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Airports Authority Of India 8 Core Rack Server & Kiosk Equipment Tender Trichy Tamil Nadu 2026

Bid Publish Date

14-Jan-2026, 3:42 pm

Bid End Date

27-Jan-2026, 4:00 pm

EMD

₹2,95,160

Value

₹1,47,57,975

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue14-Jan-2026, 3:42 pm
AwardPending
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Quantity

4227

Category

Supply Web or Mobile application software for the verification of passenger details in the Terminal Area With Integratable API of the Airlines

Bid Type

Two Packet Bid

Tender Overview

The Airports Authority of India invites bids for a multi‑item IT/telecom and integration package, including the supply of minimum 8 core rack‑mountable server configurations with 32 GB DDR5 RAM, 1 TB SSD, and 64‑bit OS licences for DB and application workloads, plus industrial kiosks for mounting tablets and flatbed scanners, Wi‑Fi enabled tablets, a flatbed scanner for boarding pass QR codes, and a web/mobile verification app with airline API integration. Estimated value is ₹14,757,975 with an EMD of ₹295,160, to be delivered/installed at the Trichy International Airport, Tamil Nadu. The scope also covers PoE switch, 9U rack wall/floor mounting, 650 VA UPS, armored OFC and CAT6 cabling, wireless access points, and complete installation/commissioning, including OFC/CAT6 laying, and API integration. The tender includes option to adjust quantity by up to ±25% and requires on‑site service support and a dedicated service center. Key differentiators include full integration with airline APIs and site‑specific installation at the Trichy location.

Technical Specifications & Requirements

Though explicit item specs are not published, the package comprises:

  • Minimum 8 core rack‑mount server with 32 GB DDR5 RAM, 1 TB SSD, and 64‑bit OS licences for DB/app use
  • Industrial kiosk for mounting Android tablet and flatbed scanner; industrial Wi‑Fi Android/iOS tablet with >10-inch touch panel, 4 GB DDR4 RAM, and 64 GB storage plus HDMI/USB ports; Flatbed scanner for QR code boarding passes
  • Web/mobile verification software with airline API integration; server, switch, WAP, and UPS provisioning
  • Networking & cabling: 24‑port PoE switch, 9U rack, 650 VA line‑interactive UPS, armored 6 core OFC, CAT6 cables with insulation
  • Installation/Commissioning: server, switch/WAP, integrated kiosk/tablet/scanner, and site cabling per site condition
  • Site works at Trichy Airport with requirements for GI/HDPE conduits or rubber ducting
  • Data sheet alignment and OEM authorisation for components are mandatory
  • GST considerations and service centre requirements are imposed

Terms, Conditions & Eligibility

  • EMD: ₹295,160; payment terms and GST handling per bidder responsibility; reimbursement as per actuals or applicable rates
  • Delivery terms: delivery/installation to commence after order; option clause allows ±25% quantity adjustment during contract and extension rules with minimum 30 days
  • Service centres: functional centre in the Consignee state; if not present, establishment within 30 days; documentary proof required for payment release
  • Support: dedicated toll‑free service line and escalation matrix; on‑site or carry‑in warranty depending on product
  • Documentation: mandatory Data Sheet, GST/PAN, experience certificates; OEM authorization where applicable
  • Financial standing: bidder must demonstrate no liquidation or insolvency; bid must include undertaking
  • Additional clauses: bidder to verify GST on own; data sheet match with offered products is required

Key Specifications

  • Minimum 8 core rack‑mount server with 32 GB DDR5 RAM, 1 TB SSD, 64‑bit OS licences

  • Industrial kiosk for mounting Android tablet and flatbed scanner

  • Industrial Wi‑Fi tablet with 4 GB DDR4 RAM, 64 GB storage, >10‑inch touch panel, HDMI/USB ports

  • Flatbed scanner to read boarding pass/Air ticket QR codes

  • Web/Mobile verification software with Airlines API integration

  • 24-port PoE switch, 9U rack, wall/floor mounting, 650 VA line‑interactive UPS

  • Armored 6 core OFC cable, 4 pair CAT6 cable with proper insulation

  • Wireless Access Point(s) for coverage at installation site

  • Installation/Configuration: server, switch/WAP, integrated kiosk/tablet/scanner

  • Cabling layout with GI HDPE/Rubber duct insulation per site condition

  • Integration with Airlines API and change requests for app enhancements

Terms & Conditions

  • Option clause allows ±25% quantity adjustment during procurement and contract execution

  • Dedicated service centers required; establishment within 30 days if not present

  • Escalation matrix and toll‑free service support must be provided by bidder/OEM

  • Data sheet alignment and OEM authorization are mandatory for bid validity

  • GST responsibility and bid submission must include GST considerations

  • Delivery/installation to be at Trichy International Airport, Tamil Nadu

Important Clauses

Payment Terms

GST handling by bidder; EMD paid upfront; payment linked to documentary evidence and center establishment

Delivery Schedule

Delivery duration aligns with order date; option quantity changes may extend delivery up to original period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; standard contract penalties to be inferred; ensure timely delivery and proper installation to avoid LD

Bidder Eligibility

  • Functional service centre in the state of Tamil Nadu or capably established within 30 days

