Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Particip
Banaskantha District Panchayat
BANASKANTHA, GUJARAT
Posted:
13 February 2026
Closed:
23 February 2026
GEM
GEM
Gujarat Sports Youth And Cultural Activities Department Event Management Tender Banaskantha 2026 - 4 Day Seminar & Exhibition Service
Bid Publish Date
16-Jun-2026, 6:44 pm
Bid End Date
29-Jun-2026, 7:00 pm
EMD
₹27,750
Value
₹9,25,000
Location
Progress
Issue16-Jun-2026, 6:44 pm
AwardPending
Quantity
10
Bid Type
Two Packet Bid
Key Highlights
- • Location-specific tender in Banaskantha, Gujarat for state department event management
- • Estimated contract value ₹9,25,000 with EMD ₹27,750
- • 25% contract quantity/duration flexiblity under ATC; post-award scope adjustments allowed
- • No BOQ items available; emphasizes service delivery flexibility and end-to-end event management
- • 4-day event with potential for extended duration under revised terms
Tender Overview
The tender invites a service provider to manage a 4-day event under the Gujarat Sports Youth And Cultural Activities Department, located in Banaskantha, Gujarat. Estimated value: ₹9,25,000 with an EMD of ₹27,750. Scope covers participation arrangements and on-premise event management for seminars, exhibitions, or related activities. No BOQ items are listed, indicating a potentially flexible service scope. The buyer reserves a 25% adjustment in quantity or duration, applicable to lumpsum contracts with mutual consent. This tender targets professional event management firms able to deliver end-to-end planning, coordination, and on-site execution.
Technical Specifications & Requirements
- Product/Service: Event management services for a multi-day program (seminar/exhibition) under state department governance.
- Duration: 4 days with possible scope expansion up to 25% per ATC terms.
- Location: Banaskantha, Gujarat 385001; on-site logistics, participant coordination, and venue management anticipated.
- Deliverables: End-to-end event support including registration, stage/backdrop, audio-visuals, guest liaison, and material handling; no BOQ available to itemize units.
- Financials: Estimated value ₹9,25,000; EMD ₹27,750; payment terms to be defined in the contract.
- Compliance: Standard tender ATC terms apply; bidders should be prepared for scope adjustments post-award.
Terms, Conditions & Eligibility
- EMD: ₹27,750; submit as per online tender norms.
- Quantity/Duration: Buyer may increase contract quantity or duration by up to 25%.
- Delivery/Performance: 4-day event; potential additional days or scope via ATC with consent.
- Payment Terms: To be defined in final contract; ensure timely invoicing post-delivery.
- Documentation: Prepare standard bid documents, proof of identity, GST/PAN, company credentials, and prior event management references.
- Penalties/Warranty: Not specified; ensure robust service-level expectations are clarified during contract finalization.
Key Specifications
-
Event management services for seminars/exhibitions
-
4-day delivery with possible 25% expansion
-
No itemized BOQ; focus on on-site coordination and logistics
-
Location-based delivery in Banaskantha, Gujarat
-
Compliance with standard ATC terms and contract amendments
Terms & Conditions
-
EMD of ₹27,750 must be submitted with bid
-
Contract quantity/duration may be increased by up to 25%
-
Delivery scope covers 4 days with potential post-award modifications
-
Payment terms to be finalized in the contract
Important Clauses
Payment Terms
Payment terms will be defined in the final contract; ensure invoicing after on-site performance
Delivery Schedule
Initial 4-day event window; post-award adjustments allowed up to 25% with consent
Penalties/Liquidated Damages
Not specified in data; bidders should seek SLAs and LD provisions in the offer
Bidder Eligibility
-
Experience in managing government or public-sector event programs
-
Demonstrated capability for 4-day event planning and on-site execution
-
Financial capacity to undertake a ₹9,25,000 contract with EMD submitted
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Participation arrangements; Service provider premise; 4 DAYS
Authority Records
SPORTS, YOUTH AND CULTURAL ACTIVITIES DEPARTMENT
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Documents 4
GeM-Bidding-9477560.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates from prior event management engagements
4
Financial statements or turnover proof
5
EMD submission receipt as per portal guidelines
6
Technical bid documents and company profile
7
OEM authorizations or partnerships if applicable
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Banaskantha event management tender in Gujarat 2026
Bidders should submit the standard bid pack including GST, PAN, company profile, and prior event management references. The EMD is ₹27,750. Expect a 4-day event with possible 25% scope adjustment post-award. Ensure on-site logistics, registration, and AV coordination capabilities align with department expectations.
What documents are required for Gujarat event management bid 2026
Required documents include GST registration, PAN, experience certificates from similar events, financial statements, EMD submission proof, technical bid documents, and any OEM authorizations. Prepare a robust company profile and references for public-sector event experience.
What are the delivery requirements for the Banaskantha event contract
Delivery requires full end-to-end event management for a 4-day program in Banaskantha, with potential expansion up to 25% per ATC terms. On-site logistics, participant coordination, registration, stage setup, AV, and material handling should be included in the scope.
What is the EMD amount for the Gujarat event tender 2026
The Earnest Money Deposit is ₹27,750. Submit via the portal as part of the bid package. This amount demonstrates bidder seriousness and supports eligibility for the 4-day event management contract.
What standards or certifications are required for this event bid
While no specific standards are listed, bidders should align with general government procurement norms, have prior public-sector event experience, and provide credible references. Prepare to discuss SLAs and potential LD provisions during contract finalization.
When is the delivery window for the Banaskantha event management tender
The initial window is a 4-day event. The contract may allow up to 25% scope increase post-award with consent. Final delivery dates will be specified in the contract and project plan after bid award.
What payment terms typically apply to Gujarat event contracts
Payment terms are not fixed in the data and will be defined in the final contract. Bidders should expect milestone-based invoicing tied to service delivery, with clear SLAs and acceptance criteria for each phase.
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Documents 4
GeM-Bidding-9477560.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS