Indian Army Door Beading & Related Components Tender 2026 - ISO 9001 Supply of Goods with Sample Approval

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for the supply of assorted door hardware and related components, including Door Beading with Pipe Drg No, Weather Strip Frt Door, Door Trim Panel RH/LH, Mud Flap, and multiple accessory kits (Hydraulic Ram Ram Service Kit, Repair Kit, Rubber Bush). The scope is limited to the supply of goods with an 8-item BOQ, totaling multiple line items whose quantities are not disclosed. A key distinction is the mandatory ISO 9001 certification and the formal advance sample approval process, ensuring conformance to contract specifications before bulk manufacturing. The buyer reserves the option to adjust quantities by up to 25% during contract award and currency. This tender emphasizes precise OEM alignment and post-award sample compliance as critical differentiators. Location details are not provided, signaling a nationwide Indian Army procurement context, potentially affecting logistics and delivery planning.

Key differentiators include the advance sample approval mechanism, the explicit scope restriction to goods only, and the requirement for ISO 9001 certification either by the bidder or the OEM. The combination of 8 items and a robust sample-based approval framework shapes the bid preparation timeline and quality assurance expectations, with emphasis on supplier capability to meet exacting standards for military hardware components.

Technical Specifications & Requirements

• Standards/Certifications: ISO 9001 (bidder or OEM required).
• Scope: Scope of Supply defined as “Only supply of Goods.”
• Bidder obligations: Advance sample submission within 5 days of contract award; 2 samples required; buyer approval or modification list within 5 days; bulk supply must adhere to approved sample specifications. Delay in buyer sample approval extends delivery period without liquidated damages.
• Quantity flexibility: Purchase may modify quantity by up to 25% of bid quantity at contract award and during currency; delivery window recalculation guidance provided.
• BOQ & items: 8 line items; descriptions include: Door Beading with Pipe Drg No, Weather Strip Frt Door, Door Trim RH/LH, Mud Flap, Parts Kit, Hydraulic Ram Ram Service Kit, Repair Kit, Rubber Bush.
• Delivery & packaging: Not specified beyond “Only supply of Goods”; interpret as delivery to be aligned with approved samples and contract terms.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for Vendor Code creation; basic identity and banking documents are mandatory.

Terms, Conditions & Eligibility

• EMD/Deposits: Not explicitly stated in the available terms; bidders should monitor for EMD requirements within the formal tender documents.
• Sample compliance: Submit 2 advance samples within 5 days; approval or modification response within 5 days; bulk supply must conform to approved sample; deviations may lead to fresh samples or contract termination.
• Payment terms: Not specified in provided terms; standard government practice to be confirmed in the bid documents.
• Documents for submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified); these documents are mandatory for Vendor Code creation.
• Delivery timeline: Delivery period tied to original delivery period; extended time calculation as per option clause; minimum extension guidance is 30 days.
• Quality assurance: ISO 9001 compliance required; OEM authorisation may be considered beneficial if an OEM supply is claimed.
• Modification rights: Purchaser may modify quantities and impose modifications via the sample process; non-conformance can lead to contract termination.