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Office Of DG (NS&M) RFID System with Integrated Library Management Software Tender Kanpur 2026

Bid Publish Date

24-Jun-2026, 9:29 am

Bid End Date

15-Jul-2026, 2:00 pm

EMD

₹1,81,604

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Progress

Issue24-Jun-2026, 9:29 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

RFID TAG SOFTWARE

Tender Overview

The opportunity is issued by the Office Of Dg ( Ns & M) for the Department Of Defence Research & Development to procure an RFID System with Integrated Library Management Software. The estimated value is not disclosed; EMD is ₹181,604. Delivery and installation are to occur at the DMSRDE campus, Kanpur, with training for 3 personnel over 7 days at the same site. The scope includes OEM-led installation and potential future quantity adjustments up to 25%. This procurement emphasizes on-board training and on-site deployment by an OEM-certified resource, with GST-compliant invoicing via the GeM portal.

Technical Specifications & Requirements

  • Product: RFID System with Integrated Library Management Software (category: RFID + library software integration)
  • Location: DMSRDE, The Director, G.T. Road, Kanpur 208013
  • Training: 3 employees, on-site at DMSRDE, duration 7 days
  • Installation/Commissioning: to be carried out by OEM / OEM-certified resource or OEM-authorised reseller
  • Delivery terms: option to increase quantity up to 25% of bid quantity at contracted rates; delivery period calculation mechanism included with minimum 30 days
  • EMD/Payment: EMD ₹181,604; GST invoice upload required on GeM; DD/FD acceptable as EMD per terms
  • Documentation: ensure hardcopy delivery within 5 days of bid end/opening; GST portal verification required
  • Training location: Kanpur, GST compliance and invoicing through GeM
  • Compliance: no explicit product specs; emphasis on vendor capability, installation readiness, and training

Terms, Conditions & Eligibility

  • EMD: ₹181,604; options to submit via Account Payee DD in favour of The Director DMSRDE Kanpur or Fixed Deposit Receipt; submit proof with bid
  • Delivery: on-site installation at DMSRDE, Kanpur; extended delivery period applies per option clause
  • Training: provided to 3 personnel for 7 days at the Kanpur unit
  • OEM/Reseller: installation and commissioning must be performed by OEM-certified personnel or OEM-authorised reseller; non-compliance risks rejection
  • GST compliance: upload scanned GST invoice and GST portal payment screenshot; GST must reflect on GeM invoice
  • Bidder status: no liquidation or similar proceedings; provide undertaking accordingly
  • Sub-contracting: not allowed without buyer consent; full liability remains with seller
  • Documentation: submit all required bid documents; hard copies to be delivered within 5 days of bid end/opening date

Key Specifications

  • Product: RFID System with Integrated Library Management Software

  • Quantity: Not specified (up to 25% quantity variation permitted)

  • Estimated value: Not disclosed; EMD ₹181,604

  • Delivery location: DMSRDE Kanpur, 208013

  • Training: 3 personnel, 7 days, on-site at Kanpur

  • Installation: OEM-certified resource or OEM-authorised reseller

  • Payment/invoice: GST-compliant invoice submission on GeM; DD/FD acceptable EMD

  • Delivery period: as per option clause; minimum 30 days when calculating extended time

Terms & Conditions

  • EMD of ₹181,604 must accompany bid; payment via DD/FD or online as applicable

  • Delivery and installation by OEM-certified personnel at DMSRDE Kanpur

  • Quantity may increase up to 25% during contract at contracted rates

Important Clauses

Payment Terms

GST-compliant invoicing on GeM; EMD via DD/FD acceptable; hard copies to be delivered within 5 days of bid end date

Delivery Schedule

Delivery period governed by option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; adherence to delivery and installation timelines implied; non-performance risks to bidder

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • Experience in OEM-led RFID/library management installations

  • Financial stability evidenced by supporting documents

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

RFID System with Integrated Library Management Software

Authority Records

MINISTRY OF DEFENCEDEFENCE RESEARCH & DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9458676.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Tender Notice for RFID System in GANDHINAGAR, GUJARAT

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Posted: 30 August 2022
Closed: 27 September 2022
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Government Tender Published for RFID Library Automation in ERNAKULAM, KERALA

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ERNAKULAM, KERALA

Posted: 10 September 2025
Closed: 30 September 2025
EPROCURE

RFID System for the Central Library.

All India Institute Of Medical Sciences (aiims)

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Posted: 11 July 2025
Closed: 17 September 2025
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Tender Notice for Supply, Installation and Commissioning of RFID based Library System in BANDIPORA, JAMMU AND KASHMIR

N/A

BANDIPORA, JAMMU AND KASHMIR

Posted: 2 March 2021
Closed: 9 March 2021
EPROCURE

Tender Notice for RFID in SRINAGAR, JAMMU AND KASHMIR

N/A

SRINAGAR, JAMMU AND KASHMIR

Posted: 18 February 2021
Closed: 27 February 2021
EPROCURE

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (OEM/Authorized reseller installation experience)

4

Financial statements and EMD proof (DD/FD) as applicable

5

Technical bid documents showing OEM authorization

6

GST invoice copy (scanned) and GST portal payment screenshot

7

Original EMD submission copy or DD/FD proof

8

OEM authorization letter (if bidding through reseller)

Frequently Asked Questions

How to bid for RFID library system tender in Kanpur 2026?

Bidders must register on GeM, submit EMD ₹181,604, GST-compliant invoice, and provide OEM authorization. On-site installation must be performed by OEM-certified personnel. Include training plan for 3 staff over 7 days at DMSRDE Kanpur and ensure delivery within the option-clause timeline.

What documents are required for RFID library system tender in Kanpur?

Required documents include GST registration, PAN, OEM authorization, experience certificates for RFID/library deployments, financial statements, EMD proof (DD/FD or online), technical bid, and GST invoice proof with GST portal payment screenshot.

What are the delivery terms for the RFID system tender in Kanpur?

Delivery must be at DMSRDE, Kanpur. The option clause allows up to 25% quantity variation at contracted rates. Minimum 30 days additional time applies if extended delivery is triggered; original delivery period governs calculation.

Which entity must perform installation for the RFID system tender?

Installation and commissioning must be executed by the OEM or an OEM-certified resource, or an OEM-authorised reseller, ensuring proper integration with the library management software.

What is the training requirement for RFID tender in Kanpur?

Training for 3 employees is required, lasting 7 days, conducted on-site at DMSRDE, Kanpur 208013. Include detailed training agenda and accreditation of trainers.

What are the GST-related submission requirements for this tender?

Submit a scanned GST invoice and a GST portal payment screenshot with the bid. Ensure GST appears correctly on the GeM invoice and all tax details align with the supplier's GST registration.

What are the key eligibility criteria for bidders in this Kanpur RFID bid?

Bidders must avoid liquidation or bankruptcy, demonstrate OEM installation capability, provide financial stability documents, and supply evidence of prior RFID/library deployment experience, along with compliance to GeM submission norms.

How to handle price variation under the option clause for this tender?

If quantity increases by up to 25%, prices must remain at the contracted rate. Delivery timelines extend proportionally based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30-day extension.

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