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HPCL Safety Surveillance for LPG Ships NMPT Mangalore Tender 2026 IS 550 Compliant

Bid Publish Date

30-Jun-2026, 10:28 pm

Bid End Date

11-Jul-2026, 2:00 pm

Location

DAKSHINA KANNADA , KARNATAKA
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Progress

Issue30-Jun-2026, 10:28 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL GTC precedence over GEM GTC in case of conflict
  • • Safety surveillance for LPG ships at New Mangalore Port Trust, Mangalore
  • • 2-year rate contract with 50% quantity/duration flexibility
  • • EMD via RTGS/online, with bank details as specified
  • • Mobilization on LOI receipt; immediate start required
  • • Quote for full quantities against each line item; GST inclusive
  • • Mandatory declarations and OEM authorizations (if applicable)

Categories 4

LPG SERVICES SHIP ALKANES

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids to establish a rates contract for Safety Surveillance for LPG Ships at NMPT Mangalore, covering New Mangalore Port Trust operations. The engagement spans 2 years with immediate commencement on LOI receipt. Location: Mangalore, Karnataka; site: Mangalore LPG Import Facility, Bala Village via Katipalla, for LNG/ LPG ship safety surveillance. The scope is service-based across LPG ships at NMPT, with ATC-driven terms and POS-based quantity evaluation. Bidders must quote full quantities for each line item and sign mandated declarations. This procurement targets reliable safety oversight at the port, leveraging HPCL GTC precedence in case of conflicts.

Technical Specifications & Requirements

  • Service category: Safety surveillance for LPG ships at NMPT for HPCL MLIF
  • Location specifics: New Mangalore Port Trust, Panambur, Mangalore 575010; facility address in HPCL notice
  • Contract duration: 2 years with 50% quantity/term flexibility allowed under ATC; LOI upon award triggers start
  • Financial mechanics: Quote against full quantities; GST inclusive; unit-rate derivation for evaluation from total bid
  • Required evidence: Compliance with HPCL GTC precedence, EMD submission via RTGS/online, bank details as specified
  • Documentation: Upload all mandated declarations and documents; ensure OA/PO terms align with HPCL ATC
  • Delivery/Performance: Immediate mobilization after LOI; continuous surveillance during LPG ship operations
  • Compliance: Ensure safety surveillance providers maintain port-specific safety protocols and reporting cadence

Terms, Conditions & Eligibility

  • EMD and payment: EMD via online RTGS; reference details to be provided; payment terms per HPCL ATC
  • Contract flexibility: Quantity and duration adjustments up to 50% at contract issue stage; 50% post-award cap
  • Financial health: Bidders must declare no liquidation or bankruptcy; provide undertaking
  • Documentation: Mandated declarations, GST, PAN, experience certificates, techno-commercial bids, OEM authorizations if applicable
  • Delivery & start: Immediate commencement on LOI; ensure readiness for NMPT operations
  • Penalties/assurance: HPCL GTC governs terms in case of conflict with GEM GTC; ensure compliance with risk and safety clauses

Key Specifications

  • Service category: Safety Surveillance for LPG ships

  • Location: New Mangalore Port Trust, Panambur, Mangalore

  • Contract duration: 2 years with 50% scope adjustment allowed

  • Billing: Quote for full quantities; GST included

  • Documentation: Mandated declarations and online payment evidence

  • Standards: HPCL GTC compliance; IS/ISO references not specified

Terms & Conditions

  • Key clause: 50% quantity/duration adjustment allowed at contract issue

  • Key clause: EMD via RTGS; payment terms per HPCL ATC

  • Key clause: HPCL GTC governs over GEM GTC in conflicts

Important Clauses

Payment Terms

EMD to be paid online; payments aligned with HPCL ATC and project milestones; ensure bank details are correct for RTGS transfers

Delivery Schedule

Mobilization and start immediately upon LOI receipt; continuous safety surveillance during LPG vessel operations at NMPT

Penalties/Liquidated Damages

Penalties to be governed by HPCL GTC; ensure adherence to safety reporting cadence and service levels

Bidder Eligibility

  • Experience in providing safety surveillance or port-based service delivery for LPG ships

  • Financial capacity to support a 2-year contract with potential quantity adjustments

  • Compliance with HPCL GTC and evidence of non-liability (no liquidation or bankruptcy)

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Custom Bid for Services - I SLAB UPTO 8500MT LPG SHIP , Custom Bid for Services - II SLAB 8500 MT and up to 14000 MT LPG SHIP , Custom Bid for Services - III SLAB above 14000 MT and up to 21000 MT LPG SHIP , Custom Bid for Services - IV SLAB more than 21000MT LPG SHIP

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 7

GeM-Bidding-9537512.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar safety surveillance services

4

Financial statements or turnover details to establish financial standing

5

EMD payment proof (RTGS/online transfer) with reference number

6

Technical bid with compliance against HPCL ATC

7

OEM authorizations (if OEM-specific work is required)

8

Declaration of non-liquidity and non-bankruptcy

9

Signed declarations confirming HPCL GTC supremacy over GEM GTC

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for HPCL LPG ships safety surveillance in Mangalore?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof via RTGS, and a technical bid aligned with HPCL ATC. Include OEM authorizations if applicable and ensure declarations about non-liquidation. The contract allows 50% quantity/term flexibility at issue and requires mobilization on LOI.

What documents are required for HPCL NMPT safety services tender?

Required documents include GST certificate, PAN, experience certificates for LPG ship surveillance, financial statements, EMD proof, technical bid with ATC compliance, OEM Authorizations, and a declaration of non-bankruptcy. Ensure online payment reference details are uploaded with bid.

What is the contract duration and flexibility for HPCL port service tender?

The contract runs for 2 years with ATC allowing up to 50% increase in scope or quantity at contract issue. Post-award, quantity/duration can increase up to 50% under consent. Bidders must plan for mobilization immediately after LOI and comply with HPCL GTC.

What are the payment terms for HPCL LPG safety contract?

Payments follow HPCL ATC terms; EMD paid via RTGS/online; ensure bid includes GST. Bank details must be provided as per the Tender’s RTGS instructions, with reference to the bid number and bidder name during transfer.

What standards or certifications are required for HPCL NMPT bid?

The bid requires compliance with HPCL GTC; IS/ISO references are not explicitly specified in tender notes. Ensure all mandated declarations and safety surveillance experience align with port safety requirements and HPCL policy.

When does the HPCL LPG safety surveillance contract commence?

The engagement commences immediately on receipt of LOI from HPCL, with a 2-year service window. The start depends on LOI and readiness to mobilize for LPG ship safety surveillance at NMPT.

What is the location for HPCL LPG ship safety services tender?

Location is New Mangalore Port Trust, Panambur, Mangalore 575010, with HPCL’s Mangalore LPG Import Facility address noted as Bala Village, via Katipalla, Mangalore 575030. Vendors must operate per port access and HPCL guidelines.

How to ensure compliance with HPCL GTC in this bid?

Submit declarations confirming non-liability and adherence to HPCL GTC precedence over GEM GTC; include all mandated documents and ensure disclosures on financial standing and prior regulatory compliance are complete.

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