GEM

Northern Coalfields Limited All-in-One PC & UPS Tender India 2025 – IS/GBS Equipment Procurement with 25% Quantity Flexibility

Bid Publish Date

24-Nov-2025, 7:26 pm

Bid End Date

04-Dec-2025, 8:00 pm

EMD

₹73,700

Value

₹36,83,877

Progress

Issue24-Nov-2025, 7:26 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

66

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 4

UPS ATM SCANNER MICRO CONTROLLER

Tender Overview

The procurement is issued by Northern Coalfields Limited (Coal India Limited) and covers a bundle of IT hardware including All-in-One PC (V2), Line Interactive UPS with AVR (V2), Computer Printer (V2), and Scanner (V3). Estimated value is ₹3,683,876.51 with an EMD of ₹73,700. Location is not disclosed in the data. Scope includes Supply, Installation, Testing and Commissioning (SITC) of all items. A key differentiator is the bidder’s obligation to absorb a potential 25% quantity variation at contracted rates, with delivery timing recalibrated from the original/extended period. The buyer emphasizes compliance with ATC terms and confirms GST handling guidance.

Technical Specifications & Requirements

  • Product categories: All-in-One PC (V2), Line Interactive UPS with AVR (V2), Computer Printer (V2), Scanner (V3).
  • Scope: Supply, Installation, Testing and Commissioning of GOODS.
  • Delivery timing reference: base delivery period plus potential extension for increased quantity (minimum 30 days).
  • GST: bidders must determine applicability; reimbursement as per actuals or applicable rate, whichever is lower.
  • Invoicing: invoice must be raised in the name of the consignee with the consignee’s GSTIN.
  • Certificates: bidders must upload all certificates/documents demanded in Bid documents, ATC and corrigendum.
  • ATC terms: adherence to option clause, 25% quantity variation rights, and delivery schedule adjustments.
  • No BOQ items are listed; emphasis on core product compliance and installation readiness.

Terms & Eligibility

  • EMD: ₹73,700; payment terms per tender ATC, ensure deposit for bid security.
  • Estimated value: ₹3,683,876.51.
  • Scope includes SITC and associated services; delivery period can extend with option clause.
  • GST guidance: bidder bears GST calculation; reimbursement capped to quoted rate.
  • Invoices must reflect consignee name and GSTIN; non-compliance leads to rejection.
  • Certificates: mandatory uploads as per Bid Document/ATC; non-submission risks disqualification.
  • Legal/commercial: compliance with ATC, delivery timelines, and quantity adjustment rules.

Key Specifications

  • Product/service names: All-in-One PC (V2), Line Interactive UPS with AVR (V2), Computer Printer (V2), Scanner (V3)

  • Estimated value: ₹3,683,876.51

  • EMD: ₹73,700

  • Scope: Supply, Installation, Testing and Commissioning (SITC)

  • Delivery: initial delivery period; option for up to 25% quantity variation with adjusted delivery time

  • GST handling: bidder bears GST; reimbursement per actuals or applicable rate (whichever lower)

  • Invoicing: consignee name and GSTIN required

  • Certificates: mandatory bid documents per ATC/Corrigendum

Terms & Conditions

  • EMD amount and bid security submission requirements

  • Option clause allowing 25% quantity variation with correspondingly adjusted delivery period

  • GST treatment and consignee invoicing with GSTIN

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or applicable rate; invoice in consignee name with GSTIN

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time proportional to quantity variation with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; adherence to standard SITC terms and ATC-based penalties may apply

Bidder Eligibility

  • Experience in SITC of IT hardware (All-in-One PCs, UPS, printers, scanners) within last 3 years

  • Financial capability to support ₹3.68 million project value

  • GST registration and ability to issue invoices with consignee GSTIN

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Required Documents

1

GST registration certificate

2

GSTIN of consignee for invoicing

3

PAN card

4

Experience certificates for similar IT hardware SITC

5

Financial statements (last 3 years) or turnover proof

6

EMD submission document (DD/Online payment receipt)

7

Technical bid documents and compliance certificates

8

OEM authorizations (where applicable)

9

Any certificates requested in Bid Document, ATC and Corrigendum

Frequently Asked Questions

How to bid for IT hardware tender in India 2025 by Northern Coalfields Limited?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD of ₹73,700, and complete technical bid with OEM authorizations if applicable. Ensure SITC scope is clear, and invoices reflect the consignee GSTIN. Comply with ATC option clause for quantity variation and delivery timelines.

What are the required documents for the All-in-One PC and UPS tender?

Required documents include GST certificate, PAN, up-to-date experience certificates for similar SITC projects, financial statements, EMD payment proof, technical bid, OEM authorization where needed, and certificates requested in the Bid Document/ATC. Ensure consignee GSTIN is ready for invoicing.

What is the EMD amount for this procurement and how to submit?

The EMD amount is ₹73,700. Submit via online payment or demand draft as per tender guidelines. Include the EMD transaction details in the bid submission and ensure the EMD is valid through the bid opening date. Non-submission leads to rejection.

What are the key technical specifications for the listed hardware tender?

While explicit specs are not provided, bidders must supply and install All-in-One PC (V2), Line Interactive UPS with AVR (V2), Printer (V2), and Scanner (V3), with SITC scope. Comply with standard installation procedures and ensure compatibility with consignee infrastructure.

When is the delivery period and can it be extended?

Delivery starts from the last date of the original delivery order. The option clause allows up to 25% quantity variation at contracted rates, with delivery time adjusted as (increased quantity/original quantity) × original period, minimum 30 days.

How is GST handled for this procurement and invoicing?

GST is the bidder’s responsibility; reimbursement will be based on actuals or applicable rate, whichever is lower, up to the quoted GST percentage. Invoices must be issued in the consignee’s name with the corresponding GSTIN.

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