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Indian Army Procurement: 16-Item Automotive & Mechanical Components Supply Tender 2026

Bid Publish Date

05-Jan-2026, 11:30 am

Bid End Date

15-Jan-2026, 12:00 pm

Location

AMBALA , HARYANA
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Progress

Issue05-Jan-2026, 11:30 am
Technical14-01-2026 17:58:48
Financial
AwardCompleted
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Quantity

43

Category

ELEMENT LUB OIL FILTER

Bid Type

Two Packet Bid

Categories 22

ELECTRICAL FREQUENCY METERS STRIP AIR CYLINDERS RUBBER GASKET AIR COOLED ENGINE ENGINE PUSH BUTTON SWITCHES VALVE SEALING RING FILTER RETAINERS GEAR BEARINGS BUSHINGS AND GEARS ELECTROMAGNET SPRAYER GENERATOR SPARE RING VIBRATORY SCREEN HYDRAULIC CYLINDER PNEUMATIC GASKETS AND SEALS ENGINE PARTS GAS PIPELINE FILTERS

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks delivery of a broad category of mechanical and automotive components, including oil filters, non-metallic hoses, clamps, frequency meters, ammeters, filter elements, push-button switches, carburetor assemblies, spark plugs, fuel pipes, pinions, solenoids, piston ring sets and gaskets. Scope is limited to GOODS SUPPLY with a 16-item BOQ, location not specified, and an estimated value not disclosed. A key differentiator is the option clause allowing up to 25% quantity variation during contract and currency of contract, with delivery timelines linked to the original delivery period and potential extension. The tender emphasizes sample approval post-award, with 5 samples to be submitted within 5 days and modification cycles defined by the buyer. This procurement is driven by standardization across multiple equipment sub-systems under military automotive and engine maintenance categories, with a focus on conformity to technical approvals before bulk manufacture.

Technical Specifications & Requirements

  • Category: Automotive and engine-related components (oil filters, hoses, clamps, meters, switches, carburetor assembly, spark plug, fuel pipes, pinion, solenoid, piston ring set, gasket, valve tappet cover, etc.)
  • BoQ: 16 items; precise quantities unspecified; supply-only scope
  • Approval Process: 5 advance samples due within 5 days of award; buyer to approve or specify modifications within 5 days; failure to approve may shift delivery timelines
  • Delivery: Quantity delivery period linked to original delivery period with option-driven extensions; minimum extension policy 30 days
  • Compliance: No explicit standards listed in data; bidders must align with buyer-specified contract framework

Terms, Conditions & Eligibility

  • Scope: Supply of GOODS only; installation not included
  • Option Clause: Purchaser can increase/decrease quantity by up to 25% during contract and currency, with recalculated delivery timeframe
  • Past Experience: Demonstrated supply/installation/commissioning of similar category products in last 3 financial years; orders thresholds: 35% single order or 20% (two orders) or 15% (three orders); Satisfactory performance certificates required
  • Sample Clause: Advance sample approval required; 5 samples to be submitted within 5 days; potential for no-LD extension if buyer delays approval
  • Payment/Delivery/EMD: Not specified; EMD not disclosed; payment terms not provided; delivery terms contingent on sample approvals and option-based timelines
  • Documents: Not enumerated in data; bidders should prepare standard GST, PAN, experience certificates, financials, and OEM authorizations as typical tender prerequisites

Key Specifications

    • Product/category: Oil filters, non-metallic hoses, hose clamps, frequency meter, ammeter, oil filter element, push-button switch, carburetor assembly, spark plug, fuel pipes, pinion, solenoid, piston ring set, gasket, valve tappet cover
    • Quantities: 16 items in BOQ; exact quantities not disclosed
    • Delivery: Delivery period per original contract; option-based extension rules apply
    • Quality/Approval: Advance sample submission required (5 samples within 5 days); sample approval or modification list within 5 days

Terms & Conditions

  • Option clause allows ±25% quantity change with adjusted delivery timelines

  • Advance sample approval process must be completed within 5 days of award

  • Past project experience criteria require certain order value thresholds across last 3 financial years

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms and verify at bid stage

Delivery Schedule

Delivery period linked to original delivery period; extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in data; potential LD terms to be defined in contract framework; samples approval delay may affect timelines

Bidder Eligibility

  • Demonstrated history of supplying/commissioning similar automotive/mechanical categories in last 3 financial years

  • Evidence of satisfactory performance certificates from previous buyers

  • Ability to supply 16-item BOQ with goods-only scope and adherence to sample approvals

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

ELEMENT LUB OIL FILTER , BOLT , HOSE NON METALIC , CLIP HOSE CLIP STRIP , FREQUENCY METER , AMMETER , OIL FILTER ELEMENT , SWITCH PUSH BUTTON , CARBURATOR ASSY , SPARK PLUG , PIPE ASSY FUEL , PIPE FUEL , PINION , SOLENOID , PISTON RING SET STD , GASKET VALVE TAPPET COVER

