North East Frontier Railway Security Equipment Tender 2025 ISO 9001 RITES Inspection NEFR Procurement

Tender Overview

The North East Frontier Railway (Organization) invites bids for the supply of security equipment under the NEFR procurement program. The bid requires an **EMD of ₹99,000 payable via Account Payee DD in favor of PFA/N.F.RAILWAY, SBI, MALIGAON, with scanned proof at bid upload and hardcopy within 5 days of bid end. An ISO 9001 certification is mandatory for the bidder or OEM, and a Material Test Certificate must accompany the supply for acceptance. Inspection is conducted by pre-dispatch inspection at seller premises (RITES as a nominated agency) or post-receipt inspection at the consignee site. The option clause allows quantity variation up to ±25%, with delivery timelines recalculated from the last delivery date. GST is to be calculated by bidders; reimbursement aligns with actuals or lower quoted rate, subject to cap. This tender emphasizes compliance with quality certification, in-house manufacturing/authorization, and rigorous post-delivery testing. Unique aspects include mandatory ISO 9001 certification, mandatory Material Test Certificates, and pre-dispatch inspection by RITES.

Technical Specifications & Requirements

• EMD amount: ₹99,000 via Demand Draft to SBI, MALIGAON, with hardcopy delivery within 5 days of bid end date.
• Inspection: Pre-dispatch at seller premises via RITES; post-receipt at consignee site optional.
• Certifications: ISO 9001 certification required for bidder or OEM; Material Test Certificate to accompany supply.
• Documentation: Upload required certificates, OEM authorizations, and related documents; failure leads to rejection.
• GST: Bidders responsible for applicable GST; reimbursement as per actuals or lower quoted rate.
• Delivery & quantity: Option to increase/decrease quantity by up to 25%; delivery period extended proportionally with minimum 30 days.
• Acceptance criteria: Lab test results from Buyer’s lab determine acceptance.
• Inspection agency: RITES appointed; ATC may specify pre-dispatch/ post-receipt checks.

Terms, Conditions & Eligibility

• EMD: ₹99,000 via DD payable at SBI Maligaon; hardcopy must reach within 5 days post bid end.
• ISO 9001: Bidder or offered OEM must hold ISO 9001 certification.
• Material Test Certificate: Must be provided with supply and subjected to Buyer lab testing.
• GST: Bidder to determine applicable GST; reimbursement cap follows actuals or lower quoted rate.
• Inspection: Pre-dispatch inspection by RITES; post-receipt inspection at consignee site as applicable.
• Authorization: OEM authorization required for authorized distributors; include full details in bid.
• Delivery flexibility: Quantity variation up to 25% and extended delivery within proportionate timelines; min 30 days.
• Documentation: Ensure all certificates and documents specified in ATC & Corrigendum are uploaded.