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Indian Air Force A3 Size Multifunction Printer Tender Q2 2026 ISO 24734 & On-Site Warranty

Bid Publish Date

14-Jul-2026, 11:40 am

Bid End Date

24-Jul-2026, 12:00 pm

Location

KOLKATA , WEST BENGAL
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Progress

Issue14-Jul-2026, 11:40 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Indian Air Force, Department of Military Affairs, seeks an A3 Size Multifunction Printer (MFP) in a Q2 category procurement. The tender emphasizes a flexible quantity clause allowing up to 25% increase/decrease from bid quantity and a delivery framework tied to the last delivery order date. A key differentiator is the requirement to establish a Functional Service Centre in the consignee's state within 30 days of award, with payment release contingent on documentary evidence. Location is not specified in the data, and start/end dates as well as estimated value and EMD are not disclosed. This procurement targets reliable MFPs with hardware and connectivity features suited to government use, plus serviceability guarantees. The inclusion of on-site or extended warranty provisions underlines performance guarantees and maintenance expectations for the IAF.

Technical Specifications & Requirements

  • Product category: A3 Size Multifunction Printer (MFP) with general printing and scanning capabilities
  • Printing technology and type: Described as MFP with printing, copying, scanning, and fax options (availability of fax listed as a spec category)
  • Hardware basics: RAM size (MB), storage capacity (GB)
  • Performance indicators: ISO/IEC 24734 speeds for A4 (monochrome/color) across laser/LED and inkjet platforms
  • Duplexing, document handling: Auto duplex printing/copying; Original Document Feeder Type; Number of main paper trays; Connectivity options
  • Certification/warranty: On-site warranty (years) and extended warranty (years) terms; serviceability requirements
  • Delivery/installation: Delivery timelines tied to original and extended orders; service centre establishment within 30 days if not present
  • Special terms: 25% quantity option during contract and currency periods; documentary evidence required for service centre readiness

Terms, Conditions & Eligibility

  • EMD: Not specified in the data
  • Quantity flexibility: Option to increase/decrease quantity up to 25% of bid quantity at contract time; additional time calculation based on quantity changes with a minimum of 30 days
  • Service centre requirement: Bidder/OEM must have a functional service centre in the state of each consignee location or establish one within 30 days of award; payment released on documentary evidence of service centre readiness
  • Warranty: On-site warranty and possibility of extended warranty beyond standard terms; terms not quantified in data
  • Delivery terms: Delivery period alignment with the last date of original delivery order; option clause may extend delivery duration within contract limits
  • Documentation: Bidders must demonstrate capability to support government procurement with service infrastructure and compliance evidence
  • Compliance: Must meet procurement terms and ensure readiness for post-warranty service and parts availability

Key Specifications

    • Product category: A3 Size Multifunction Printer (MFP) with printing, copying, scanning, and optional fax
    • RAM size: as specified by bidder (in MB) and listed under Hardware Configuration
    • Storage capacity: specified in GB under Hardware Configuration
    • Minimum print speeds (A4 ISO/IEC 24734): speeds for monochrome and color across laser/LED and inkjet (exact numbers to be supplied in bid)
    • Duplexing: Auto Duplexing Printing/Coping (2-sided) capability
    • Document handling: Original Document Feeder Type and Number of Main Paper Tray
    • Connectivity: defined connectivity options (USB, Ethernet, Wi-Fi, etc.)
    • Warranty: On Site Warranty (in Year) and Extended Warranty (in Years)
    • Delivery/Service: delivery terms tied to original/extended orders; 30-day service centre establishment target

Terms & Conditions

  • Option to adjust quantity by up to 25%; delivery timeline adjusts accordingly with minimum 30 days

  • Mandatory establishment/verification of a functional Service Centre in the consignee state within 30 days of award

  • Payment release contingent on documentary evidence of the Service Centre and contract compliance

Important Clauses

Payment Terms

Payment released after submission of documentary evidence for service centre readiness; terms specify on-site/extended warranty options

Delivery Schedule

Delivery period begins from last date of original order; option-adjusted duration follows the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should verify during bid submission

Bidder Eligibility

  • Demonstrated ability to supply government-scale A3 MFPs with service support

  • Presence or planned establishment of a state-level service centre within 30 days of award

  • Compliance with contract quantity variation up to 25% and delivery timelines

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

20

Delivery Locations

1

Delivery Cities

Kolkata

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-KolkataKolkata--120-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9602947.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration document

2

PAN card

3

Experience certificates demonstrating prior MFP supply or government sector experience

4

Financial statements (audited if available)

5

EMD/Security deposit documents (if required by terms)

6

Technical bid documents confirming printer specifications and compliance with required standards

7

OEM authorization or authorized distributor certificate

8

Proof of existing or planned service centre in bidder's state (or plan with milestones)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the A3 MFP tender in India Air Force 2026?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and OEM authorizations along with technical bid documents. Ensure service centre capability in the consignee state or plan establishment within 30 days of award; comply with 25% quantity variation and provide warranty terms.

What documents are required for the MFP tender submission in India Air Force?

Submit GST certificate, PAN, experience certificates for similar MFP supply, financial statements, EMD documents (if applicable), technical bid detailing RAM/storage/duplex/ connectivity, and OEM authorization. Include service centre plan or evidence of readiness in the consignee state.

What are the essential technical specifications for the A3 MFP tender?

Key specs include RAM in MB, storage in GB, auto duplexing capability, number of main paper trays, Original Document Feeder type, connectivity options, and on-site/extended warranty durations. ISO/IEC 24734 performance metrics to be provided for A4 speeds (monochrome/color).

When is the delivery period for the Indian Air Force MFP procurement?

Delivery terms are tied to the last date of the original delivery order; if quantity is increased, the extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the warranty requirements for the MFP bid in the IAF tender?

Proposals must specify On-Site Warranty (years) and Extended Warranty (years) beyond standard coverage; ensure supplier can provide service support and parts during the warranty period at the consignee location.

What is the 25% quantity option in the IAF tender terms?

Contract allows +/- 25% variation in bid quantity at placement and during the currency of the contract; delivery and price remain at contracted rates, with time extensions determined by the existing formula and minimum 30 days.

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