Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convention; Venue
National Institute Of Fashion Technology (nift) Head Office New Delhi
Posted:
10 September 2025
Closed:
20 September 2025
GEM
GEM
Dr. Ram Manohar Lohia Institute of Medical Sciences Event Management Tender Lucknow Uttar Pradesh 2026 Convocation LED Wall & Dais Standards
Bid Publish Date
30-May-2026, 3:05 pm
Bid End Date
09-Jun-2026, 4:00 pm
EMD
₹31,640
Value
₹15,82,000
Location
Progress
Issue30-May-2026, 3:05 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Empanelment requirement with Indira Gandhi Pratishthan, Lucknow (Gomti Nagar) for eligibility
- • Convocation day event management including dais for 11 dignitaries and LED wall backdrop
- • LED wall, video cameras, Zoom livestream and on-site VIP entry management
- • 1500 seating capacity; high tea for dignitaries; food packets for attendees
- • Delivery on 15.06.2026 with on-site execution at Jupiter Hall, IG Pratishthan
- • Contract quantity/duration may be adjusted up to 25% under Tender Clause 25%
Categories
1
Tender Overview
Dr. Ram Manohar Lohia Institute of Medical Sciences in Lucknow, Uttar Pradesh seeks a full-service event management supplier for the convocation on 15.06.2026 at Jupiter Hall, Indira Gandhi Pratishthan (1500 seating). Estimated value: ₹15,82,000 with an EMD ₹31,640. The scope requires empaneled vendors with IG Pratishthan, Lucknow, to execute complete event setup including dais for 11 dignitaries, LED wall backdrops, banner/standee advertising, carpeted entry, and dedicated camera crew with Zoom integration. Catering involves high tea for dignitaries and food packets for faculty, staff, and students. The award will depend on adherence to venue specs and timely delivery. The bid emphasizes on-site execution, VIP ingress, and professional audiovisual coverage. This tender includes a mandatory empanelment with IG Pratishthan and mentions a 25% scope/duration adjustment clause.
Technical Specifications & Requirements
- Event type: Convocation ceremony at Jupiter Hall with LED wall backdrop for audience visualization
- Seating: 1500 seating capacity, dais for 11 dignitaries, categorized seating for varied attendees
- AV/Media: Video cameras + live relay to LED wall and Zoom link streaming
- Venue branding: Entry banners and standees at IG Pratishthan campus access points
- Hospitality: High tea for dignitaries; food packets for faculty, staff, students
- Access: Carpeted, secure entry for VIPs; precise timing starting at 10:00 AM; full-day event management
- Rider: Empanelment with IG Pratishthan required, proof submitted with bid; no BOQ items specified
- Deliverables: On-site management, stage decor, floral dais decor, podium setup
Terms, Conditions & Eligibility
- EMD ₹31,640 to be submitted as per T&C; eligibility requires IG Pratishthan empanelment proof
- Only empaneled vendors with Indira Gandhi Pratishthan, Gomti Nagar, Lucknow are eligible
- Event date: 15.06.2026, venue: Jupiter Hall, IG Pratishthan; execution window around the convocation day
- Clause 25% increase/decrease in contract quantity or duration permitted; lumpsum scope may adjust value by up to 25% with consent
- Compliance: full delivery of dais, LED wall, AV coverage, catering, entry management, signage, and livestream support within event schedule
- Documents: submission of required bid documents and proof of empanelment; adherence to roster and safety protocols
Key Specifications
-
Event management for convocation ceremony at 1500 seating capacity
-
LED wall backdrop for stage visibility and audience engagement
-
Dais setup for 11 dignitaries with floral decor and podium
-
HD video cameras with live relay to LED wall and Zoom streaming
-
Venue branding via banners and standees at entry points
-
High tea service and packaged food distribution for attendees
-
VIP entry management with carpeted routes and tagging
Terms & Conditions
-
EMD: ₹31,640; submission as per T&C
-
Empanelment with IG Pratishthan required for eligibility
-
Contract quantity/duration adjustments allowed up to 25%
Important Clauses
Payment Terms
Not specified in available data; standard practice applies per tender terms
Delivery Schedule
Event date 15.06.2026; on-site setup prior to 10:00 AM start; full-day execution
Penalties/Liquidated Damages
Not stated in provided terms; reference to standard LGD for event services may apply
Bidder Eligibility
-
Empanelment proof with Indira Gandhi Pratishthan, Lucknow
-
Experience in high-profile event management with AV coverage
-
Capability to manage 1500 seating and VIP ingress with secure entry
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convention; IT related work, Venue Development, Complete Execution of Activity; Third-party premise; Full day
Authority Records
MEDICAL EDUCATION DEPARTMENT
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Documents 4
GeM-Bidding-9398070.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar event management engagements
4
Financial statements or turnover proof
5
EMD submission proof (₹31,640) via DD/bank transfer or online
6
Empanelment proof with Indira Gandhi Pratishthan, Gomti Nagar, Lucknow
7
Technical bid documents and OEM/AV vendor authorizations (if any)
8
Past project briefs highlighting dais, LED wall, videography, and catering capabilities
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the convocation event management tender in Lucknow?
Bidders must prove empanelment with Indira Gandhi Pratishthan, Gomti Nagar, Lucknow, submit EMD ₹31,640, and provide experience certificates for similar high-profile events. The bid requires on-site AV, dais setup for 11 dignitaries, LED wall, and Zoom livestream. Ensure compliance with VIP entry, banners, and catering requirements.
What documents are required for the Lucknow convocation event bid 2026?
Required documents include GST certificate, PAN card, experience certificates for past events, financial statements, EMD proof, empanelment with IG Pratishthan, and technical bids including AV vendor authorizations. Provide project briefs showing dais, LED wall, and livestream capabilities.
What are the key technical specifications for the Lucknow convocation event?
Key specs include a 1500-seat venue, dais for 11 dignitaries, LED wall backdrop, HD video cameras with live relay, Zoom streaming, banners and standees at entry, carpeted VIP entry, and high tea with food packets. No IS/ISO standards specified; focus on on-site execution quality.
When is the convocation event date for the Lucknow tender 2026?
The convocation is scheduled for 15.06.2026 at Jupiter Hall, IG Pratishthan, Lucknow. Vendors should plan for setup before the ceremony start time, with a formal program beginning at 10:00 AM and full-day management.
What are the payment terms for the Lucknow event management contract?
Specific payment terms are not detailed in the provided terms. Bidders should expect standard government tender terms, with milestone-based payments after on-site delivery, and compliance with EMD and performance verification. Confirm terms during bid submission.
What is the scope variation allowed in this Lucknow tender?
Tender Clause 25% allows increase or decrease in contract quantity or duration up to 25% at the time of contract issue, and post-issue adjustments with consent for lumpsum contracts, enabling scope changes for event management deliverables.
Who is eligible to participate in the IG Pratishthan empaneled event bid in Lucknow?
Eligible bidders must be empaneled with Indira Gandhi Pratishthan, Lucknow, Gomti Nagar, and have proven capability in major event management with AV, dais, LED walls, and livestream services for large audiences.
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Documents 4
GeM-Bidding-9398070.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS