrices, and warranty coverage to meet evaluation criteria.
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Documents 3
GeM-Bidding-9495806.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS