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UP Social Welfare Department Event Management Tender 2026 UP event or seminar management service 2026

Bid Publish Date

09-Jun-2026, 5:36 pm

Bid End Date

19-Jun-2026, 6:00 pm

EMD

₹2,25,000

Value

₹2,25,00,000

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Progress

Issue09-Jun-2026, 5:36 pm
AwardPending
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Quantity

1500

Bid Type

Two Packet Bid

Key Highlights

  • • Dedicated UP state office requirement with documentary evidence
  • • Toll-free service support and defined escalation matrix
  • • 25% contract quantity/duration variation allowed
  • • EMD amount: ₹225,000; estimated value ₹2,25,0000 (2.25 Cr)
  • • Must upload certificates/documents as requested in ATC and Corrigendum
  • • Notable category: Event/Seminar/Workshop/Exhibition management at national level
  • • Lumpsum-based service scope may be expanded with consent
  • • Compliance to post-event service and reporting requirements

Tender Overview

The Social Welfare (Sanik Kalyan) Department of Uttar Pradesh invites bids for event management services covering full-day arrangements such as samuhik vivah, participation, and buyer premises events under a nationwide category. Estimated value is ₹2,250,0000 with an EMD of ₹225,000. Bidders must have an office in the consignee state and provide dedicated toll-free service support with an escalation matrix. The contract allows a ±25% variation in quantity or duration and may adjust scope with consent for lumpsum-based services. This procurement emphasizes reliable on-ground coordination, compliance with bid terms, and robust post-event support.

Technical Specifications & Requirements

  • Product/service: Event management services for national-level conferences/workshops/exhibitions in Uttar Pradesh.
  • Delivery scope: Full-day arrangements, participant coordination, venue handling, and buyer premises management.
  • Service requirements: Dedicated/upfront service provider office in UP state; toll-free service line; predefined escalation matrix.
  • Documentation: Upload of required certificates/documents per ATC and corrigenda; ensure compliance with bidder document set.
  • Compliance cues: 25% quantity/duration flex; ensure readiness for scope expansion with consent; maintain uninterrupted service support during events.
  • Quality expectations: Timely mobilization, on-site coordination, and post-event reporting aligned with tender terms.

Terms, Conditions & Eligibility

  • EMD: ₹225,000; payment terms to be as per contract; bid acceptance contingent on document uploads.
  • Service eligibility: Office in UP; dedicated support line; escalation matrix required.
  • Financial standing: No liquidation or bankruptcy; provide undertaking confirming stability.
  • Documentation: Submit GST, PAN, experience proofs, financials, OEM authorizations as applicable.
  • Variation clause: Buyer may increase/decrease scope by up to 25%; acceptance required by bidder.
  • Penalties: Apply as per ATC for non-compliance or poor delivery; detailed penalties to be cited in contract.

Key Specifications

  • Product/service names: ‘Event management services’ including full-day arrangements

  • Estimated value: ₹2,250,0000 (2.25 Crore) with EMD ₹225,000

  • Delivery location: Uttar Pradesh (state-level presence required)

  • Support requirements: dedicated toll-free service line; escalation matrix

  • Variation clause: 25% up/down in quantity or duration

  • Documentation: upload all certificates as per ATC/Corrigendum

Terms & Conditions

  • EMD ₹225,000; required documentation with bid submission

  • UP state-based office and toll-free service support mandatory

  • Contract scope may vary up to 25% with bidder acceptance

Important Clauses

Payment Terms

Payment terms to be defined in contract; EMD must be submitted with bid

Delivery Schedule

Events to be delivered as per schedule; on-ground coordination and post-event reporting

Penalties/Liquidated Damages

Penalties for non-compliance or late service will be specified in ATC

Bidder Eligibility

  • Must have an office in Uttar Pradesh with documentary evidence

  • No liquidation or bankruptcy proceedings against bidder

  • Dedicated toll-free service line and escalation matrix to be provided

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; samuhik vivah arrangement; Participation arrangements; Buyer premise; Full day

Authority Records

SOCIAL WELFARE DEPARTMENT

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Documents 3

GeM-Bidding-9444583.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for event management projects

4

Financial statements (last 2 years)

5

EMD submission proof (online or DD as applicable)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Certificate of non-liquidation/bankruptcy undertaking

Frequently Asked Questions

How to bid for the event management tender in Uttar Pradesh 2026?

Bidders must submit the standard tender documents including GST, PAN, experience proofs, financial statements, and EMD of ₹225,000. Ensure UP state office presence and toll-free support with escalation matrix. Comply with 25% variation clause and upload all required certificates per ATC. Review contract terms for delivery schedules and post-event reporting.

What documents are required for the UP event management bid 2026?

Required documents include GST registration, PAN card, recent experience certificates for similar events, financial statements of last two years, EMD proof of ₹225,000, technical bid documents, OEM authorizations (if applicable), and certificates confirming non-liquidation status. Ensure upload with bid submission as per ATC.

What are the delivery requirements for the Uttar Pradesh event tender?

The contract covers full-day event management with on-ground coordination at designated venues in UP. Providers must maintain an UP-based office, provide toll-free service, and have a defined escalation matrix. Delivery includes pre-event setup, live execution, and post-event reporting within agreed timelines.

What is the EMD amount for the UP procurement event tender 2026?

The EMD is ₹225,000. Bid security must be submitted in the prescribed mode (online or demand draft) as part of bid submission, and it is liable to be forfeited on default or non-compliance with bid conditions.

What are the variation terms for contract quantity in the UP tender?

The buyer may increase or decrease the contract quantity or duration up to 25% at contract issue, and the bidder must accept revised scope. For lumpsum-based services, the scope and value may be adjusted up to 25% with bidder consent.

Which standards or certifications are required for the UP event bid 2026?

Documents must include standard compliance certificates as per ATC/Corrigendum. Upload OEM authorizations if applicable, and ensure non-liquidation status. While specific standards are not listed, bidders should provide required quality and compliance certificates tied to event management services.

How do I verify eligibility for the UP event procurement 2026?

Confirm an operating office in Uttar Pradesh, a dedicated toll-free support line, escalation contacts, and financial stability evidenced by statements. Ensure all certificates and documents requested in ATC are uploaded; avoid any liquidation or bankruptcy proceedings.

When is the bid submission deadline for the UP event tender 2026?

Exact submission deadlines are not provided in the data. Bidders should monitor the official tender portal for bid opening dates, ensuring EMD submission with bid and all mandatory documents as specified in ATC and Corrigendum.

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