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National Rural Livelihood Mission Office Supplies IT Equipment Tender Hathras Uttar Pradesh 2026

Bid Publish Date

02-Jan-2026, 9:38 pm

Bid End Date

19-Jan-2026, 11:00 am

Location

HATHRAS , UTTAR PRADESH

Progress

Issue02-Jan-2026, 9:38 pm
Corrigendum08-Jan-2026
AwardPending
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Quantity

1940

Category

PLASTIC FOLDER

Bid Type

Two Packet Bid

Key Highlights

  • • Specific quantity fluctuation clause allowing up to 25% increase/decrease in bid quantity
  • • OEM/Manufacturer Authorization requirement for distributors participating in bid
  • • Data Sheet submission mandatory to match product specifications with bid
  • • 3 years of experience in supplying similar Govt/PSU/public listed contracts
  • • Delivery period adjustments based on extended quantity with minimum 30 days
  • • No published EMD amount or estimated contract value in provided data

Categories 18

PANEL COPIER PAPER MULTIFUNCTION PRINTERS BALL PEN ALPHABET STAMPS FILTER RETAINERS BARITONE HORNS MICROPROCESSORS COMPUTER PRINTERS CENTRAL PROCESSING UNIT PEN PHOTOCOPIER MACHINE UPS ATM STAPLER PLASTIC COMPUTER PERIPHERAL MILITARY VEHICLE

Tender Overview

The National Rural Livelihood Mission (Rural Development Department, Uttar Pradesh) invites bids for a broad range of office supplies and IT equipment in Hathras, Uttar Pradesh. The procurement scope includes PLASTIC FOLDERs, JUET FOLDERs, FILE COVERS, GEL PENS, BALL PENS, STAPLERS (BIG & SMALL), TAGS, HIGHLIGHTERS, NOTEBOOKS (BIG & SMALL), MARKERS, DOOR BELLS, STAMP PADS, A4/A3 PAPER, TAPE, USB, EXTERNAL HARD DISK, UPS, antivirus licenses, and printers. The estimated value and EMD are not disclosed. The quantity variation may be allowed up to 25% during contract execution. Delivery timelines and payment terms remain to be confirmed in the tender documents. This procurement targets government/educational and public sector supply needs in Hathras.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender data; bidders must rely on item categories listed and provide a Data Sheet validating offered products.
  • Data Sheet submission is required and will be cross-checked against product specifications.
  • Data Sheet alignment with offered items is mandatory; mismatches may lead to bid rejection.
  • Manufacturer Authorization is required where applicable; OEM authorization details must be included with bid.
  • The BOQ comprises 40 items across stationery, office consumables, and basic IT peripherals; precise quantities are not disclosed.
  • Standard compliance notes are not specified; bidders should prepare product certifications and warranties aligned to common govt procurements.

Terms, Conditions & Eligibility

  • Option to increase/decrease bid quantity up to 25% at contract award and during currency at contracted rates.
  • Delivery period rules: extended delivery time calculations based on extra quantity and original delivery period, with a minimum 30 days.
  • Bidder must not be undergoing liquidation or insolvency; must upload an undertaking declaring financial standing.
  • Experience criterion requires regularly manufactured and supplied similar category products to Central/State Govt/PSU/Public Listed Company for 3 years before bid opening.
  • Manufacturer Authorization: if using authorized distributors, OEM authorization must be provided with bid. Data Sheet alignment and product specifications verification are mandatory.
  • No explicit GST/PAN/EMD details provided in the summary; bidders should prepare typical tender documents and ensure data sheet alignment.

Key Specifications

  • Product categories: stationery (folders, notepads, pens, markers, tapes, staplers, clips, pins, tags, pen bottles), paper (A4, A3), IT peripherals (USB drives, external hard disks, UPS, antivirus licenses), and basic office equipment (lamps, door bells, stamp pads, file registers), printers (Cannon/Tank printers, laser multifunction).

  • Quantity/BOQ: 40 total items; exact quantities not disclosed in data

  • Data Sheet: mandatory submission; must reflect offered model numbers and specs

  • OEM authorization: required for distributors; proof of authorization to be attached

  • Delivery: terms allow 25% quantity variation with extended delivery period; minimum 30 days as applicable

Terms & Conditions

  • 25% quantity fluctuation allowed during contract execution with extended delivery calculations

  • Data Sheet alignment mandatory; mismatches may lead to rejection

  • 3 years' experience in supplying similar Govt/PSU contracts required

Important Clauses

Payment Terms

Not disclosed in summary; bidder should confirm payment terms in final tender documents and ensure compliance with Govt procurement policies.

Delivery Schedule

Delivery period adjustments based on quantity changes; minimum 30 days; timing linked to last date of original/extended delivery period.

Penalties/Liquidated Damages

Not specified in provided data; bidders should review final ATC for LD/penalty clauses.

