Meity Headquarters Printer Consumables Tender MeitY Electronics & IT, India 2026 - OEM Toner/Ink Cartridges ISO/IS 550/ISO 9001

Tender Overview

Meity Head Quarter, operating under the Department of Electronics and Information Technology, seeks procurement of Toner Cartridges / Ink Cartridges / Printer Consumables. The tender requires 100% Genuine OEM make cartridges with model compatibility for specified OEM printers and minimum page yields. The estimated value is not disclosed; an EMD of ₹296,245 applies. Bidders must provide OEM authorization and demonstrate a registered office in the consignee state, with staggered delivery and the option to increase quantities by up to 25% at contracted rates. The award includes performance-based delivery terms and mandatory service-centre presence in the state of the consignee. This is a targeted procurement within India, focusing on government-organic toner/ink consumables for printers.

Key differentiators include mandatory manufacturer authorization, 100% genuine OEM products, staggered delivery, and a flexible quantity clause. Tender requires suppliers to align with the purchaser’s option to adjust volumes and delivery timelines, ensuring continuous printer availability across government facilities. Overall, this notice signals a compliant supply contract for printer consumables with strict brand and service-coverage requirements.

Technical Specifications & Requirements

• Product category: Toner/Ink Cartridges and related printer consumables for generic printer models
• Brand/ OEM requirement: 100% Genuine OEM cartridges; OEM authorization must accompany bids
• Model compatibility: Printer OEM model numbers and cartridge model numbers must be specified; cross-compatibility with listed printer brands
• Minimum yield: Replacement cartridge pages (exact figures to be provided in bid documents)
• Color/type: Ink/toner color variants to match printer types; cartridge type to be clearly indicated
• Delivery model: Deliveries to be staggered; extended timelines if option clause exercised
• Standards/ Certifications: Any referenced standards or certifications to be included; compliance with OEM specifications
• Service & support: Functional service centre in the state of consignee location; on-site vs carry-in warranty terms to be clarified
• Documentation: OEM authorization, vendor registration proof, and proof of capable service network
• Value indicators: EMD amount ₹296,245; turnover criteria as per bid document; detailed BOQ not provided

Terms, Conditions & Eligibility

• EMD: ₹296,245 to be submitted as specified (DD/online as directed in bid)
• Bidder turnover: Minimum average annual turnover over the last 3 financial years as per bid document; audited statements or CA certificates required
• OEM authorization: Bidder must submit manufacturer authorization from the OEM with complete contact details
• GST/PAN & financials: Valid GST registration, PAN, and relevant financial documents to bid
• Delivery & pricing: Delivery in staggered manner; quantity adjustments up to 25% during contract with corresponding price adjustments
• Service network: Required presence of service centers in the consignee state; carry-in or on-site warranty terms to be specified
• Eligibility checks: Bidder must not be in liquidation or bankruptcy; suitability verified via provided undertakings
• Documentation: Prepare and attach all required bid documents, including OEM authorizations, turnover certificates, and service capability proofs