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Indian Institute Of Foreign Trade AMS for Centralised Air Conditioning South Delhi Tender 2026

Bid Publish Date

19-Jun-2026, 4:30 pm

Bid End Date

03-Jul-2026, 4:00 pm

EMD

₹23,895

Value

₹11,94,726

Location

SOUTH DELHI , DELHI
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Progress

Issue19-Jun-2026, 4:30 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Critical requirement: 25% contract quantity/duration variation at issuance and during execution
  • • Mandatory EMD: ₹23,895; ensure payment method compliance
  • • Estimated contract value: ₹11,94,726; target AMS for centralised AC system
  • • Location specificity: South Delhi, Delhi; relevant to local procurement rules
  • • No BOQ items provided; emphasize AMS capabilities for centralized AC maintenance
  • • Delivery/uptime expectations to be clarified during bid; preparation for ongoing service
  • • Potential need for OEM authorizations and service certifications during submission

Categories 1

WATER LEVEL RECORDER

Tender Overview

The Indian Institute Of Foreign Trade (IIFT), Department Of Commerce, seeks Annual Maintenance Service for its centralised air conditioning system at South Delhi, Delhi. The project is valued at ₹11,94,726 with an EMD of ₹23,895. A flexible 25% option clause allows scope/duration adjustments at bid issuance and during contract execution. The procurement targets long-term AMS for campus cooling, without BOQ items specified. This opportunity is relevant for service providers with proven AMS capabilities in centralised AC systems and the ability to scale within the 25% variation window.

  • Organization: Indian Institute Of Foreign Trade (IIFT)
  • Location: South Delhi, Delhi
  • Category: Annual Maintenance Service for Centralised air conditioning system
  • Estimated Value: ₹11,94,726
  • EMD: ₹23,895
  • Key differentiator: 25% quantity/duration adjustment entitlement at contract award and during execution

Technical Specifications & Requirements

  • Product/Service: Annual Maintenance Service for Centralised air conditioning system (no specific BOQ items available)
  • Estimated contract value: ₹11,94,726; EMD: ₹23,895
  • Delivery/implementation: not explicitly specified; AMS scope implies ongoing maintenance
  • Compliance/standards: not specified; bidders should present service capabilities for centralised AC systems
  • Eligibility context: experience in AMS for centralised cooling systems and ability to absorb 25% scope changes
  • Key terms: 25% option clause permitting contract quantity/duration adjustment

Terms, Conditions & Eligibility

  • EMD: ₹23,895 must accompany bid
  • Option clause: up to 25% increase/decrease in quantity or duration at contract award and during execution
  • Delivery/implementation timeline: not stated; bidders should plan for ongoing maintenance throughout contract period
  • Price variation: contract value may increase up to 25% with consent for lumpsum services
  • Submission requirements: general tender documents; OEM authorizations and technical compliance may be required per terms
  • Warranty/penalties: not specified; bidders should clarify post-award support terms

Key Specifications

  • Product/Service: Annual Maintenance Service for Centralised air conditioning system

  • Estimated contract value: ₹11,94,726

  • EMD: ₹23,895

  • Delivery scope: ongoing maintenance (no fixed BOQ items)

  • Option clause: 25% variation in quantity/duration permitted

  • Eligibility: demonstrated AMS experience for centralised cooling systems

Terms & Conditions

  • EMD fixed at ₹23,895; ensure bid security compliance

  • 25% variation allowed for quantity/duration during contract lifecycle

  • No explicit BOQ items; emphasize AMS capability and post-warranty support

Important Clauses

Payment Terms

Not explicitly defined in tender; bidders should request clarity on milestone payments and service charges in bid submission

Delivery Schedule

Ongoing AMS is expected; exact service schedule to be defined post-award and aligned with campus requirements

Penalties/Liquidated Damages

No LD details provided; bidders should seek clarity on uptime guarantees and penalties in contract finalization

Bidder Eligibility

  • Demonstrated experience in annual maintenance services for centralised air conditioning systems

  • Financial stability demonstrated via financial statements for prior years

  • Ability to absorb 25% variation in scope or duration as per option clause

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system

Authority Records

MINISTRY OF COMMERCE AND INDUSTRYCOMMERCE DEPARTMENT

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Documents 4

GeM-Bidding-9493531.pdf

Main Document

Other Documents

OTHER

Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for AMS of centralised air conditioning systems

4

Financial statements of last 1-3 years

5

EMD submission receipt/bank guarantee as per tender

6

Technical bid documents demonstrating AMS capabilities

7

OEM authorizations or service partner letters (if applicable)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for South Delhi centralised AC maintenance tender with IIFT?

Bidders should prepare EMD of ₹23,895 and submit GST, PAN, and experience certificates. Provide AMS capability details, and confirm ability to accommodate up to 25% variation in scope or duration. Include technical bid and OEM authorizations where applicable; ensure compliance with regional tender norms.

What documents are required for IIFT air conditioning AMS tender in Delhi?

Required documents include GST certificate, PAN, experience certificates for centralised AC maintenance, financial statements, EMD receipts, technical bid detailing service capabilities, and OEM authorizations if applicable. These items ensure financial reliability and technical competency for AMS contracts.

What is the EMD amount for IIFT maintenance tender in South Delhi?

The EMD is ₹23,895. Ensure payment through the specified mode in tender documentation and include EMD receipt or bank guarantee with the bid to qualify for evaluation under the AMS contract.

What are the key technical criteria for centralised AC maintenance tender 2026?

Key criteria include proven AMS capability for centralised cooling systems, ability to manage ongoing maintenance, and readiness to accommodate up to 25% variation in scope or duration. While no fixed BOQ exists, bidders should present uptime strategies and service response times.

When is the bid submission for IIFT South Delhi AMS tender?

Exact submission deadlines are not provided here; bidders should monitor the e-procurement portal for bid opening dates and ensure timely submission of EMD, GST, PAN, and technical bids with OEM documentation.

What payment terms are expected for the centralised AC AMS contract?

Payment terms are not specified; bidders should seek clarity on milestones, commissioning payments, and any service charges in the final contract. Propose favorable terms while ensuring compliance with IIFT procurement policies.

What is the scope of the 25% option clause in this tender?

The buyer may increase or decrease the contract quantity or duration up to 25% at the time of contract issue, and contract duration can be adjusted by the same amount during execution, with the service provider's consent required for lumpsum adjustments.

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