GEM

Local Self Government Department Kerala Desktop Computer and Multifunction Printer Tender 2025 – ISO 24734, Auto Duplex, Service Centre

Bid Publish Date

19-Nov-2025, 4:10 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

Location

KOLLAM , KERALA

Progress

Issue19-Nov-2025, 4:10 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

12

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

The procurement is issued by the Local Self Government Department, Kerala for Entry and Mid Level Desktop Computer (Q2) and Multifunction Machine MFM (V2) categories. The location is Kerala, with unspecified exact city, and the scope covers generic printing and computing equipment including print technology, paper handling, and connectivity capabilities. A key differentiator is the inclusion of an option clause allowing quantity adjustments up to 25% during contract execution. The tender emphasizes turnover benchmarks for bidders and OEMs, and requires a functional service centre within the state where carry‑in warranty applies. This combination targets reliable supply and ongoing support for public sector IT infrastructure.

Key Specifications

  • Category: Desktop Computers and Multifunction Printers

  • Standards: ISO/IEC 24734 for print speeds (A4 Mono/Colour, A3 Mono/Colour)

  • Features: Auto duplex printing/copier (2‑sided)

  • Paper handling: Original Document Feeder, multiple main paper trays as applicable

  • Connectivity: Required connectivity options unspecified; must support standard interfaces

  • Vendor requirements: Bidder and OEM turnover criteria; service centre availability in Kerala

Terms & Conditions

  • 25% quantity variation allowed during contracting and extended delivery periods

  • Bidder and OEM turnover criteria must be met with documentary evidence

  • Functional service centre in Kerala required; establishment within 30 days if not present

Important Clauses

Payment Terms

Not explicitly defined in data; terms require adherence to buyer terms and submission of financial documentation

Delivery Schedule

Delivery period begins after original delivery order; option clause may extend duration; minimum extension time 30 days

Penalties/Liquidated Damages

Not specified in data; standard procurement terms may apply per buyer conditions and contract

Bidder Eligibility

  • Minimum average annual turnover as per last 3 years, ending 31st March

  • Demonstrated OEM turnover for the offered product over last 3 years

  • Functional service centre in Kerala or commitment to establish within 30 days of award

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited Financial Statements for last 3 years

4

CA/Cost Accountant certificate indicating turnover details

5

OEM authorization/certification (where applicable)

6

Proof of functional service centre in Kerala (state‑level) or a plan to establish within 30 days of contract award

7

Technical compliance certificates or documentation supporting product category claims (Desktop Computer, Multifunction Printer)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid in the Kerala tender for desktops and multifunction printers in 2025?

Bidders must submit turnover evidence (audited balances or CA certificates), GST and PAN, OEM authorizations, and proof of a Kerala service centre or a plan to establish within 30 days. Ensure ISO 24734 speed compliance and auto duplex features are demonstrated in the technical bid.

What documents are required for the Kerala IT equipment tender submission?

Required documents include GST certificate, PAN, audited financials for three years, CA certificate indicating turnover, OEM authorization, service centre proof in Kerala, and technical bid detailing product specs (DESKTOP and MFM). Ensure EMD is addressed per the buyer terms if applicable.

What are the ISO standards and print speeds expected in the Kerala tender?

Tenders reference ISO/IEC 24734 for minimum print speeds in A4 and A3 sizes, both monochrome and color. Vendors should provide test data illustrating compliant speeds and confirm auto duplexing capability for two‑sided printing/copying.

What is the delivery clause and quantity variation in this Kerala tender?

The contract allows up to 25% quantity variation during order placement and currency, with delivery period calculated from the original delivery order date; if extended, minimum additional time is (increased quantity/original quantity) × original days, minimum 30 days.

What are the service centre requirements for the Kerala procurement?

Bidders must have a functional service centre in Kerala for carry‑in warranty; if not existing at bid time, establish one within 30 days of award. On‑site warranty items may relax this requirement per terms.

What turnover criteria must bidders meet for this procurement in Kerala?

Bidders and OEMs must meet a minimum average annual turnover over the last three financial years; provide audited balances or CA certificates. If the bidder or OEM is under 3 years old, turnover is calculated from completed years post‑incorporation.

How should I demonstrate ISO 24734 compliance in the bid submission?

Provide documented test results showing A4/A3 print speeds for mono and color per ISO/IEC 24734, along with evidence of automatic duplexing and connectivity options. Include a performance table in the technical bid for quick evaluation.

When can an OEM's turnover criteria affect a bunch bid in Kerala?

In bunch bids, the OEM of the primary product with the highest bid value must meet the OEM turnover criterion; ensure separate audited turnover documentation for the OEM entity and the product family.

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