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State Disaster Management Authority Assam Scanner (V3) Tender 2025 Assam - Q2 Category with 25% Quantity Flexibility and On-Site Support

Bid Publish Date

29-Nov-2025, 12:10 pm

Bid End Date

09-Dec-2025, 1:00 pm

Location

KAMRUP , ASSAM

Progress

Issue29-Nov-2025, 12:10 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Scanner (V3) procurement by State Disaster Management Authority Assam with 25% quantity variation
  • • Mandatory in-state service presence or 30-day establishment requirement post-award
  • • Dedicated toll-free service line and escalation matrix for post-sales support
  • • Imported goods must have Indian registered OEM/authorized seller for after-sales service
  • • Bid price must cover supply, installation, testing and commissioning

Categories 1

SCANNER

Tender Overview

The State Disaster Management Authority Assam invites bids for a Scanner (V3) (Q2) under the Revenue & Disaster Management Department Assam. The tender scope emphasizes Supply, Installation, Testing and Commissioning of the scanner. The award includes potential quantity adjustments up to 25% of bid quantity during contract and extended periods, with delivery timelines based on the last order date. The tender envisions a comprehensive procurement with emphasis on post-sale service and local presence, aligning with Assam’s disaster management readiness. A unique facet is the option to scale orders while maintaining contracted rates, highlighting flexibility in fulfilling surge needs.

Technical Specifications & Requirements

  • Product category: Scanner (V3)
  • Item count: No BOQ items listed; scope points to scanner supply and integration
  • Compliance expectations: On-site/Carry-in warranty considerations and required Functional Service Centre in the state of each consignee location or establishment within 30 days of award
  • Service features: Dedicated/toll-free service number and a formal Escalation Matrix for service support
  • OEM/import notes: If imported, the OEM or Authorized Seller must have a registered office in India for after-sales service
  • Claimed terms emphasize supply, installation, testing and commissioning, with price including all components
  • No explicit technical specs or model numbers provided in data

Terms, Conditions & Eligibility

  • Quantity flexibility: Purchaser may increase/decrease quantity up to 25% of bid/contracted quantity
  • Delivery: Delivery period linked to the last date of original delivery order; extended periods adjust time proportionally with a minimum of 30 days; extension allowed up to original delivery period
  • Service obligations: Functional service centre in-state required; 30-day establishment window if not present; payment contingent on documentary evidence of centre
  • Support channels: Dedicated/toll-free service number and an escalation matrix must be provided
  • Warranty/after-sales: On-site warranty conditions or carry-in with service commitments; OEM affiliation required for imported goods
  • Payment terms and penalties: Not detailed in data; vendors must align with purchaser terms and contract clauses

Key Specifications

  • Product: Scanner (V3)

  • Quantity: Not specified; scope includes supply, installation, testing and commissioning

  • EMD/Estimated value: Not disclosed

  • Experience: Prior experience in scanner procurement or related equipment recommended

  • Quality/Compliance: On-site or carry-in warranty; Indian service support for imported goods

Terms & Conditions

  • Quantity adjustments up to 25% during contract and currency extensions

  • Requirement for a functional service centre in Assam or establishment within 30 days

  • Dedicated toll-free service number and escalation matrix must be provided

Important Clauses

Payment Terms

Payment terms will be governed by purchaser's contract; documentary evidence of service centre required before payment release

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended delivery time proportional to quantity variation with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidder to comply with standard contractual penalties if applicable

Bidder Eligibility

  • Demonstrated capability to supply, install, test and commission scanners

  • Ability to establish or maintain a state-based service centre within 30 days of award

  • Compliance with provincial service and support requirements (toll-free number, escalation matrix)

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates for similar scanner supply projects

4

Financial statements showing turnover

5

EMD/Security deposit documents (as applicable per tender terms)

6

Technical compliance certificates or OEM authorizations

7

Proof of service centre in-state or plan to establish within 30 days of award

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the scanner tender in Assam 2025?

Bidders must submit GST, PAN, experience certificates, financials, and EMD with the bid. Ensure OEM authorization if importing, and provide a plan for a state service centre within 30 days of award. Include a detailed approach for supply, installation, testing and commissioning of the Scanner (V3).

What documents are required for the SDA Assam scanner tender submission?

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD documents, OEM authorization if applicable, and evidence of functional service centre in Assam or a plan to establish within 30 days of award.

What are the delivery terms for quantity variation in this tender?

The purchaser may increase/decrease quantity up to 25% of bid/contracted quantity. Delivery time adjusts from the last date of the original order with a minimum extension of 30 days; extended periods may reuse the original delivery window.

What service support is required for imported scanner equipment in Assam?

Imported scanners require an OEM or authorized seller with a registered office in India to provide after-sales service. A certificate confirming this must be submitted at bid submission, along with the standard service centre provisions in Assam.

What is required to establish a state service centre in Assam within 30 days?

The bidder must demonstrate a concrete plan and resources to establish a service centre in Assam or submit proof of existing operations. Payment will be released only after documentary evidence of a functional centre is provided.

What are the key evaluation criteria for this scanner procurement in Assam?

Key criteria include the ability to supply, install, test and commission the Scanner (V3); compliance with service center requirements; provision of toll-free support and escalation matrix; OEM authorization for imported items; and cost competitiveness within 25% quantity flex.

What are the warranty expectations for the Scanner (V3) tender in Assam?

Warranty terms are not fully specified; bidders should expect on-site or carry-in warranty with post-sales support obligations. Ensure readiness to provide service through a dedicated center or established network in Assam, with clear escalation and response times.

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