Indian Army Department of Military Affairs Grommet Latch, Handle Jack, Kit for Couch, Hazard Switch, Hinge Door Tender Udhamur JK 2025

Tender Overview

Organization: Indian Army (Department Of Military Affairs) conducting a procurement tender in UDHAMPUR, JAMMU & KASHMIR - 182101 for a set of mechanical small parts including Grommet Latch, Handle Jack, Kit for Couch, Hazard Switch, and Hinge Door components. Estimated value: ₹1,371,600 with EMD: ₹68,580. The scope appears to cover multiple low-volume, non-standard hardware items, with the BOQ listing 5 items (no individual item details provided). A mandatory DEFENCE ORG empanelment/registration condition is stipulated, implying pre-qualification for approved suppliers. The tender emphasizes compliance with financial integrity, NDA, and OEM authorization, along with quantity option rights up to 50% by the buyer. This procurement targets registered bidders capable of Defence sector compliance and timely delivery to a military facility in Udhamur. Unique aspects include the option clause for quantity and the requirement for Manufacturer Authorization when using authorized distributors. This summary highlights actionable registration, documentation, and delivery constraints to guide bid readiness and compliance.

Technical Specifications & Requirements

• Items listed: Grommet Latch, Handle Jack, Kit for Couch, Hazard Switch, Hinge Door (no explicit specs provided in tender data)
• Estimated value: ₹1,371,600; EMD: ₹68,580
• Delivery/location: Udhamur, Jammu & Kashmir (182101); delivery period linked to option clause terms
• Registration/empanelment: Must be registered with Defence Organisation/ORD DEPOT before bid opening
• Documentation prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if using distributors; NDA declaration
• Quantity/BOQ: 5 items, but exact quantities not disclosed; option to increase quantity up to 50% at contracted rates
• Financial standing: Bidder must not be under liquidation or bankruptcy; upload undertaking
• GST terms: GST rate guidance provided; reimbursement as per actuals or applicable rate, whichever is lower
• Contractual flexibility: Delivery extension logic defined; minimum extension time 30 days; extended delivery possible

Terms, Conditions & Eligibility

• EMD: ₹68,580 required; details per tender terms
• Financial health: No liquidation or bankruptcy; provide undertaking
• GST compliance: Check applicable GST; reimbursement as per actuals; maximum quoted GST rate applies
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization when applicable; NDA on bidder letterhead
• Manufacturer/Dealer authorization: Required if bidding through an authorized distributor; include OEM details
• Option clause: Quantity may vary by ±50% at contract; delivery timeline adjusted per formula with minimum 30 days
• Registration: Must be registered/empanelled with Defence Organisation/ORD DEPOT on bid opening date
• Delivery terms: Delivery period linked to last order date and extended periods if option invoked