GEM

Abdul Nazeer Sab State Institute For Rural Development Mysore Karnataka procurement of Entry/Mid Level Desktop PCs, All-in-One, Laptops and MFM 2025

Bid Publish Date

28-Nov-2025, 5:12 pm

Bid End Date

08-Dec-2025, 6:00 pm

Progress

Issue28-Nov-2025, 5:12 pm
AwardPending
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Quantity

24

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Tender Overview

Abdul Nazeer Sab State Institute For Rural Development Mysore (Rural Development and Panchayat Raj Department, Karnataka) seeks procurement of Entry and Mid Level Desktop Computers, All-in-One PCs (V2), Laptops, and Multifunction Machines MFM (V2). The estimated value and EMD are not disclosed. The tender emphasizes supplier compliance with ISO 9001 and requires OEM authorization, GST registration, and GST clearance up to August 2025. The options clause allows a ±25% quantity variation at contract award and during the currency, with delivery time recalculated from the last delivery date. The scope involves government procurement for rural development initiatives in Karnataka, with a focus on hardware suitable for public sector use and institutional deployment. A key differentiator is mandatory documentation and certificates as per the buyer-added terms, including malicious code certification and stringent vendor credentials.

Technical Specifications & Requirements

  • Product categories: Entry/mid desktop computers, All-in-One PCs (V2), Notebook laptops (Q2), Multifunction Machines MFM (V2).
  • Standards / Certifications: ISO 9001 certified supplier or OEM; Malicious Code Certificate required; OEM authorization must be attached with seal and signature.
  • Documents: GST certificate, GSTR-3B Jan–Jun 2025, GST clearance up to Aug 2025, PAN Card, income tax returns, work completion certificates with value thresholds, and IT/audit proofs.
  • Special clauses: 25% quantity variation option; delivery period adjustments based on extended quantity; adherence to contractual rates.
  • Delivery & service: Delivery schedule in line with option clause; installation and service terms to be confirmed in contract.
  • Experience criteria: Prior government supply experience in Karnataka advisable; satisfactory work completion certificates for Govt Hospitals/Medical Colleges welcome.

Terms, Conditions & Eligibility

  • EMD / security: Not disclosed in data; bidders must comply with standard EMD requirements per tender terms.
  • Delivery timeline: Calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days; extended if needed under option clause.
  • Warranty / support: Not explicitly stated; ISO 9001 and OEM authorizations imply standard post-sale support expectations.
  • Documents: Permanent firm address, Authorized Dealer certificate from OEM, GST registration, GST3B, PAN, IT return, work completion certificates (50 Lakh/year in Govt Hospitals/Govt Medical Colleges Karnataka).

Key Specifications

  • Product categories include Entry/Mid Desktop Computers, All-in-One PCs (V2), Laptops, and Multifunction Machines MFM (V2)

  • ISO 9001 certification required (bidder or OEM)

  • Malicious Code Certificate to ensure no embedded malware

  • OEM authorization letter with company seal

  • GST registration and regular GST compliance documentation

  • Prior government supply experience in Karnataka preferred (50 Lakh/year work completion for 2022-25)

Terms & Conditions

  • 25% quantity variation allowed during contract and currency period

  • ISO 9001 certification required for bidder or OEM

  • Malicious code certification mandatory in bid submission

  • OEM authorization and GST compliance documents mandatory

  • Delivery timelines based on option clause with minimum 30 days

Important Clauses

Payment Terms

Not explicitly stated; bidders should assume standard government terms per tender and contract, with potential advance and milestone payments per delivery and acceptance.

Delivery Schedule

Delivery period recalculated upon exercising option clause; duration = (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

No explicit LD figure provided; contract will reflect standard LD terms for late delivery and performance shortfalls.

Bidder Eligibility

  • ISO 9001 certification (bidder or OEM)

  • Authorized OEM dealer with seal and signature

  • GST registration and GST compliance documentation

  • Experience in supplying computers/laptops to government entities in Karnataka

  • No embedded malicious code as per Malicious Code Certificate

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Required Documents

1

Permanent firm address with contact details on letterpad

2

Authorized dealer certificate from OEM (sealed and signed)

3

GST registration certificate and GSTR-3B for Jan-Jun 2025

4

GST clearance certificate up to Aug 2025

5

PAN Card

6

Income Tax return and Audit Report

7

Satisfactory work completion certificates for supply to Govt Hospitals/Govt Medical Colleges in Karnataka (FY 2022-23 to 2024-25) showing value of at least ₹50 Lakhs per year

8

Technical bid documents and Malicious Code Certificate

9

ISO 9001 certification (bidder or OEM)

Frequently Asked Questions

How to bid for Karnataka government computer tender in Mysore 2025

Bidders must meet ISO 9001 certification, provide OEM authorization, and submit GST registrations including GSTR-3B Jan-Jun 2025 and GST clearance up to Aug-2025. Include PAN, IT returns, and work completion certificates for Karnataka government projects. The tender allows 25% quantity variation and requires Malicious Code Certificate.

What documents are needed for OEM authorization in this tender

Submit an Authorized Dealer certificate from the original equipment manufacturer, sealed and signed on company letterhead. Include OEM contact details, model/brand lists, and confirmation of technical support for the offered desktops, laptops, All-in-One PCs, and MFMs.

What are the technical standards required for this procurement

bidders must provide ISO 9001 certification (bidder or OEM). A Malicious Code Certificate must be uploaded. Ensure GST compliance with January-June 2025 GSTR-3B and GST clearance up to August 2025. OEM authorization and installation/service capability are essential.

When is the delivery timeline governed under the option clause

Delivery time starts from the last date of the original delivery order. If quantity increases, the additional time equals (additional quantity ÷ original quantity) × original delivery period, with a minimum 30 days. The purchaser may extend this period up to the original delivery period.

What is required for work completion certificates in Karnataka

Provide certificates showing satisfactory completion of supply of Computers/Laptops to Govt Hospitals/Govt Medical Colleges in Karnataka for FY 2022-23, 2023-24, 2024-25, with annual value of at least ₹50 Lakhs; do not upload individual supply orders, only the completion certificate from the procuring organization.

What is the scope of products covered in this tender in Mysore

Supplies include Entry and Mid Level Desktop Computers, All-in-One PCs (V2), Entry/Mid Laptops, and Multifunction Machines MFM (V2). The scope targets public-sector deployments in Rural Development and Panchayat Raj domains within Karnataka, requiring robust hardware and vendor credentials.

Which payments terms are typical for this Karnataka procurement

Payment terms are not specified in the data; bidders should expect standard government terms, potentially milestone-based or post-delivery acceptance payments, subject to contract finalization and successful installation/completion checks.

How to verify ISO 9001 and Malicious Code compliance for this bid

Request ISO 9001 certificates for bidder or OEM and upload Malicious Code Certificate ensuring no embedded malware. Cross-verify with certification bodies and ensure certificate validity dates align with bid window; include OEM-authorized service capabilities and security attestations.

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