GEM

Hpcl Rajasthan Refinery Limited RFID & QR Code Scanning Equipment Tender Barmer Rajasthan 2026

Q: When is the delivery timeline and option clause for this Barmer bid

Option clause allows up to **25%** quantity variation during contracting and currency; delivery period adjusts based on original and extended timelines with minimum 30 days added if applicable; exact dates to be defined in the purchase order.

Q: What does the 10 spare rolls inclusion imply for bidders

The QR/barcode printer must come with **10 spare rolls**; ensure compatibility with installed printer model and barcode standards. Include spare-roll provisioning in the BOM and verify rolling stock delivery with the main equipment package.

Bid Publish Date

15-Jun-2026, 5:48 pm

Bid End Date

25-Jun-2026, 6:00 pm

Location

BARMER , RAJASTHAN

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Progress

Issue15-Jun-2026, 5:48 pm

AwardPending

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Quantity

100009

Key Highlights

• Vendor must comply with option clause allowing 25% quantity variation during contract
• Integrated solution covering handheld RFID/QR terminals, QR printer cum RFID encoder, RFID labels for different surfaces, switches, cables, connectors
• SAP integration and warehouse staff training included in scope
• 10 spare barcode rolls included with QR/barcode printer
• GST guidance provided; actual GST payable as per bidder’s assessment and applicable rates
• ATC documents govern scope of work, BQC and terms; upload of mandatory certificates required

Tender Overview

Hpcl Rajasthan Refinery Limited invites bids for the procurement and installation of an integrated RFID/QR scanning solution. The scope includes handheld terminals for RFID/QR code scanning, a QR code printer cum RFID encoder, RFID labels for metallic and non-metallic surfaces, switches, cables and connectors, plus installation, commissioning, configuration and SAP integration, training warehouse staff, RFID tag printing/encoding/mapping/pasting/data-entry, and a QR code/barcode printer with 10 spare rolls. Location: Barmer, Rajasthan (344001). The package comprises multiple components under one integrated deployment, with scope extending to software/hardware integration and on-site training. An option clause allows quantity variation up to 25% and corresponding delivery adjustments. No explicit estimated value or EMD amount is disclosed, but the turnkey nature implies a sizable deployment across warehouse operations. Vendors should review the ATC for scope and BQC.

Technical Specifications & Requirements

Product/Service Names: Handheld RFID/QR scanning terminals; QR printer cum RFID encoder; RFID tags for metallic and non-metallic surfaces; network switches, cables, connectors; installation, commissioning, SAP integration; RFID tag printing/mapping/pasting; QR/barcode printer with 10 spare rolls.
Scope: Supply, installation, configuration, testing, SAP integration, and staff training at warehouse.
Installation/Integration: On-site deployment with SAP module integration and user training.
Documentation/Certification: GST compliance guidance provided; no specific device standards listed in tender data.
Delivery/Timeline: Not explicitly stated; option clause permits up to 25% quantity variation during contract.
Quality/Packaging: 10 spare rolls included for barcode printer; material compatibility with metallic and non-metallic RFID tags.

Terms, Conditions & Eligibility

EMD/Value: Not specified in tender data; bidders should verify via ATC/ATC document.
Delivery Terms: Quantity adjustments allowed up to 25%; delivery period calculations tied to original and extended orders.
GST/Tax: GST applicability to be determined by bidder; reimbursement as per actuals or applicable rates, whichever is lower.
Submission Documents: Required PAN card, GSTIN, cancelled cheque, EFT mandate; vendor code creation and relevant certificates per ATC.
Eligibility: Compliance with ATC scope for RFID/QR hardware and SAP integration; bidder must upload all certificates/documents requested in tender/ATC.
Warranty/Penalties: Not specified in available data; check ATC for warranty and LD terms.

Key Specifications

Handheld RFID/QR scanning terminals
QR code printer cum RFID encoder
RFID labels for metallic surfaces
RFID labels for non-metallic surfaces
Switches, cables, and connectors for installation
Installation, commissioning, configuration, SAP integration
Training for warehouse staff
RFID tag printing/encoding/mapping/pasting/registration/data-entry
QR code and barcode printer with 10 spare rolls

Terms & Conditions

Option clause permits 25% quantity variation during contract and extended delivery periods
GST payable per bidder’s assessment; GST reimbursement as actuals or applicable rate
Mandatory documents for Bidder Code Creation include PAN, GSTIN, cancelled cheque, EFT mandate
ATC/BOQ governs scope, BQC, and eligibility; bidders must upload all required certificates

Important Clauses

Payment Terms

GST to be reimbursed as actuals or applicable rate; payment terms aligned with ATC

Delivery Schedule

Delivery quantity adjustments allowed up to 25%; timing linked to original delivery period with extended period rules

Penalties/Liquidated Damages

LD terms not specified in available data; refer to ATC for detailed penalties

Bidder Eligibility

RFID/QR hardware supply and SAP integration experience
Ability to deliver on-site installation and staff training in Barmer, Rajasthan
Compliance with GST, PAN, and EFT mandate submission as part of vendor code creation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Yes

Item Category

Supply and Installation of Handheld terminal for scanning RFID and QR code , Supply and Installation of QR Code printer cum RFID encoder , Supply of RFID Label or Tags for metallic and non metallic surfaces , Supply and installation of switches and cable and connectors , Installation, Commissioning, configuration and Integration with SAP of the hardware and Software and Training to warehouse staff , RFID Tag printing, encoding, mapping, tagging, pasting, registration and data-entry , QR Code and Barcode printer along with 10 spare rolls

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 6

GeM-Bidding-9471474.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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