Durgapur Municipal Corporation Laptop & MFP Tender West Bengal 2026 - On-site Warranty & 25% Quantity Flexibility

Tender Overview

Durgapur Municipal Corporation, under the Municipal Affairs Department, West Bengal, seeks Entry and Mid Level Laptop and A4/Legal size Multifunction Printer (MFP) solutions (Q2 category). The procurement covers standard laptops and MFPs with on-site warranty options and extended warranties. The buyer reserves a right to adjust quantities by up to 25%, with contracted rates applying during extensions. Vendors must avoid obsolescence, ensuring a minimum 5 years residual market life. GST considerations are bidder-driven, with reimbursement aligned to actuals or prevailing rates. The BoQ is empty, indicating a comprehensive catalog from eligible OEMs. Key differentiator includes adherence to on-site service and post-warranty support, plus compliance with delivery timing linked to order dates. This tender targets suppliers with robust financials and OEM-backed products, capable of meeting ongoing supply needs.

Technical Specifications & Requirements

• Product category: Laptop (Entry/Mid level) and A4/Legal size MFP
• Core specs likely required: Processor type and model, factory pre-loaded Operating System, RAM (GB), Display size (cm), Storage (GB), Printing Technology, and Type of Printing
• Printing performance metrics: A4 speed for monochrome/color, per ISO/IEC 24734, for Laser/LED and Inkjet MFPs
• Document handling: Original document feeder type, number of main paper trays
• Connectivity: Required interface options and reliability standards
• Warranty: On-site warranty duration (years) and any extended warranty terms beyond standard
• Compliance: Any mandatory certifications or brand/OEM requirements implied by the terms
• Delivery terms and service expectations are implied through the option to adjust quantities and extended delivery provisions.

Terms, Conditions & Eligibility

• Quantity adjustment: Up to 25% increase/decrease during contract and currency; delivery period adjustments follow a defined formula with a minimum of 30 days.
• Product life requirement: Offered items must have at least 5 years residual market life and not be end-of-life by OEM during that period.
• GST: Bidder bears applicable GST; reimbursement follows actuals or prevailing rates, capped by quoted GST percentage.
• Financial standing: Bidders must demonstrate turnover as specified in the bid document; OEM turnover criteria apply to the offered product.
• Compliance: Bidders must not be under insolvency or liquidation; must upload a suitable undertaking.