GEM

Directorate Of Town Panchayats Ultrasound Machine Tender Erode Tamil Nadu 2025

Bid Publish Date

10-Dec-2025, 3:45 pm

Bid End Date

20-Dec-2025, 4:00 pm

Location

ERODE , TAMIL NADU

Progress

Issue10-Dec-2025, 3:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM service capability requirement within Tamil Nadu state for carry-in warranty
  • • Explicit 30-day deadline to establish a new service centre if not already present
  • • Dedicated toll-free telephone line for service support and a formal escalation matrix
  • • Option clause enabling +/- 25% quantity variation and corresponding delivery extension
  • • Delivery period adjustments calculated as (additional quantity/original quantity) × original delivery period
  • • No BoQ items available; focus on service readiness and post-award compliance
  • • Ultrasound Machine (V2) procurement under Tamil Nadu municipal administration
  • • No specified estimated value or EMD amount in available data; plan for standard government bid documents

Categories 3

ULTRASOUND ULTRASOUND MACHINE MACHINE

Tender Overview

The opportunity is issued by the Directorate Of Town Panchayats under the Municipal Administration And Water Supply Department, Tamil Nadu, for the procurement of an Ultrasound Machine (V2) in ERODE, TAMIL NADU 638001. Although the exact quantity and estimated value are not disclosed, the tender specifies a buyer option to adjust quantity by up to 25% and to extend delivery time proportionally, ensuring procurement flexibility. The contract emphasizes robust service and support, including a functional service centre requirement within the state and a dedicated toll-free support line. A unique aspect is the option clause and the conditional delivery timeline framework designed to handle dynamic demand.

  • Organization: Directorate Of Town Panchayats, Tamil Nadu
  • Location: Erode, Tamil Nadu
  • Product category: Ultrasound Machine (V2)
  • Delivery/quantity flexibility: up to 25% variation
  • Key differentiator: explicit service-centre presence and dedicated service support channels

Technical Specifications & Requirements

No itemized BoQ is provided. Tender terms require that bidders have a functional service centre in the state of the consignee location (for carry-in warranty) or establish one within 30 days of award. A dedicated toll-free service line and an escalation matrix must be provided. The option clause allows increasing/decreasing quantity and extending delivery time based on the formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Bidders must comply with these terms and demonstrate service readiness. Bolded terms indicate critical operational clauses.

Terms, Conditions & Eligibility

  • Quantity variation rights up to 25% during placement and currency of contract
  • Service Centre: must be functional in the state of each consignee location or be established within 30 days of award
  • Dedicated toll-free service number and an Escalation Matrix for service support
  • Payment terms, delivery timelines, and specific EMD/guarantee details are not disclosed; bidders should be prepared for post-award documentary evidence of service capability and compliance with the above terms

Key Specifications

  • Product: Ultrasound Machine (V2)

  • Quantity/BOQ: 0 items listed; flexible per option clause

  • EMD/Estimated value: Not disclosed in data

  • Category: Medical imaging equipment procurement for municipal administration

  • Standards/Compliance: Not specified in data; bidders must ensure standard medical device compliance

  • Service: State-wide service centre presence; toll-free support; escalation matrix

  • Delivery: Option-based delivery timeline; minimum extension of 30 days when applicable

Terms & Conditions

  • 25% quantity variation right during contract execution

  • Must establish or prove functional service centre within Tamil Nadu within 30 days

  • Dedicated toll-free service line and escalation matrix required

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms and documentary evidence for payment post-delivery

Delivery Schedule

Delivery period linked to the last delivery order date; additional time proportional to quantity variation with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should monitor standard penalties for delayed delivery and non-compliance

Bidder Eligibility

  • Experience in supplying medical imaging equipment, preferably ultrasound systems

  • Demonstrated ability to establish a service network within Tamil Nadu

  • Financial capacity to meet bid requirements and performance obligations

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar medical equipment supply

4

Financial statements (latest) demonstrating financial stability

5

EMD/Security deposit documentation as per tender norms

6

Technical bid documents and compliance certificates

7

OEM authorizations or dealership/distributor confirmations

8

Proof of existing functional service centre or timeline evidence for establishment

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the ultrasound machine tender in Erode Tamil Nadu 2025?

Bidders should prepare standard documents: GST, PAN, experience certificates, financials, EMD, and OEM authorizations. Ensure service centre readiness in Tamil Nadu or a clear 30-day establishment plan. Comply with the option clause allowing quantity variation up to 25% and be ready for delivery-time adjustments.

What documents are required for the ultrasound tender in Tamil Nadu 2025?

Submit GST certificate, PAN, experience certificates for similar medical equipment, financial statements, EMD documentation, technical compliance certificates, OEM authorizations, and proof of service centre or establishment plan. Include service escalation matrix and toll-free support details.

What are the key service requirements for the ultrasound equipment tender?

Bidders must have a functional service centre in Tamil Nadu or establish one within 30 days of award. Provide dedicated toll-free service line and an escalation matrix. Service support must be accessible across the state for carry-in warranty scenarios.

What is the delivery variation permitted under the tender terms?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery extension calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What are the expected payment terms for ultrasound equipment procurement?

Payment terms are not disclosed in the data. Bidders should anticipate standard government payment practices post-delivery, contingent on documentary evidence of service capability and compliance with the service terms and establishment of the required service centre.

Which organization is issuing the ultrasound tender in Erode?

The tender is issued by the Directorate Of Town Panchayats under the Municipal Administration And Water Supply Department, Tamil Nadu, for procurement in ERODE.

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