GEM

Indian Air Force Scanner (V3) Q2 Procurement 2025 – IS/IS0 standards and 1-year OEM warranty

Bid Publish Date

18-Nov-2025, 8:59 am

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue18-Nov-2025, 8:59 am
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for a Scanner (V3) (Q2) procurement. The contract scope covers Supply, Installation, Testing, Commissioning (S&T + Training) of the scanners, with training for operators and provision of any statutory clearances if required. The bid includes the possibility to adjust quantities by up to 50% during and after contract award, with delivery timelines anchored to the original delivery period and extended time formula. A key differentiator is the need for an Acceptance Certificate and OEM warranty documentation to be submitted at delivery. The tender emphasizes a complete supply chain: installation, commissioning, and after-sales support within India. This opportunity requires bidders to align with the purchaser’s option clause and ensure readiness for post-award quantity fluctuations. The procurement location and precise site details are not disclosed in the available data, but the contract clearly targets scanners of the specified category and requires robust service capabilities.

Technical Specifications & Requirements

  • The tender is categorized as Scanner (V3) (Q2); no explicit technical specs are listed in the provided data.
  • Required deliverables include Supply, Installation, Testing, Commissioning of the goods and operator training.
  • Key compliance elements include uploading required certificates to avoid bid rejection and providing OEM warranty certificates at delivery.
  • Warranty term is 1 year from final acceptance or after installation/commissioning, whichever is applicable, with on-site warranty enforcement.
  • Service capability must include a well-established India-based installation, commissioning, training, and maintenance service network with visible regional centers.
  • The ATC clauses mandate acceptance certificate references to the bid number and strict adherence to buyer terms.

Terms, Conditions & Eligibility

  • Delivery time: Countdown begins after the last original delivery order; additional delivery time formula applies with a minimum of 30 days.
  • Order quantity can be increased by up to 50% during contract currency at contracted rates.
  • Scope of supply includes all cost components: supply, installation, testing, commissioning, and operator training, plus any required statutory clearances.
  • Warranty: 1 year; OEM warranty certificates must accompany delivery. Service centers must be established in India with traceable locations near consignee sites.
  • Bid submission requires acceptance certificate referencing terms and conditions; non-compliance leads to rejection.

Terms & Conditions

  • Key Term 1: Quantity adjustment up to 50% during contract

  • Key Term 2: 1-year OEM warranty with certificates

  • Key Term 3: Comprehensive S&T plus operator training and statutory clearances

Important Clauses

Payment Terms

Not specified in data

Delivery Schedule

Delivery starts from last date of original delivery order; extended time formula applies with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data

Bidder Eligibility

  • Eligibility criterion 1: Must supply Scanner (V3) equipment under government procurement

  • Eligibility criterion 2: Demonstrated ability to perform S&T, installation, and training within India

  • Eligibility criterion 3: OEM warranty and service network in India; acceptance certificate compliance

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Historical Data

Required Documents

1

Experience Criteria

2

Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

3

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in the Scanner V3 tender in India 2025?

To participate, bidders must confirm acceptance of terms, provide OEM authorization, and submit required certificates (GST, PAN, experience). The scope includes supply, installation, testing, commissioning, and operator training with a 1 year OEM warranty. Ensure readiness for quantity adjustments up to 50% and accurate delivery timelines.

What documents are required for the IA F Scanner bid in India?

Essential documents include GST registration, PAN card, company experience certificates in similar scanners, financial statements, EMD (if applicable), OEM authorization letters, and technical compliance certificates. Ensure OEM warranty certificates are ready for delivery, as demanded in the ATC clauses.

What are the key delivery terms for the IAF Scanner contract?

Delivery starts after the last original delivery order; if the buyer exercises the option clause, extended time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The supplier must complete supply, installation, and training per scope.

What certifications are required for the Scanner V3 procurement?

Bidders must upload required certificates; OEM warranties must be provided at delivery. While specific standards aren’t listed, ensure compliance with any ISI/ISO standards typically relevant to advanced scanners and confirm with the procurement officer prior to bid submission.

What is the warranty requirement for the Scanner V3

The warranty period is 1 year from final acceptance or after installation/completion, with OEM warranty certificates required at delivery. Sellers must guarantee fault rectification during the warranty period and maintain service centers in India for post-sale support.

How does quantity fluctuation affect payment and delivery?

Quantity may increase by up to 50% during contract at contracted rates. Delivery timelines adjust according to the option clause, with the minimum extension of 30 days, ensuring suppliers plan manufacturing and logistics accordingly.

What is the scope of supply for the Scanner V3 contract?

Scope includes Supply, Installation, Testing, Commissioning, and training of operators, plus any required statutory clearances. Include all cost components in the bid price, and ensure post-delivery acceptance documents are prepared for final clearance.

What is the acceptance process for the Scanner bid?

An Acceptance Certificate referencing bid terms must be provided by the bidder. The certificate confirms compliance with all terms, scopes, and delivery milestones and enables final payment and warranty activation after successful acceptance.

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