GEM

Indo-Tibetan Border Police ITBP Large Format Display Tender Shimla Himachal Pradesh 2025

Bid Publish Date

19-Nov-2025, 4:11 pm

Bid End Date

02-Dec-2025, 2:00 pm

Bid Opening Date

02-Dec-2025, 2:30 pm

Value

₹1,96,000

Location

SHIMLA , HIMACHAL PRADESH

Progress

Issue19-Nov-2025, 4:11 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Tender Overview

Indo-Tibetan Border Police (ITBP) invites bids for a Professional Large Format Display (V2) (Q2) in Shimla, Himachal Pradesh 171001 with an estimated value of ₹196,000. The tender requires the latest technology from recognized brands, with on-site warranty or carry-in support, and a free installation/demonstration. It emphasizes post-installation service capability, and a flexible quantity clause allowing up to 25% variation during and after award. Bidders must meet core eligibility and provide OEM documentation.

Technical Specifications & Requirements

Key requirements in lieu of explicit BOQ specs include:

  • Product category: Professional Large Format Display (V2)
  • Must be the latest make and model; obsolete technology not accepted
  • Warranty minimum 3 years; on-site service where applicable or carry-in with service center in state of consignee
  • Installation and demonstration of equipment to be performed free of charge
  • Functional Service Centre: required in the state of each consignee location; within 30 days if not existing at bid time
  • Delivery period guidelines reference original delivery order; option for quantity increase at contracted rates up to 25%; minimum added time calculation 30 days
  • Bankable terms: bidder must upload OEM turnover, ITR, and OEM authorization certificates

Terms & Eligibility

  • EMD amount not disclosed; contract allows up to 25% quantity variation during execution
  • Service centers must exist in each consignee state; establishment within 30 days of award
  • Bidder must not be in liquidation or similar dissolution; provide undertaking
  • Products must include full accessories; no charges for installation/demonstration
  • Latest technology and international brands preferred; OBsolete tech rejected
  • Warranty: minimum 3 years; payment and cancellation rights reserved by purchaser
  • Documentation: OEM turnover, ITR, OEM authorization, GST/PAN, and relevant certificates

Key Specifications

  • Product: Professional Large Format Display (V2)

  • Quantity: 0 (BOQ items not available)

  • Estimated value: ₹196,000

  • Standards/Certification: Not explicitly specified in tender data

  • Warranty: 3 years minimum

  • Delivery/Installation: Free installation and demonstration

  • Service centers: Functional in each consignee state; establishment within 30 days if absent

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contract execution

  • Warranty and service: minimum 3 years with on-site or carry-in support

  • Installation/demonstration to be provided free of cost

  • OEM documentation: turnover, ITR, OEM authorization required

  • Bidder must maintain non-liquidation status and provide undertaking

  • Delivery timelines tied to original/extended delivery periods with minimum 30 days

  • Right to cancel bid at any stage reserved by purchaser

Important Clauses

Payment Terms

Not explicitly stated; procurement reserve the right to cancel or modify terms; installation/demonstration free of cost

Delivery Schedule

Delivery starts from the last date of original delivery order; 25% quantity variation allowed during contract; minimum additional time 30 days

Penalties/Liquidated Damages

Not specified in ATC; standard tender terms apply per ITBP procurement guidelines

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide OEM authorization and annual turnover proof

  • Functional service center in each consignee state or ability to establish within 30 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Audited financial statements or turnover proof

5

EMD submission proof (if applicable)

6

OEM authorization certificate

7

Technical compliance certificates

8

Demonstration/installation capability proof

9

Service center existence proof in consignee states

10

Declaration of non-liquidation or bankruptcy

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for ITBP professional large format display tender in Shimla 2025?

To participate, bidders must meet eligibility criteria, submit GST, PAN, OEM authorization, turnover proof, and experience certificates. Ensure the product is the latest model, with a minimum 3-year warranty, and provide installation/demo at no cost. Maintain non-liquidation status and upload all required documents.

What documents are required for ITBP display procurement in Shimla

Required documents include GST registration, PAN, last financial year ITR, audited financial statements, OEM authorization, experience certificates for similar procurements, and proof of functional service center. Also submit installation/demonstration commitments and non-liquidation undertaking.

What are the technical specifications for the large format display tender in Himachal

The tender specifies the latest make/model of Professional Large Format Display (V2); obsolete technology not accepted. While BOQ is empty, bidders must ensure compatibility with on-site installation, 3-year warranty, and compliance with any implicit standards and vendor qualifications.

What is the warranty requirement for ITBP display equipment tender

A minimum warranty period of 3 years is required. This covers hardware performance and on-site or carry-in service as applicable. Bidders should provide a clear warranty clause with terms of service response times in the bid.

When will delivery be required after award for ITBP Shimla tender

Delivery terms reference the original delivery order date; if quantity changes by up to 25%, the additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What eligibility criteria ensure ITBP display bid acceptance in 2025

Eligibility includes non-liquidity status, OEM authorization, turnover proof, GST/PAN, and ability to establish required service centers in consignee states within 30 days. Bidders must also demonstrate installation capability and provide cost-free demonstrations.

What are the key commercial terms for ITBP display procurement

Key terms include potential quantity variation up to 25%, free installation/demo, 3-year warranty, establishment of service centers if absent within 30 days, and right of ITBP to cancel the bid at any stage. Ensure all required OEM documents are uploaded.

Is there a requirement for on-site warranty or carry-in service

Yes. Service center availability in the state of each consignee is required for carry-in warranty; on-site warranty is permitted where applicable. If no center exists, bidders must establish one within 30 days post-award.

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