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BHEL Bhopal Wet & Dry Industrial Vacuum Cleaner Tender 1400W 230V 1-Phase 2026

Bid Publish Date

09-Jan-2026, 3:25 pm

Bid End Date

19-Jan-2026, 4:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue09-Jan-2026, 3:25 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM vs non-OEM participation allowed with OEM authorization required for non-OEM bidders
  • • Delivery period fixed at 60 days from PO with acceptance of early delivery
  • • Payment terms: 100% within 90 days of receipt and acceptance; MSME variants have 45 days, others 60 days
  • • Inspection: Post-receipt inspection at BHEL Bhopal (QHC); pre-dispatch not mandated
  • • Quantity variation up to 25% during contract execution with contracted rates
  • • Installation, commissioning and testing are the vendor’s responsibility
  • • Documentation: Test certificate and guarantee certificate mandatory after supply
  • • Item non-divisible; Scope of supply strictly goods; no service component

Tender Overview

The organization is Bharat Heavy Electricals Limited (BHEL), seeking supply of Wet & Dry Industrial Vacuum Cleaners with input power 1400W, 230 VAC, 1-Phase. The scope is limited to the supply of goods, with a delivery period of 60 days from PO and potential quantity adjustments up to 25% during contract execution. Post-delivery inspection occurs at BHEL Bhopal (QHC), while pre-dispatch inspection is not mandated. Documentation must include test certificates and guarantee certificates. The tender allows OEM and non-OEM participation, requiring an OEM authorization for non-OEM bidders. Early delivery is acceptable, and the item is governed by BHEL GTC/GeM STC terms.

Technical Specifications & Requirements

  • Product category: Wet & Dry industrial vacuum cleaner
  • Power: 1400W, 230 VAC, Single-Phase
  • Delivery: 60 days from PO date; early delivery accepted
  • Inspection: Post-receipt inspection at BHEL Bhopal (QHC); pre-dispatch inspection not applicable unless ATC specifies
  • Documentation: Test certificate and guarantee certificate required after supply
  • Eligibility: OEM and non-OEM allowed; non-OEM must provide valid OEM authorization with offer
  • Contract scope: Non-divisible item; quantity variations not applicable; installation, commissioning and testing by vendor
  • Payment terms: 100% payment within 90 days of receipt and acceptance; MSME variants: 45 days, others: 60 days
  • Penalties and remedies: Standard breach remedies including potential 10% recovery through security instruments; LD/termination possible

Terms, Conditions & Eligibility

  • Option clause: Purchaser may increase/decrease quantity up to 25% during and after the contract at contracted rates
  • Delivery start: From the last date of original delivery order; extended time proportional to quantity if exercised
  • Inspection agency: Nominated inspection on behalf of buyer; ATC specifies
  • Documentation on supply: Test certificate and guarantee certificate
  • Bid item: Non-divisible; installation and testing required by vendor
  • BHEL ATC compliance: Item guaranteed as per GeM STC/BHEL GTC; early delivery acceptable
  • Vendor eligibility: OEM or Authorized non-OEM with OEM authorization; experience and financials to be as per ATC
  • Payment schedule: 100% within 90 days post-receipt/acceptance; MSME distinctions apply

Key Specifications

  • Product: Wet & Dry Industrial Vacuum Cleaner

  • Power rating: 1400W

  • Voltage: 230 VAC

  • Phase: Single-Phase

  • Delivery: 60 days from PO; early delivery acceptable

  • Inspection: Post-receipt at BHEL Bhopal (QHC)

  • Documentation: Test Certificate and Guarantee Certificate

Terms & Conditions

  • Quantity variation up to 25% of bid quantity during contract

  • Non-divisible bid item with mandatory installation & testing by vendor

  • OEM authorization required for non-OEM bidders

  • Payment: 100% within 90 days of receipt and acceptance

Important Clauses

Payment Terms

100% payment within 90 days of receipt/acceptance; MSME entities may have 45-60 day variants

Delivery Schedule

Delivery within 60 days from PO; early delivery allowed and may influence acceptance

Penalties/Liquidated Damages

BHEL may recover 10% of total contract value via security instruments for breaches; LDs possible per GTC

Bidder Eligibility

  • OEM bidders or authorized non-OEM bidders with OEM authorization

  • Experience in supplying industrial vacuum cleaners or similar equipment

  • Financial stability evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vacuum cleaner supply

4

Financial statements or turnover evidence

5

EMD/Security deposit as per tender terms (if applicable)

6

Technical bid documents showing compliance with 1400W, 230VAC, 1-Phase specification

7

OEM authorization letter for non-OEM bidders

8

Test certificates and Guarantee certificates post-supply

Frequently Asked Questions

What documents are required for the vacuum cleaner tender in Bhopal?

Bidders must submit GST certificate, PAN, experience certificates for similar supply, financial statements, EMD (if applicable), and OEM authorization for non-OEM bidders. Post-supply, provide test certificates and guarantee certificates, ensuring compliance with 1400W, 230VAC, 1-Phase specs.

How is delivery timing structured for the BHEL vacuum tender in 2026?

Delivery must be within 60 days from PO; early delivery is acceptable. The option clause allows quantity variation up to 25% during the contract at contracted rates, which may alter delivery timelines if exercised.

What are the payment terms for the BHEL vacuum cleaner procurement 2026?

Payment is 100% within 90 days of receipt and acceptance of material; MSME bidders get a 45-day timeline, while Medium enterprises get 60 days, subject to material acceptance at BHEL.

What installation requirements accompany the vacuum cleaner supply?

The vendor must perform installation, commissioning and testing. Post-delivery, the item should be tested per the QAP; onsite acceptance occurs after successful commissioning by the supplier.

Are OEMs or non-OEMs allowed to bid for the BHEL tender?

Yes, both OEM and non-OEM bidders can participate; non-OEM must provide valid OEM authorization with the offer to be eligible for evaluation.

What standards or certificates are required for post-supply documentation?

Post-supply documentation must include a Test Certificate and Guarantee Certificate confirming compliance with the 1400W, 230VAC, 1-Phase specification and adherence to GeM/BHEL GTC terms.

What happens if quantity needs to be increased during the contract?

The purchaser reserves the right to increase or decrease quantity by up to 25% of bid quantity during contract execution, with delivery at the contracted rates and subject to ATC terms.

What is the inspection process for the vacuum cleaner tender in Bhopal?

Post-receipt inspection occurs at BHEL BhopaL (QHC); pre-dispatch inspection depends on ATC. Nominated inspection agencies may be used for acceptance testing.

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