Local Self Government Department Kerala Laptop Procurement 15.6/14” Intel Core i3 13th Gen Windows 11 Pro 3-year OEM Warranty 2026
N/a
THRISSUR, KERALA
Posted:
22 January 2026
Closed:
2 February 2026
GEM
GEM
Malayattoor Neeleeswaram Grama Panchayat Laptop Procurement Kerala Local Self Government Dept 2026 BIS IS 550
Progress
Issue26-Feb-2026, 5:04 pm
AwardPending
Quantity
7
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Organization: Malayattoor Neeleeswaram Grama Panchayat, under the Local Self Government Department Kerala. Product: Entry and Mid Level Laptop - Notebook (Q2). Location: ERNAKULAM, KERALA 682001. Quantity/Value: No BOQ items listed; procurement scope includes laptops meeting specified specs with 25% quantity option. Key differentiator includes mandatory data sheet alignment, Kerala-based preference, and GEM star rating requirement. Tender emphasizes factory pre-loaded operating system, RAM, storage, display, and processor details. The arrangement targets reliable after-sales in India via OEM-authorized support. Unique clauses include optional quantity extension at contracted rates and a delivery timeline tied to original orders. This tender requires compliance with documentary standards and supplier capabilities to ensure parameter-matched offerings.
Technical Specifications & Requirements
- Product category: Laptop / Notebook for office use
- Processor information: Laptop Type and Processor Number to be disclosed by bidder; must align with BOQ and Data Sheet
- Operating System: Factory pre-loaded OS
- Memory: RAM size in GB as per bid
- Display: Display size in cm (diagonal) to be declared
- Storage: Storage capacity in GB to be declared
- Additional requirements include data sheet upload, OEM authorization, BIS/type test/certifications, and compatibility with Kerala service support. The vendor must provide wireless pointing device (OEM) with the laptop and ensure documentation authenticity.
Terms, Conditions & Eligibility
- EMD/Data Sheet: Mandatory data sheet with bid; ensures parameter verification
- Imported products: OEM or Authorized Seller must have registered India office for after-sales service
- Certificates: BIS licence, type test certificates, and product-specific approvals
- ATC preferences: Kerala-based bidders preferred; GST proof required; GEM star rating ≥ 4.6; specify BOQ details
- Delivery & payments: Option clause allows up to 25% quantity variation; delivery linked to original and extended periods; ensure compliance with all terms to avoid rejection
- Bidders must include wireless pointing device and precise specification details; bid evaluation relies on data-sheet alignment and certificates for successful qualification.
Key Specifications
-
Laptop category: Entry and Mid Level notebooks
-
Processor details to be provided in BOQ/data sheet
-
Operating System: Factory pre-loaded
-
RAM: Specified in GB, to be provided by bidder
-
Display: Diagonal size in cm to be declared
-
Storage: Capacity in GB to be declared
-
Wireless pointing device (OEM) to be supplied with laptop
-
Compliance: BIS license and type test certificates; OEM authorization
-
Delivery terms: 25% quantity variation clause; extended delivery periods
-
After-sales: India-based registered office for OEM support
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract and during currency
-
Data Sheet must match product specifications; mismatches lead to rejection
-
Imported products require India-based OEM or authorized seller for service
-
Kerala-based bidders preferred; GST proof and GEM rating ≥ 4.6 required
-
BIS/type test certificates and OEM authorizations must be submitted
-
Delivery starts from original delivery date; time extensions governed by contract
Important Clauses
Payment Terms
Expressed terms are not stated; ensure bid includes standard 30/60/90 day payment schedule per contract
Delivery Schedule
Delivery timeline anchored to the last date of the original delivery order; extended periods may apply per option clause
Penalties/Liquidated Damages
Penalties not detailed; bidders should prepare for LDs as per standard government procurement in Kerala
Bidder Eligibility
-
Kerala-based domicile preferred per ATC
-
GEM star rating ≥ 4.6 with proof
-
OEM authorization and India-based service arrangement
-
Compliance with BIS licences and product certificates
Documents 3
GeM-Bidding-9051831.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Local Self Government Department Kerala Laptop Procurement 2026 in Kerala ISO Certified IS 550 Compatible
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THRISSUR, KERALA
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Closed:
3 February 2026
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Closed:
23 February 2026
GEM
Local Self Government Kerala Laptop Procurement 14" Intel Core i3 13th Gen Windows 11 Pro 3Y Onsite Warranty 2026
N/a
THIRUVANANTHAPURAM, KERALA
Posted:
13 February 2026
Closed:
23 February 2026
GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Linux |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar laptop supply
4
Financial statements demonstrating turnover capacity
5
EMD document (amount/format as per terms)
6
Hardware data sheet aligned with offered product
7
OEM authorization/registered Indian office proof
8
BIS licence and type test certificates (if applicable)
9
Proof of Kerala-based domicile or nativity (per ATC clause)
10
GEM star rating certificate (≥ 4.6)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the laptop tender in Kerala for Gram Panchayat 2026
To bid, submit GST, PAN, and financials along with your bid. Include OEM authorization, BIS/type test certificates, and a product data sheet matching your offered laptop's specs. Ensure Kerala domicile proof and GEM rating ≥ 4.6; delivery terms reference the 25% quantity option.
What documents are required for the Kerala laptop tender submission
Required documents include GST certificate, PAN, experience certificates for similar laptop supply, financial statements, EMD documents, OEM authorization, BIS licenses, data sheets, and Kerala domicile proof. Ensure all certificates align with the offered product specs and OEM support availability.
What are the technical specifications for factory pre-loaded laptops in this tender
Laptops must have a factory pre-loaded operating system, with RAM size and storage capacity disclosed in the BOQ/data sheet. Display size must be specified in cm, and processor type/number provided in the data sheet. Wireless pointing device must accompany the laptop per ATC.
What is the EMD amount and payment terms for this procurement
The tender specifies an EMD; exact amount is not stated here. Payment terms are typically post-delivery within 30-60 days per contract; bidders should verify during bid submission and ensure EMD submission as required by T&Cs.
How does the 25% quantity option affect delivery timelines in Kerala bids
The option clause allows up to 25% extra quantity at contracted rates. Delivery time for additional quantity is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days; extension aligns with the original delivery date dynamics.
What certifications must accompany imported laptop bids in Kerala
Imported laptops require OEM or authorized seller with an Indian office for after-sales service. Submit OEM authorization, BIS/type test certificates, and an India-based service arrangement; ensure data sheet matches offered hardware.
What is the GEM star rating criterion for eligible bidders in this tender
Bidders must have a GEM star rating of 4.6 or above. Submit a copy of the GEM rating along with GST and other mandatory documents to demonstrate eligibility for the Kerala laptop procurement.
Where can I verify the Kerala-based bidder preference and GST proof requirement
The ATC clauses specify Kerala-based bidders are preferred and require GST proof. Provide GST certificate, domicile proof, and confirm regional eligibility in your bid to leverage local preference and reduce compliance risk.
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Documents 3
GeM-Bidding-9051831.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS