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Directorate Of Industrial TrainingWest Bengal A3 Size Multifunction Printer Tender 2026 ISO/IS 550 Compliant

Bid Publish Date

03-Jul-2026, 1:26 pm

Bid End Date

15-Jul-2026, 2:00 pm

Location

BARDHAMAN , WEST BENGAL
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Progress

Issue03-Jul-2026, 1:26 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Directorate Of Industrial Training (Technical Education Training And Skill Development, West Bengal) invites bids for an A3 Size Multifunction Printer (MFP) under the Q2 category. The tender references a printer procurement for Government ITI Rupnarayanpur, Hindustan Cables, Paschim Bardhaman, West Bengal. Key scope includes standard MFP functions with scanning, copying, and printing capabilities, plus on-site warranty and potential 25% quantity variation. No BOQ items are listed, and the exact estimated value and EMD are not disclosed. The tender emphasizes service support, establishment of service centers, and OEM accountability within India. Unique aspects include a mandatory service-center network in each consignee state and an escalation matrix for service support. The address of delivery/installation is specified, and optional extended warranty is referenced. This tender requires compliance with supplier minimum turnover and post-award installation obligations.

Technical Specifications & Requirements

  • Product: A3 Size Multifunction Printer (MFP) with printing, scanning, copying, and fax capabilities as applicable
  • Printing technology and speed metrics are described via ISO/IEC 24734 references for both monochrome and colour outputs, across laser/LED and inkjet variants
  • Hardware: RAM size (MB), Storage capacity (GB), and duty cycle; exact values not disclosed in the data
  • Paper handling: Number of main paper trays, total tray capacity at 75 GSM, bypass tray capacity at 75 GSM, original document feeder type, and feeder capacity
  • Connectivity: Required connectivity options and on-site/off-site warranty terms; on-site warranty duration and extended warranty years to be clarified
  • Certification/Warranty: On-site warranty duration, extended warranty details; supplier must establish service centers within 30 days if not pre-existing
  • Additional terms: OPTION CLAUSE allows up to 25% quantity variation; service center availability and toll-free support are mandatory
  • Delivery: Installation and commissioning at the specified Government ITI Rupnarayanpur address; OEM must have India-based registered office for imported products

Terms, Conditions & Eligibility

  • EMD amount and exact estimated value are not disclosed; bidders should prepare to comply with standard EMD requirements
  • Turnover: Minimum average annual turnover criteria over the last 3 years to be demonstrated via audited balance sheets or CA certificate
  • Service & Support: Functional service center in the state of each consignee location or establish within 30 days of award; dedicated toll-free support and escalation matrix
  • Delivery: Delivery/installation terms align with the buyer’s option clause; quantity may vary up to 25% during order and currency of contract
  • Compliance: OEM authorization, Indian after-sales service capability, and documentation proving service readiness; address-based delivery installation is specified

Key Specifications

  • Product/service: A3 Size Multifunction Printer (MFP) with printing, scanning, copying, and possibly fax

  • Minimum reporting standards: ISO/IEC 24734 for print speed (A4, monochrome/colour, laser/LED/inkjet)

  • Hardware: RAM in MB; Storage capacity in GB; Duty cycle (monthly prints) to be specified by bidder

  • Document handling: Original document feeder type, number of main paper trays, total capacity at 75 GSM, bypass tray capacity

  • Connectivity: Required interfaces and network features; on-site or extended warranty terms to be provided

  • Warranty: On-site warranty duration and extended warranty period; service-center availability in respective state

  • Compliance: OEM authorization; Indian registered office for imported products; escalation matrix for service

Terms & Conditions

  • Quantity flexibility up to 25% during contract and extended period

  • Service centers must be established in the state of each consignee within 30 days

  • Dedicated toll-free support and escalation matrix required from bidders

Important Clauses

Payment Terms

EMD and payment terms not disclosed; bidders should anticipate standard terms and ensure compliance with service and warranty requirements

Delivery Schedule

Delivery period linked to option clause; capacity expansion and delivery must align with last delivery order date and extended period if exercised

Penalties/Liquidated Damages

Penalties may apply for delayed installation or non-compliance with warranty terms; specific LD rate not disclosed in the data

Bidder Eligibility

  • Minimum average annual turnover as specified for the last 3 financial years

  • Functional service center presence in the bidder’s state or plan to establish within 30 days of award

  • OEM authorization and Indian after-sales service capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Na

Delivery Pincodes

713335

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Nitai Kumar Choudhary713335,P.O. - HINUSTAN CABLES,DIST- BURDWANNaNa713335130-

Authority Records

TECHNICAL EDUCATION TRAINING AND SKILL DEVELOPMENT DEPARTMENT

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Documents 3

GeM-Bidding-9554700.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

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Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes, No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Hardware Configuration RAM Size (MB) 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Scan To Functions Folder, Email
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover

4

Experience certificates for similar MFP procurements

5

OEM authorization/authorisation letter

6

Technical bid demonstrating compliance with MFP specifications

7

Proof of dedicated service center or plan to establish within 30 days

8

Evidence of on-site warranty capability and escalation matrix

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the A3 MFP tender in West Bengal 2026?

Bidders must submit GST, PAN, turnover proofs, and experience certificates; provide OEM authorization and service-center plan; ensure on-site warranty capability and escalation matrix; align with 25% quantity variation option and installation at Government ITI Rupnarayanpur.

What documents are required for the printer tender in West Bengal?

Required documents include GST certificate, PAN, audited turnover proof for 3 years, experience certificates for similar MFPs, OEM authorization, technical bid, and evidence of a service center or establishment plan within 30 days of award.

What are the essential technical specs for the A3 MFP tender?

Specs include A3 print/copy/scan functions, RAM and storage capacity details, duty cycle, 75 GSM tray capacity, bypass tray capacity, and ISO/IEC 24734 speed metrics for monochrome and colour outputs; ensure IS/ISO compliance where stated.

What is the delivery location for installation in this tender?

Delivery and installation are to be completed at Government ITI Rupnarayanpur, Hindustan Cables, Dist-Paschim Bardhaman, West Bengal (PIN-713335).

What is the required service support for the printer bid?

Bidder must provide dedicated toll-free service support, an escalation matrix, and establish a functional service center in the consignee state within 30 days of award; on-site warranty may apply per product scope.

What happens if quantity varies under the option clause?

Up to 25% quantity variation is permitted during contract; delivery period extends proportionally to the increased quantity, with a minimum extension of 30 days, and must align with the original terms.

Are there any OEM requirements for imported printers?

Imported printers require an OEM or authorized seller with a registered Indian office to provide after-sales service; submit a certificate proving in-country service capability.

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