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Directorate Of Technical Education Kerala Higher Education Laptop & MFP Tender 2026 – Entry/Mid Level Laptop, A4 & Legal Size MFP Standards

Bid Publish Date

01-Jul-2026, 12:49 pm

Bid End Date

13-Jul-2026, 9:00 pm

Location

ERNAKULAM , KERALA
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Progress

Issue01-Jul-2026, 12:49 pm
AwardPending
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Quantity

22

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Directorate Of Technical Education Kerala (Higher Education Department) invites bids for Entry and Mid Level Laptop - Notebook (Q2) and A4 and Legal Size Multifunction Printers (MFP) (Q2). The procurement scope includes laptops and MFPs with on-site warranty and extended warranty options. The Buyer reserves a 25% quantity variation during contract performance and accepts adjusted delivery periods as per option clause, starting from the last date of the original delivery order. Bidders must satisfy financial and experiential criteria and provide data sheets for product verification. This tender emphasizes government procurement compliance and OEM authorizations where applicable, with data sheet alignment as a core evaluation factor.

Technical Specifications & Requirements

  • Product categories: Entry and Mid Level Laptop - Notebook and A4 / Legal Size MFP
  • Key specifications are listed by category (Processor, Memory, Display, Storage, Networking, Scanning/Copying, Connectivity, and Warranty)
  • Delivery terms include on-site warranty and potential extended warranty beyond standard terms
  • No BOQ items are published; data sheet matching is critical for bid eligibility
  • Compliance with OEM authorizations and regular government-supply experience is required
  • Data sheet alignment and cross-verification with offered products is mandatory
  • 25% quantity variation and extended delivery time rules under option clause are applicable

Terms, Conditions & Eligibility

  • EMD amount not disclosed; bidders must meet standard bid security requirements per terms
  • Experience: minimum 3 years of supplying similar category products to Central/State Govt/PSU
  • Turnover: minimum average annual turnover over last 3 years as indicated in bid document (audited or CA certificate)
  • Manufacturer authorization: OEM/Authorized Distributor certificate required if applicable
  • GST: bidder to manage GST; reimbursement as per actuals with statutory compliance
  • Data Sheet: mandatory upload and alignment with offered product specifications
  • Delivery: terms allow 25% quantity variation and extended timelines as per option clause

Key Specifications

  • Product categories: Entry and Mid Level Laptop - Notebook; A4 and Legal Size MFPs

  • Warranty: On Site Warranty (years not specified) + Extended Warranty (years as offered)

  • Experience: minimum 3 years in supplying similar Govt/PSU equipment

  • Data Sheet alignment: mandatory submission and verification against offered model

  • OEM authorization: required if bidding via distributor/ reseller

  • Variation clause: up to 25% quantity variation and corresponding delivery extension

Terms & Conditions

  • EMD amount not disclosed; bidders must comply with standard bid security

  • Delivery period can extend with option clause; 25% quantity variation allowed

  • 3 years govt/PSU supply experience and minimum turnover requirement

  • OEM authorization must accompany bids; GST compliance on bidder’s side

Important Clauses

Payment Terms

GST handling is bidder’s responsibility; reimbursements as per actuals or applicable rates, subject to quoted GST%.

Delivery Schedule

Delivery periods may be adjusted via option clause; additional time calculated as (additional quantity / original quantity) × original delivery period, min 30 days.

Penalties/Liquidated Damages

Not specified in data; standard govt procurement LD terms to be expected per bid document.

Bidder Eligibility

  • Regularly manufactured and supplied same or similar products to Govt/PSU for 3 years

  • Not under liquidation or court receivership; suitable financial standing

  • OEM Authorization/Distributor authorization if not directly manufacturing

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

HIGHER EDUCATION DEPARTMENT

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Documents 5

GeM-Bidding-9542327.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Entry Level, Mid Level
Processor Processor Number AMD Ryzen 3 5425U, Intel Core i3 - 1215U, AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Motherboard Security FTPM 2.0, Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Memory Total Numbers of DIMM Slots Available 2 Or higher
Memory Number of DIMM Slots populated 1
Memory RAM Expandability up to 16.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Display Display Resolution (Pixels) HD- 1366x768, FHD- 1920x1080 Or higher
Display Minimum Resolution of Webcam HD-720p
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates showing supply of similar laptops or MFPs to Govt/PSU in past 3 years

4

Audited Balance Sheets or CA Certificate for turnover evidence (last 3 years)

5

Data Sheet of offered products

6

OEM Authorization / Manufacturer Authorization certificate (if bidding through channel partner)

7

Proof of on-site warranty and extended warranty terms (if offered)

8

Bid security / EMD documentation as applicable per tender rules

Frequently Asked Questions

How to bid for the Kerala laptop and MFP tender in 2026?

Bidders must submit GST, PAN, data sheet, turnover proof, and 3-year govt/PSU supply experience. Provide OEM authorization if using a distributor. Ensure data sheet matches offered models and include on-site plus extended warranty terms. Delivery terms follow the option clause up to 25% quantity variation.

What documents are required for the Kerala laptop tender in 2026?

Submit GST certificate, PAN card, three years govt/PSU supply experience with contract copies, audited turnover statements, OEM authorization, data sheet of offered items, and EMD as applicable. Ensure all documents align with specifications and bid terms.

What are the minimum experience criteria for this procurement in Kerala?

Bidders must show at least 3 years of regular manufacture and supply of similar laptops or MFPs to Central/State Govt or PSU entities. Provide contract copies for each year showing quantity and scope to validate capability.

What are the delivery and variation terms for the Kerala tender?

Delivery is governed by an option clause allowing up to 25% quantity variation during contract, with delivery extension calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

Which warranties are expected for laptops and MFPs in this bid?

Bids should specify on-site warranty and any extended warranty terms offered beyond standard coverage. Ensure warranty duration and service coverage are clearly defined in the data sheet and bid submission.

How should the data sheet be used in evaluating bids in Kerala?

Data sheets must precisely reflect offered models and specs; mismatches can lead to bid rejection. Cross-check processor, RAM, storage, display, scan/print specs, and connectivity against tender requirements before submission.

What is the role of OEM authorization in this procurement?

If bidding through a distributor or reseller, provide a valid OEM Authorization certificate detailing vendor details, product lines, and point-of-contact to satisfy eligibility and ensure compliance with government procurement norms.

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