Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Compl
Power Grid Corporation Of India Limited
GURGAON, HARYANA
Posted:
23 December 2025
Closed:
29 December 2025
GEM
GEM
Indian Army HVAC Operation & Maintenance Repair Tender 2026 India - O&M Services, IS 550/ISO 9001 Standard Compliance
Bid Publish Date
08-Jun-2026, 10:51 am
Bid End Date
18-Jun-2026, 11:00 am
Location
JALANDHAR , PUNJAB
Progress
Issue08-Jun-2026, 10:51 am
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Indian Army, Department of Military Affairs, seeks HVAC Operation & Maintenance (O&M) services focused on Repair of Heating, Ventilation and Air Conditioning systems. The requirement emphasizes on-site service capability within the consignee state, and unequivocal dedicated toll-free service support. While BOQ items are not listed, the contract centers on rapid fault diagnostics, timely repairs, and ongoing maintenance to sustain mission-critical climate control. A local service provider footprint is a differentiator, ensuring prompt response and hands-on support. This opportunity is location-sensitive and hinges on credible regional presence and robust service channels.
Technical Specifications & Requirements
- Service scope: Operation & Maintenance (Repair) for HVAC systems
- Service availability: Local office must exist in the consignee state; documentary proof required
- Support: Dedicated/toll-free service number for ongoing support
- Customer focus: Quick diagnostics, corrective maintenance, preventive care, and guaranteed response times
- Compliance: No explicit performance metrics published; emphasis on geographical proximity and service accessibility
- Documentation: Evidence of local office, contact details, and OEM/authorized service capabilities
- Deliverables: Timely problem resolution, maintenance scheduling, and traceable service records
- Constraints: No BOQ items; scope inferred from category and terms
Terms, Conditions & Eligibility
- EMD/financial bid terms: Not specified in available data; bidders should anticipate standard government bid deposits
- Service footprint: Office presence in consignee state; regional support required
- Support channel: Dedicated toll-free number for service requests
- Eligibility: Demonstrated HVAC repair capabilities, with familiarity of Army-grade equipment
- Documentation: Proof of local office, contact details, and service authorization
- Compliance: Adherence to jurisdictional procurement rules and safety standards
- SLAs: Implicit service responsiveness; no explicit penalties listed in available data
Key Specifications
-
HVAC Operation & Maintenance (Repair) for Government facilities
-
Local office presence in consignee state with documentary evidence
-
Dedicated toll-free service support number
-
Service continuity and diagnostic capability for mission-critical systems
-
No BoQ items published; scope inferred from category
Terms & Conditions
-
Local office requirement in consignee state with documentary evidence
-
Dedicated toll-free service support for O&M activities
-
No specific BOQ items; compliance based on HVAC repair scope
Important Clauses
Payment Terms
Not specified in available data; bidders should anticipate standard government contract terms
Delivery Schedule
Not specified in available data; likely to follow corrective maintenance response times
Penalties/Liquidated Damages
Not specified in available data; bidders must review contract terms for SLAs and penalties
Bidder Eligibility
-
Local service capability with an office in the consignee state
-
Experience in HVAC repair and preventive maintenance
-
Adequate financial standing and insurances to support service work
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Repair
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9434767.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN)
3
Proof of local office in consignee state
4
OEM authorization or certified service capability
5
Past performance certificates for HVAC repair/maintenance
6
Financial statements or turnover evidence
7
Technical bid documents or letters of intent
8
Any applicable safety and insurance certificates
Frequently Asked Questions
How to bid for HVAC repair tender in Indian Army 2026?
Bidders must demonstrate local office presence in the consignee state, provide OEM authorization, and submit HVAC repair/maintenance credentials. Ensure GST, PAN, financials, and past performance proof accompany the bid. The procurement requires a dedicated service channel and regional support capability.
What documents are required for HVAC service bid in Army facilities?
Submit GST certificate, PAN, proof of local office, OEM authorization, HVAC service experience certificates, financial statements, and technical bid documents. Include contact details for the dedicated toll-free service line and evidence of ongoing service support capacity.
What are the technical expectations for HVAC O&M in this tender?
Expectation centers on repair and preventive maintenance readiness, rapid diagnostic capabilities, and ongoing service records. No ISO or IS standards are listed; bidders should emphasize regional proximity, trained technicians, and compliant safety practices.
When is the deadline for the Indian Army HVAC bid submission?
Not specified in the available data. Bidders should monitor official tender communications for submission dates, required bid security, and any pre-bid queries related to local office proofs and service commitments.
What is the required service support channel for HVAC vendors?
A dedicated toll-free service number must be provided by the bidder or OEM. This line should support 24/7 fault reporting, diagnostics coordination, and rapid dispatch of technicians to Army facilities.
How to demonstrate eligibility for Army HVAC repair procurement?
Provide evidence of local office in consignee state, OEM authorization, HVAC repair track record, and financial stability. Ensure compliance with procurement terms and safety standards; include SLA capability and documented past performance in similar contracts.
What certifications or standards are required for HVAC repair bids?
The tender data does not list explicit standards; bidders should emphasize safety compliance, technician qualifications, and any OEM certification. Confirm any organization-specific or state-level safety mandates during bid submission.
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Documents 4
GeM-Bidding-9434767.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS