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Local Self Government Department Kerala Desktop Computers, Laptops & Multifunction Machines Tender Idukki 2025 – ISI/ISO Standards

Bid Publish Date

18-Nov-2025, 8:47 pm

Bid End Date

29-Nov-2025, 9:00 am

Bid Opening Date

29-Nov-2025, 9:30 am

Location

IDUKKI , KERALA

Progress

Issue18-Nov-2025, 8:47 pm
AwardPending
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Quantity

6

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Categories 2

LAPTOP MACHINE

Tender Overview

The Local Self Government Department of Kerala invites bids for the supply, installation, testing and commissioning of Entry to Mid Level Desktop Computers, Multifunction Machines (MFM V2) and Entry to Mid Level Laptops in Idukki, Kerala. The scope encompasses procurement of hardware across three categories with on-site/installation work included, at contracted rates. Bidders must meet turnover criteria aligned to the OEM and bidder entities, with a 25% option to vary quantity during and after contract formation. The tender emphasizes post-award service capabilities and compliant delivery timelines within the state. The unique aspects include mandatory service center presence in each consignee location for carry-in warranty scenarios and OEM turnover benchmarks, shaping the competitive landscape for local suppliers.

Technical Specifications & Requirements

  • Procurement categories: Entry and Mid Level Desktop Computers, Multifunction Machines (V2), Entry and Mid Level Laptop
  • Scope: Supply, Installation, Testing and Commissioning of goods; includes on-site and/ or carry-in warranty service provisions as applicable
  • Execution requirements: Option clause allowing up to 25% quantity variation; delivery timing anchored to the last date of the original delivery order with potential extended periods calculated by (additional quantity/original quantity) × original delivery period, min 30 days
  • Financial criteria: Minimum average annual turnover for bidders and OEM over the last 3 years (exact thresholds specified in the bid document); audited Balance Sheets or CA/CMA certificates required
  • Service capability: Functional Service Centres in the state for each consignee location; on-site warranty terms apply where noted; OEM-led service support preferred

Terms, Conditions & Eligibility

  • Scope of supply includes all costs (price bid) for Supply, Installation, Testing and Commissioning
  • Turnover criteria: minimum average annual turnover over the last 3 years for bidder and OEM, with CA/audited documents or CA/CMA certificates as evidence
  • Delivery: Delivery schedule tied to extended/original delivery periods with option clause; the delivery start is linked to the last date of the original delivery order
  • Service capability: In-state service centres required for carry-in warranty; OEM must demonstrate service reach in Kerala
  • Documentation & compliance: Bidders must submit financials, turnover proofs, OEM authorizations, GST and PAN details (as applicable to the bid terms)

Key Specifications

    • Scope: Supply, Installation, Testing and Commissioning of Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), and Entry and Mid Level Laptops
    • Delivery terms: Delivery period begins from the last date of original delivery order; option clause allows up to 25% quantity variation with corresponding delivery extension formula
    • Turnover criteria: Minimum average annual turnover over the last 3 years; documentation via audited Balance Sheets or CA/CMA certificate
    • OEM requirements: OEM turnover criteria met by the primary product category bidder; for bunch bids, OEM of category with highest bid value must meet the turnover criterion
    • Service & spare support: Functional Service Centre in Kerala for carry-in warranty; applicable to goods without on-site warranty

Terms & Conditions

  • Key Term 1: 25% quantity variation right for the purchaser during contract and extended delivery periods

  • Key Term 2: Supply, Installation, Testing and Commissioning included in bid price

  • Key Term 3: In-state service centres mandatory for carry-in warranty; OEM turnover criteria required

Important Clauses

Payment Terms

Payment terms are tied to supply, installation, testing and commissioning; no explicit percentages provided in available data; bidders should expect standard government terms per local practice

Delivery Schedule

Delivery begins after original delivery order; option clause allows quantity up to 25%; extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties/LD terms are not detailed in the provided data; bidders should anticipate typical government LD clauses tied to delayed delivery and performance

Bidder Eligibility

  • Minimum average annual turnover over the last 3 years as specified in bid document (for bidder and OEM)

  • Proof of OEM authorization for the offered products

  • Functional Service Centre presence in Kerala for carry-in warranty scenarios

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years

4

OEM authorization / authorization letter from OEM for the offered products

5

Certificate of incorporation / constitution (for bidders formed less than 3 years ago)

6

Turnover certificates from CA/Chartered Accountant

7

Proof of functional Service Centre in Kerala for carry-in warranty

8

Any other documents specifically required in Terms and Conditions

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the desktop computers and notebooks tender in Idukki Kerala 2025

Bidders must submit GST registration, PAN, audited turnover for last 3 years, CA/CMA turnover certificates, OEM authorization, and proof of Kerala service center. Ensure compliance with the 25% quantity variation option and provide complete S&I&C scope with price bid. Prepare delivery schedule tied to the original delivery order.

What documents are required for the Kerala computers tender submission 2025

Required documents include GST certificate, PAN card, audited financial statements or CA turnover certificate for last 3 years, OEM authorization letter, certificate of incorporation if applicable, CA-certified turnover proof, and proof of functional service center in Kerala for carry-in warranty, plus any other bid-specific documents.

What are the delivery terms and extension rules for the Kerala bid 2025

Delivery begins from the last date of the original delivery order. The Purchaser may increase quantity up to 25% and extend the delivery period accordingly using the formula (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days.

What are the OEM turnover criteria for the Kerala procurement bid 2025

The OEM must show minimum average annual turnover over the last 3 years as specified in the bid document, with audited balance sheets or CA/CMA certificates. If the OEM is under 3 years old, turnover is calculated over completed financial years since incorporation.

What is included in the scope of supply for the Kerala tender 2025

Scope includes Supply, Installation, Testing and Commissioning of Entry/Mid Level Desktop Computers, Laptops, and Multifunction Machines, with related on-site or carry-in warranty support as applicable, all included in the bid price.

How is service capability demonstrated for carry-in warranty in Kerala

Bidders must show a functional service center in Kerala for carry-in warranty; this does not apply where on-site warranty is stated. Provide location details, contact points, and response time commitments as part of technical bid.

What are the key standards or certifications referenced in the Kerala tender 2025

While specific standards are not listed in the provided data, bidders should be prepared to demonstrate OEM certifications and turnover documentation; expect ISI/ISO compliance as common for such procurements and provide OEM authorization accordingly.

What is the payment and delivery schedule for the Kerala procurement bid 2025

Payment terms are aligned to government procurement norms and the delivery schedule follows the last delivery order date, with possible 25% quantity variation. Provide a clear delivery plan, milestones, and acceptance criteria within the S&I&C scope.

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