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-8793734.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 16 Items Sign in for GEM prices

#1

ELEMENT LUB OIL FILTER

ELEMENT LUB OIL FILTER

2 nos Delivery: 15 days
#2

BOLT

BOLT

15 nos Delivery: 15 days
#3

HOSE NON METALIC

HOSE NON METALIC

1 nos Delivery: 15 days
#4

CLIP HOSE CLIP STRIP

CLIP HOSE CLIP STRIP

10 nos Delivery: 15 days
#5

FREQUENCY METER

FREQUENCY METER

1 nos Delivery: 15 days
#6

AMMETER

AMMETER

1 nos Delivery: 15 days
#7

OIL FILTER ELEMENT

OIL FILTER ELEMENT

1 nos Delivery: 15 days
#8

SWITCH PUSH BUTTON

SWITCH PUSH BUTTON

1 nos Delivery: 15 days
#9

CARBURATOR ASSY

CARBURATOR ASSY

1 nos Delivery: 15 days
#10

SPARK PLUG

SPARK PLUG

1 nos Delivery: 15 days
#11

PIPE ASSY FUEL

PIPE ASSY FUEL

2 nos Delivery: 15 days
#12

PIPE FUEL

PIPE FUEL

2 nos Delivery: 15 days
#13

PINION

PINION

1 nos Delivery: 15 days
#14

SOLENOID

SOLENOID

2 nos Delivery: 15 days
#15

PISTON RING SET STD

PISTON RING SET STD

1 nos Delivery: 15 days
#16

GASKET VALVE TAPPET COVER

GASKET VALVE TAPPET COVER

1 nos Delivery: 15 days

Required Documents

1

GST registration document

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply/installation projects in last 3 financial years

4

Financial statements demonstrating financial capacity

5

EMD/Security deposit proof (as applicable to bid)

6

Technical bid documents detailing compliance with the contract framework

7

OEM authorizations or reseller agreements (if applicable)

8

Satisfactory performance certificates from past buyers

Technical Results

S.No Seller Item Date Status
1
ARMY TRADING CO.   Under PMA
-14-01-2026 17:58:48
2
Exserviceman Sales and Repair   Under PMA
-10-01-2026 17:03:59
3
RAJINDRA & RAJINDRA MOTORS   Under PMA
-14-01-2026 22:48:35

Financial Results

Rank Seller Price Item
L1
Exserviceman Sales and Repair   Under PMA
Item Categories : ELEMENT LUB OIL FILTER,BOLT,HOSE NON METALIC,CLIP HOSE CLIP STRIP,FREQUENCY METER,AMMETER,OIL FILTE
L2
ARMY TRADING CO.   Under PMA
Item Categories : ELEMENT LUB OIL FILTER,BOLT,HOSE NON METALIC,CLIP HOSE CLIP STRIP,FREQUENCY METER,AMMETER,OIL FILTE
L3
RAJINDRA & RAJINDRA MOTORS( MSE Social Category:General )    Under PMA
Item Categories : ELEMENT LUB OIL FILTER,BOLT,HOSE NON METALIC,CLIP HOSE CLIP STRIP,FREQUENCY METER,AMMETER,OIL FILTE

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Army automotive components tender 2026?

Bidders should confirm eligibility under past project experience, submit GST, PAN, and financial documents, provide OEM authorizations if applicable, and prepare 5 advance samples within 5 days of award for buyer approval. The contract allows up to 25% quantity variation and requires supply-only delivery.

What documents are required for Army spares tender 2026 in India?

Prepare GST certificate, PAN card, company financials, experience certificates of similar supply, safety and quality certifications if any, OEM authorizations, and past performance certificates. Include technical bid with item-wise compliance for 16 BOQ items.

What are the key eligibility criteria for Army spares procurement?

Demonstrate experience in supplying similar automotive components in the last 3 financial years, meet order-value thresholds (single 35% or two 20% or three 15%), and provide satisfactory performance certificates from prior buyers.

What is the delivery extension rule in this Army tender?

Delivery extensions are computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The buyer may extend within the contracted quantity and original rates.

When must advance samples be submitted for approval?

Within 5 days of contract award, submit 5 samples. Buyer will approve or specify required modifications within 5 days; bulk supply must align with approved samples or communicated changes.

What items are included in the Army 16-item BOQ?

Items include oil filters, non-metallic hoses, hose clamps, frequency meters, ammeters, oil filter elements, push-button switches, carburetor assemblies, spark plugs, fuel pipes, pinions, solenoids, piston rings, gaskets, and valve tappet covers.

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