Indian Army Procurement Tender for Office Supplies and Misc Items in India 2026 – IS/Standard Compliance and Quantity Flex 25%

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and EMD documentation; ensure conformity with sample references and item categories. Follow the option clause for quantity adjustments and provide delivery timelines accordingly. Submit technical bid with product conformity and OEM authorizations if applicable.

Required documents include GST certificate, PAN card, experience certificates for similar items, financial statements, EMD or bank guarantee, technical bid demonstrating conformity to samples, and OEM authorizations for branded items if applicable. Ensure copies are valid and current.

The tender lists items such as uniball UB 157, 7-foot curtains, 05 m extension boards, multicolor highlighters, and Casio calculators. While explicit IS/standards are not listed, bidders should ensure standard quality, correct dimensions (e.g., curtain length 7 feet, towel size 25x50 inches), and sample conformity.

Quantity variation up to 25% of bid quantity is allowed at contracted rates. Extended delivery may apply during currency; delivery time extends according to the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

If pre-dispatch inspection is chosen, the reference sample from an accepted lot is sent to each consignee. The reference sample is treated as part of the supplied quantity, and the cost is borne by the buyer, not the supplier.

The tender data does not specify exact payment terms. Suppliers should rely on standard government contract terms with milestones aligned to delivery and inspection. Verify payment terms in the final contract and submit necessary banking details with the bid.

During inspection, reference samples must match the lot received. The reference sample is identified/sealed and must be sent to each consignee for comparison. Ensure your lot meets the reference sample specifications and maintain clear documentation for inspection.

If branded items are included, provide OEM authorization or dealer certifications confirming the supplier’s rights to supply the items. Include current authorization letters and product lineage to demonstrate authenticity and warranty coverage.