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Madhya Pradesh Department of Higher Education Pens, Files & Pencils Tender 2026 ISO 9001 MSP - IS 1375 Conforming

Bid Publish Date

17-Jan-2026, 5:41 pm

Bid End Date

02-Feb-2026, 6:00 pm

Progress

Issue17-Jan-2026, 5:41 pm
AwardPending
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Quantity

52800

Category

Register (V2)

Bid Type

Two Packet Bid

Tender Overview

The Department of Higher Education, Government of Madhya Pradesh, invites bids for multiple stationery products including Writing Pens, File/Folder sets with binding, Registers, and Black Lead Pencils conforming to IS 1375. Estimated value and quantity are not disclosed; however, the award mandates ISO 9001 certification and OEM authorization where applicable. Delivery is to PMCoE Swami Vivekanand Government PG College, Narsinghpur, MP, with mandatory sample submission by the last date. The option clause permits ±25% quantity variation at contract award and during the currency, at contracted rates. Bidders must comply with GST, PAN, and other statutory filings. Samples, installation (if applicable), and budget availability influence payment terms and award.

Key Specifications

  • Product/service names: Writing Pens, File/Folder with binding, Register, Black Lead Pencils

  • Quantities/values: Not disclosed; quantity variance up to 25% permitted

  • EMD/Estimated value: Not specified; GST and PAN required; payment linked to budget

  • Experience: ISO 9001 certified bidder or OEM required

  • Quality/standards: IS 1375 for pencils; IS 1848 (Part 1) inner paper spec; IS 1848 compliance implied

  • Delivery: PMCoE Swami Vivekanand Government PG College, Narsinghpur, MP; installation if in scope

  • Other: Sample submission mandatory; price inclusive of installation/transport; no separate payments

Terms & Conditions

  • Quantity variation up to 25% at order and during contract

  • Delivery to Narsinghpur, MP with installation if covered

  • Sample submission mandatory; rejection may disqualify

Important Clauses

Payment Terms

Rates including GST and installation; no separate payments; budget-dependent

Delivery Schedule

Delivery starts after original delivery date; extended time proportional to quantity change, min 30 days

Penalties/Liquidated Damages

Potential contract cancellation; samples rejected may lead to disqualification

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • GST registration and PAN

  • Experience in supplying stationery or related items

  • Authorized distributor/Manufacturer Authorization

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Pen Ballpoint Pen (Conforming to IS 3705)
Generic Tip Size 0.7 mm
Generic Ink Color Blue
Generic Body Material Both(Plastic and Metal)

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar item supply)

4

Financial statements

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents demonstrating ISO 9001 status

7

OEM authorizations or Manufacturer Authorization

8

Shop Act registration (where applicable)

9

Sample submission documentation (mandatory)

Frequently Asked Questions

How to bid for stationery tender in Madhya Pradesh higher education?

Bidders must register GST and PAN, provide ISO 9001 certification or OEM authorization, submit mandatory samples, and include installation costs. Ensure IS 1375 conformity for pencils and IS 1848 inner paper standards. The process requires price quanta inclusive of GST and adherence to the 25% quantity variation clause.

What documents are required for MP higher education stationery tender 2026?

Submit GST certificate, PAN card, experience certificates for similar items, financial statements, EMD documentation, technical compliance certificates, OEM authorization, and mandatory sample submissions. Also provide Shop Act registration and proof of installation capability if applicable.

What are the technical specifications for pencils and file folders in this tender?

Pencils must meet IS 1375 standards with defined pencil type, grades, and shapes. File/Folders require binding, specific inner paper per IS 1848 Part 1, grammage for paper and cover board, and binding/closure details. Printing language and cover color design are specified in the general terms.

When is the delivery window for this MP procurement stationery bid?

Delivery quantities may be extended up to 25% with a minimum 30 days extension if required. Delivery addresses are fixed at PMCoE Swami Vivekanand Government PG College, Narsinghpur, MP, and delivery timing aligns with original order and any extended period.

What are the payment terms and GST handling for this tender?

Payment terms are subject to budget availability; bidders must quote rates including GST. Reimbursement is based on actual GST or applicable rate, whichever is lower, with deduction of TDS as per law.

What are the eligibility criteria for ISO 9001 in this MP tender?

Bidder or OEM must hold ISO 9001 certification; manufacturer authorization is required for distributed items; bidders should provide ISO certificates and OEM authorization documents to prove quality management compliance.

What is mandatory for sample submission in this MP stationery tender?

Bidders must submit item samples by the last tender date; non-submission leads to disqualification; rejected samples may result in contract termination; bidder bears return cost and samples will be removed within 10 days if rejected.

How does the 25% quantity variation clause affect bidders in MP?

The purchaser may increase or decrease quantity up to 25% at contract placement and during the currency of the contract, at contracted rates. Delivery time adjusts proportionally with a minimum 30 days extension, ensuring supply continuity.

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