GEM

Gujarat Panchayats & Rural Housing Department Mahesana Large Format Display Tender 11ftx16ft Outdoor Screen 3 Year Warranty 2025

Bid Publish Date

21-Nov-2025, 9:26 pm

Bid End Date

02-Dec-2025, 8:00 pm

Bid Opening Date

02-Dec-2025, 8:30 pm

EMD

₹40,000

Location

MAHESANA , GUJARAT

Progress

Issue21-Nov-2025, 9:26 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Gujarat state government procurement invites bids from eligible bidders for the supply, installation, testing, commissioning, and operator training of a P4-11 feet x 16 feet outdoor screen advertise hoarding with a 12 inch pole-mount structure. The scope includes complete delivery and statutory clearances, executed as a single turnkey package within Mehsana district, Gujarat. Bid must meet a minimum annual turnover of ₹30,00,000 and deliver a three-year onsite warranty. The winning bidder must comply with safety, electrical, and serviceability requirements, including on-site support and periodic maintenance. The project is framed to ensure year-round performance and serviceability at remote outdoor locations.

Technical Specifications & Requirements

  • Product/Service: Outdoor large-format display hoarding (P4, 11ft x 16ft) with pole-mount structure
  • Delivery scope: Supply, installation, testing, commissioning, operator training, and statutory clearances
  • Dimension/Output: 11 feet x 16 feet outdoor LED display; compatible with outdoor grading
  • Structural: 12-inch pole-mount structure; underground cabling required; 3-phase meter provision
  • Electrical: Electrical panel box supplied by bidder; licensed electrical contractor required; stamped work agreement
  • Warranty/Support: 3-year onsite warranty; service within Mehsana district; no EMD exemption for severity
  • Financial/Compliance: annual turnover ₹30 Lakh minimum; payment after grant availability; stamp-paper work agreement
  • Geographic: Bidder must be located in Mehsana district for service accessibility

Terms, Conditions & Eligibility

  • EMD: ₹40,000; no exemption based on project severity
  • Delivery timeline: Timelines tied to grant availability; extended delivery terms governed by option clause
  • Contractual terms: Supply, installation, testing, commissioning, operator training; statutory clearances included
  • Licensing: Electrical contractor license; state government electrical license required
  • Safety/Liability: Contractor bears responsibility for accidents; ensure compliance with local regulations
  • Documentation: Stamp-paper work agreement; prior service capability within Mehsana district
  • Vendor footprint: Within Mehsana district required for timely service
  • Warranty: 3-year onsite warranty post-commissioning
  • Payment: Payment upon grant availability; post-verification of grant release

Key Specifications

    • Product/Service: Outdoor LED display hoarding (P4) measuring 11ft x 16ft with 12" pole-mount structure
    • Scope: Supply, Installation, Testing, Commissioning, Operator Training, Statutory Clearances
    • Electrical: 3-phase meter; electrical panel box; licensed electrical contractor required
    • Warranty: 3-year onsite coverage
    • Location constraint: Bidder must operate within Mehsana district for service
    • Financial: Minimum average turnover of ₹30 Lakh per year
    • Payment: Payment only after availability of grant

Terms & Conditions

  • EMD of ₹40,000; no exemption based on project severity

  • Delivery terms adjustable up to ±25% per option clause with minimum 30 days

  • 3-year onsite warranty and Mehsana district service requirement

  • Payment linked to grant release; stamp-paper work agreement mandatory

Important Clauses

Payment Terms

Payment will be processed only after grant availability; ensure compliance with grant release schedule

Delivery Schedule

Options to increase quantity up to 25%; delivery period starts after original order date; minimum 30 days extra

Penalties/Liquidated Damages

Not specified in ATC; subject to standard government terms and contract clauses

Bidder Eligibility

  • Mehsana district domicile or operations for service delivery

  • Minimum average annual turnover of ₹30 Lakh

  • Valid electrical contractor license and state electrical license

  • Experience in outdoor LED display installations or similar projects

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar outdoor display installations

4

Financial statements (last 2-3 years) demonstrating ₹30 Lakh turnover

5

EMD payment receipt or bank guarantee of ₹40,000

6

Technical bid documenting compliance with electrical licenses and safety norms

7

OEM authorizations (if applicable) for outdoor LED displays

8

Stamped work agreement sample on non-judicial stamp paper

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for outdoor LED display tender in Mehsana district 2025

Bidders must submit GST, PAN, experience certificates, financial statements showing ₹30 Lakh turnover, and EMD ₹40,000. Ensure electrical license, stamped work agreement, and OEM authorizations if applicable. The grant-based payment requires grant release confirmation before payment processing.

What documents are required for Mehsana outdoor display procurement

Required documents include GST registration, PAN, last 2-3 years financials, experience certificates for similar projects, EMD receipt, technical bid with safety and license details, stamped agreement on stamp paper, and OEM authorization if needed.

What are the technical specs for the P4 11ft x 16ft outdoor display

Technical scope specifies a P4 outdoor LED display of 11ft x 16ft with a 12-inch pole-mount structure, along with underground cabling, 3-phase meter, and an electrical panel box provided by the bidder.

What is the warranty and service requirement for this tender

The contract requires a 3-year onsite warranty. Service must be provided within the Mehsana district, with ongoing support and maintenance as part of the turnkey scope.

When will payment be released for this procurement

Payment is contingent on grant availability; bidders must align with grant release timelines and provide required documentation to trigger payment processing after grant confirmation.

What licenses are mandatory for vendors participating in this bid

Bidders must hold a valid state electrical license and engage a licensed electrical contractor; the electrical panel and 3-phase meter must be provided and installed per safety norms.

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