  • No liquidation or bankruptcy status; signed undertaking

  • Data sheet alignment with offered products; OEM/authorisation proof

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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply of Minimum 8 Core Rack Mountable Server 32 GB DDR5 RAM and 64 Bit OS 1 TB SSD with required licences for DB and Application Supply of Minimum 4 Core Rack Mountable Server 32 GB DDR5 RAM and 64 Bit OS 1 TB SSD with required licences for DB and Application 6 number con_trichy 60
2 Supply of Industrial standard kiosk for mounting the Android tablet and flatbed Scanner Supply of Industrial standard kiosk for mounting the Android tablet and flatbed Scanner 19 number con_trichy 60
3 Supply of Industrial standard Wi-fi enabled Android or iOS tablet with 4 GB DDR4 RAM and 64 GB Storage with 10 or more-inch Touch Panel with ports like HDMI and USB Supply of Industrial standard Wi-fi enabled Android or iOS tablet with 4 GB DDR4 RAM and 64 GB Storage with 10 or more-inch Touch Panel with ports like HDMI and USB 19 number con_trichy 60
4 Supply of Flatbed Scanner to scan the QR Code in the boarding pass or Air ticket Supply of Flatbed Scanner to scan the QR Code in the boarding pass or Air ticket 19 number con_trichy 60
5 Supply Web or Mobile application software for the verification of passenger details in the Terminal Area With Integratable API of the Airlines Supply Web or Mobile application software for the verification of passenger details in the Terminal Area With Integratable API of the Airlines 1 number con_trichy 60
6 Manageable PoE Switch 24 Port Manageable PoE Switch- 24 Port 7 number con_trichy 60
7 9U Rack Rack Wall Mountable or Floor Standing with 650va Line Interactive UPS 9U Rack Rack Wall Mountable or Floor Standing with 650va Line Interactive UPS 7 number con_trichy 60
8 Armoured 6 Core OFC Cable Armoured 6 Core OFC Cable 1,000 meters con_trichy 60
9 4 Pair Cat6 Cable 4 Pair Cat6 Cable 1,000 meters con_trichy 60
10 Wireless Access Point Wireless Access Point 7 number con_trichy 60
11 Installation and Configuration of Server Installation and Configuration of Server 6 number con_trichy 60
12 Installation and Configuration of Switch WAP and Rack Installation and Configuration of Switch and Rack 7 number con_trichy 60
13 Installation of Integrated Kiosk and Tablet and Scanner with required Accessories Installation of Integrated Kiosk and Tablet and Scanner with required Accessories 19 number con_trichy 60
14 Laying of OFC Cable with proper Insulation Materials like GI PIPE or HDPE Pipe or Rubber Duct Covers as per site condition Laying of OFC Cable with proper Insulation Materials like GI PIPE or HDPE Pipe or Rubber Duct Covers as per site condition 1,000 meters con_trichy 60
15 Laying of CAT6 Cable with proper Insulation Materials like HDPE Pipe or Rubber Duct Covers as per site condition Laying of CAT6 Cable with proper Insulation Materials like HDPE Pipe or Rubber Duct Covers as per site condition 1,000 meters con_trichy 60
16 Integration of Airlines API with Server and application for the verifying the passenger details Integration of Airlines API with Server and application for the verifying the passenger details 10 airline api con_trichy 60
17 Change Request in hours for enhancement of the Web or Mobile application software Change Request in hours for enhancement of the Web or Mobile application software 100 man hour con_trichy 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar multisystem integrations

4

Financial statements / turnover documentation

5

EMD payment proof

6

Technical bid documents and product data sheets

7

OEM authorization or distributor authorization

8

GST calculation proof and service center details

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Airports Authority of India tablet kiosk and server tender in Trichy?

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹295,160, OEM authorizations, and a data sheet; ensure data sheet matches offered specs for 32 GB DDR5 RAM servers, 1 TB SSD, 64‑bit OS licences, and the Android/iOS tablet with >10-inch touch panel.

What documents are required for the Trichy airport integration tender 2026?

Required docs include GST registration, PAN, company financials, experience certificates for similar multisystem rollouts, EMD proof, OEM/distributor authorizations, product data sheets, and technical bid documents; ensure alignment with offered servers, kiosks, scanners, and API integration.

What are the key standards and certifications for the servers and scanners?

Spec requires ISI or ISO alignment where applicable; data sheet must confirm 32 GB DDR5 RAM, 1 TB SSD, 64‑bit OS licences, and compatibility with airline API integration; OEM authorisation may be required for components.

When is the delivery and installation expected for the Trichy site?

Delivery/installation timeline follows order date; option clause allows up to +25% quantity with extended period; minimum extension time is 30 days; ensure readiness for airport site installation and API integration.

What is the EMD amount and payment terms for this procurement?

EMD is ₹295,160; payments are subject to GST considerations and documentary evidence for center establishment; data sheet verification and project milestones drive release of payments.

What is required for Airlines API integration in this tender?

Bidders must provide a web/mobile verification app with seamless Airlines API integration; ensure server connectivity, data security, and compatibility with boarding pass verification workflows at Trichy airport.

What are the service centre requirements for this airport procurement?

Bidder must have a functional service centre in Tamil Nadu or establish one within 30 days of award; payment is contingent on documentary evidence; toll‑free service and escalation matrix are mandatory.

Which items are included under the hardware and network package for this tender?

Package includes minimum 8 core servers, industrial kiosks, Android tablets, flatbed scanners, 24‑port PoE switch, 9U rack, 650 VA UPS, armored OFC and CAT6 cabling, wireless APs, and full installation/commissioning plus site cabling.