GEM

North Eastern Hill University NEHU Shillong Furniture Tender Chairs Without Wheels & Modular Tables PAC Only 2025

Bid Publish Date

27-Nov-2025, 11:58 am

Bid End Date

10-Dec-2025, 12:00 pm

Location

WEST GARO HILLS , MEGHALAYA

Progress

Issue27-Nov-2025, 11:58 am
AwardPending
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Quantity

32

Category

Chair (Without Wheels) for General Purpose

Bid Type

Two Packet Bid

Categories 1

CENTRE TABLE

Tender Overview

Organization: North Eastern Hill University (nehu) Shillong, Department of Higher Education. Product scope includes Chair (Without Wheels) for General Purpose (Q2) PAC Only, Modular Table / Meeting Table / Centre Table (V2) PAC Only, and Modular Extendable Conference Table (V2) PAC Only. The tender defines supplier responsibilities under an option clause allowing quantity variation up to 25% during placement and within the contract period, at contracted rates. The bidding terms emphasize OEM/Authorized Seller presence in India for after-sales support and demand a functional service centre in the state of each consignee. The procurement originates from a government education department, targeting standardized furniture suitable for academic settings. Unique aspects include PAC Only fulfillment and a requirement to establish service infrastructure within 30 days of award if not already in place.

Technical Specifications & Requirements

  • Product categories: Chair (Without Wheels); Modular Table / Meeting Table / Centre Table (V2); Modular Extendable Conference Table (V2)
  • Warranty/Service: Service Centre availability in each consignee state; on-site vs carry-in warranty conditions; establishment of service centre within 30 days of award if absent; payment contingent on documentary evidence of a Functional Service Centre
  • OEM/Support: Imported products must have an OEM registered office in India for post-sales service; authorized seller evidence required
  • Delivery & Flexibility: Option clause to adjust quantity within 25% and delivery time calculations based on original delivery period, with a minimum of 30 days
  • Compliance: Terms specify the need for functional service centers and post-award capability to support PAC Only furniture delivery and installation; no explicit technical standards listed beyond service-readiness

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and extended period at contracted rates; delivery period adjusts accordingly
  • OEM/India Presence: Imported items require OEM or Authorized Seller with registered Indian office for after-sales support
  • Service Centre: Bidder/OEM must have a functional service centre in the state of each consignee location; if not present, establish within 30 days of award; payment release conditioned on service centre evidence
  • Documentation for Bid: Compliance with supplier terms includes establishing service infrastructure and providing documentary proof of service capability
  • Delivery Schedule: Delivery timeline tied to order dates and option clause; extended deliveries may commence after original delivery period

Key Specifications

  • Product category: Chair (Without Wheels)

  • Product category: Modular Table / Meeting Table / Centre Table (V2)

  • Product category: Modular Extendable Conference Table (V2)

  • Delivery terms: 25% quantity variation allowed; minimum 30 days additional delivery time

  • Service: Functional Service Centre in each consignee state; establishment within 30 days if absent

Terms & Conditions

  • Option clause allows +/- 25% quantity variation at contracted rates

  • OEM/Authorized Seller must have Indian office for after-sales service

  • Functional service centres required; establishment within 30 days post-award

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of a Functional Service Centre and adherence to delivery terms; any expansion of scope follows contracted rates per option clause

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended delivery time = (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Terms specify delivery time extensions and possible penalties may apply if service infrastructure is not established within 30 days (as per vendor terms)

Bidder Eligibility

  • Proven experience in furniture supply to educational institutions

  • Valid GST registration and PAN card

  • Demonstrated capability to establish/maintain service centres in the states of consignee locations

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for furniture supply (academic/education sector preferred)

4

Financial Statements (latest audited if available)

5

EMD/Security Deposit documents (as applicable under terms)

6

Technical Bid/Compliance Certificates (furniture category)

7

OEM Authorization / Authorized Seller certificate (for imported items)

8

Evidence of Functional Service Centre (or plan to establish within 30 days of award)

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for NEHU Shillong furniture tender 2025?

Bidders should prepare GST registration, PAN, experience certificates for educational furniture, financial statements, and EMD documents. Ensure OEM authorization if importing and provide evidence of a functional service centre or a plan to establish one within 30 days of award. Follow the PAC Only delivery terms and 25% quantity option clause.

What documents are required for NEHU chairs and tables bid 2025?

Required documents include GST certificate, PAN, experience certificates for academic furniture, latest financial statements, EMD documentation, OEM authorization for imported items, and technical bid documents demonstrating service capability and regional service centres in the consignee states.

What are the key delivery terms for NEHU PAC furniture tender?

Delivery terms allow a 25% quantity variation at contracted rates. Delivery time is calculated from the last date of the original delivery order, with extended time formula (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.

What eligibility criteria ensure NEHU furniture bid success 2025?

Eligibility requires proven educational furniture supply experience, valid GST/PAN, financial stability evidence, and OEM authorization for imported items. A functional service centre in each consignee state is mandatory, or a plan to establish within 30 days post-award.

What standards and service requirements accompany the NEHU PAC furniture contract?

The tender emphasizes post-sales service via OEM/Authorized Seller with Indian office. Functional service centres are required; payment is contingent on evidencing service capability. No specific IS/ISO standard is listed, but service readiness is mandatory.

How to prepare for service centre establishment for NEHU furniture bid?

If no service centre exists, bidders must establish one within 30 days of award and submit documentary proof. Ensure contact points, spare parts availability, and trained personnel for chairs and modular tables under PAC requirements.

What is PAC Only in NEHU furniture procurement 2025?

PAC Only indicates the procurement is restricted to government-approved buyers or inspection and acceptance based on pre-defined PAC criteria. Bidders must ensure compliance with PAC-specific terms for the three furniture categories listed.

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