Bidder Eligibility

  • Regularly manufactured and supplied similar category products to Govt/PSU/Public Listed Company for 3 years

  • Non-liquidation and not under court receivership

  • OEM authorization or authorized distributor with proper documentation

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Bill of Quantities (BOQ) 40 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PLASTIC FOLDER PLASTIC FOLDER 200 pieces buycon27 15
2 JUET FOLDER JUET FOLDER 100 pieces buycon27 15
3 FILE COVER FILE COVER 500 pieces buycon27 15
4 GEL PEN GEL PEN 50 pieces buycon27 15
5 BALL PEN BALL PEN 50 pieces buycon27 15
6 STAPLER BIG STAPLER BIG 5 pieces buycon27 15
7 STAPLER SMALL STAPLER SMALL 5 pieces buycon27 15
8 TAG TAG 100 pieces buycon27 15
9 FEVISTIK FEVISTIK 50 pieces buycon27 15
10 GUM BOTTLE GUM BOTTLE 10 pieces buycon27 15
11 STAPLET PIN STAPLET PIN 20 pieces buycon27 15
12 HIGHLIGHER HIGHLIGHER 20 pieces buycon27 15
13 FLAG FLAG 20 pieces buycon27 15
14 NOTEBOOK BIG NOTEBOOK BIG 100 pieces buycon27 15
15 NOTEBOOK SMALL NOTEBOOK SMALL 100 pieces buycon27 15
16 MARKER MARKER 20 pieces buycon27 15
17 DOOR BELL DOOR BELL 5 pieces buycon27 15
18 STAMP PAD STAMP PAD 20 pieces buycon27 15
19 ALL PIN ALL PIN 20 pieces buycon27 15
20 POKER POKER 20 pieces buycon27 15
21 CLIP CLIP 20 pieces buycon27 15
22 REGISTRE 6 REGISTRE 6 20 pieces buycon27 15
23 REGISTRE 4 REGISTRE 4 20 pieces buycon27 15
24 REGISTER-2 REGISTER-2 10 pieces buycon27 15
25 PEPAR WEIGHT PEPAR WEIGHT 20 pieces buycon27 15
26 FLOOD FLOOD 20 pieces buycon27 15
27 PENCIL PENCIL 20 pieces buycon27 15
28 TAPE WHTE 3 INCH TAPE WHTE 3 INCH 10 pieces buycon27 15
29 TAPE BROWN 3 INCH TAPE BROWN 3 INCH 10 pieces buycon27 15
30 ALL IN ONE I7 16 GB 512GB SSD 27 INCH ALL IN ONE I7/16/512GB SSD/27 INCH 3 pieces buycon27 15
31 CANNON TANK PRINTER CANNON TANK PRINTER 2 pieces buycon27 15
32 LASER PRINTER MULTIFUNCTION CANNON LASER PRINTER MULTIFUNCTION CANNON 2 pieces buycon27 15
33 INTRACTIVE PANEL 65 INCH WITH CPU AND FLOOR STAND INTRACTIVE PANEL 65 INCH WITH CPU AND FLOOR STAND 1 pieces buycon27 15
34 ANTIVIRUS 3 YEARS ANTIVIRUS 3 YEARS 9 pieces buycon27 15
35 EXTRANAL HARD DISK 1TB EXTRANAL HARD DISK 1TB 4 pieces buycon27 15
36 UPS 1KVA UPS 1KVA 5 pieces buycon27 15
37 88A 88A 12 pieces buycon27 15
38 12A 12A 12 pieces buycon27 15
39 A4 PAPER A4 PAPER 300 pieces buycon27 15
40 A3 PAPER A3 PAPER 25 pieces buycon27 15

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar category supplies to Govt/PSU

4

Financial statements (latest available)

5

EMD submission proof (when specified in final tender docs)

6

Technical bid documents and Data Sheet for offered products

7

OEM authorization / manufacturer’s authorization (where applicable)

Corrigendum Updates

1 Update
#1

Update

08-Jan-2026

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for NRLM office supplies tender in Hathras UP 2026

Bidders should submit a Data Sheet with offered product specs, OEM authorization if applicable, and standard bid documents (GST, PAN, financials). Ensure 3 years’ govt supply experience and readiness to handle up to 25% quantity variation. Verify delivery terms and payment schedule in final tender documents.

What documents are required for NRLM procurement of office supplies UP

Prepare GST certificate, PAN card, 3 years govt supply experience certificates, latest financial statements, OEM authorization, technical bid with Data Sheet, and EMD proof if demanded in final terms. Ensure seamless data-sheet alignment with offered products and brand compliance.

What are the delivery terms for Hathras NRLM bid 2026

Delivery terms allow a 25% quantity variation at contract, with extended delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days. Delivery starts from last date of original delivery order; confirm exact timelines in final documents.

Which brands or OEM authorizations are required for NRLM UP tender

If submitting via authorized distributor, provide OEM authorization certificate detailing authorized products. Data Sheet must match the offered brand and model numbers; non-aligned submissions risk rejection per ATC data sheet clause.

What is the scope of items in NRLM Hathras procurement

Scope includes PLASTIC FOLDERs, JUET FOLDERs, FILE COVERS, GEL PENS, BALL PENS, STAPLERS (BIG & SMALL), TAGS, HIGHLIGHTERS, NOTEBOOKS, MARKERS, DOOR BELLS, STAMP PADS, PAPER (A4/A3), TAPE, USBs, EXTERNAL HDD, UPS, antivirus licenses, and printers; total 40 item categories with unspecified quantities.

What experience is required for NRLM government procurement in UP

Bidder must demonstrate 3 years of regular supply to central/state govt bodies or PSUs for similar category products, with contract copies for each year. Primary product value must meet the criterion in bunch bids, with supporting contracts attached.

How to prepare Data Sheet for NRLM 2026 tender UP

Data Sheet must include exact model numbers, ratings, capacities, certifications, and warranty terms for each offered item. It will be used to verify consistency with bid specifications; ensure complete alignment to avoid bid rejection.

When will NRLM UP tender require EMD and payment terms

EMD details are not specified in the summary; bidders should await final tender documents for EMD amount and payment terms. Prepare conventional EMD readiness (DD/online) and ensure compliance with institutional payment norms once published.

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