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Indian Army Department of Military Affairs Paper & Office Supplies Tender Senapati Manipur 2026 - 28 Items Brand & Specification Compliance

Bid Publish Date

16-Jan-2026, 6:39 pm

Bid End Date

27-Jan-2026, 7:00 pm

Value

₹3,80,205

Location

SENAPATI , MANIPUR

Progress

Issue16-Jan-2026, 6:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2356

Category

JK Copier Super A4 Size Paper

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a diverse range of office consumables and stationery under a single procurement bundle in Senapati, Manipur (PIN 795007). The estimated value is ₹380,205.00 with a catalog of 28 items, including JK Copier Super A4, LaserJet cartridges, assorted envelopes, file covers, pens, tape, photopaper, and Technova/Novacad paper solutions. The contract requires compliance with supplied brand and specifications, and bidders must secure sample approval with certification accompanying bid documents. A mandatory bank-verified mandate form with cancelled cheque is required for submission. The CFA’s decision will be final, and quantity adjustments of up to 25% are permitted during and after contract award.

Technical Specifications & Requirements

  • No explicit technical specs are published; however, items must be supplied strictly per brand and specification.
  • Sample approval is a prerequisite to quality certification, and the approving authority uploads a formal certificate in the seller bid documentation.
  • Items must conform to the brand spec and be delivered under the option clause provisions (quantity flexibility up to 25%).
  • Bidder documents must include a mandate form verified by bank and cancelled cheque; final acceptance rests with CFA.
  • The BoQ lists 28 items across paper, ink, envelopes, filing accessories, and peripherals; delivery timing aligns to contract terms.

Terms, Conditions & Eligibility

  • The contract allows a 25% quantity variation at the time of order and during the currency of the contract at contracted rates.
  • Suppliers must supply items strictly per brand and specification with sample approval documented in the bid files.
  • A bank-verified mandate form with cancelled cheque is mandatory for bid submission.
  • CFA decision is final on all matters. Ensure compliance with all listed terms and conditions for bid eligibility.

Key Specifications

  • Items must be supplied as per brand and specification only

  • Sample approval of items required with certification uploaded in seller bid doc

  • Mandate form, bank verification, and cancelled cheque must be uploaded with bid

  • Decision of CFA will be final

  • Total 28 items across office papers, cartridges, envelopes, file covers, and accessories

Terms & Conditions

  • Quantity variation up to 25% allowed at order and during currency

  • Sample approval mandatory with certification uploaded

  • Bank-verified mandate form with cancelled cheque required

Important Clauses

Payment Terms

Not explicitly stated in tender; contract allows contracted rates with quantity adjustments up to 25% and standard CFA finality

Delivery Schedule

Delivery period linked to original and extended timelines; initiation from last date of delivery order; additional time calculated as (Increase quantity / Original quantity) × Original period, minimum 30 days

Penalties/Liquidated Damages

Not specified; implied through option clause and delivery schedules; CFA finality governs resolution

Bidder Eligibility

  • Suppliers must adhere to brand and specification compliance with sample approval

  • Bank-verified mandate form with cancelled cheque to be uploaded

  • CFA final decision is binding on all bidders

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Bill of Quantities (BOQ) 28 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 JK Copier Super A4 Size Paper A4 Size Paper Brand JK Copier Super 228 ream [email protected] 15
2 JK Copier Super FS Size Paper FS Size Paper Brand JK Copier Super 210 ream [email protected] 15
3 Cartridge 88A HP Laserjet Cartridge 88A Laserjet Brand HP 26 nos [email protected] 15
4 Cartridge 12A HP Laserjet Cartridge 12A Laserjet Brand 4 nos [email protected] 15
5 Cartridge 337 Canon Cartridge 337 Brand Canon 4 nos [email protected] 15
6 Cartridge Image 2625 NPG 84 Toner Black Cartridge Image 2625 Toner Black Brand NPG 84 1 nos [email protected] 15
7 HP Laserjet 137A Brand HP Laserjet 137A 2 nos [email protected] 15
8 V7 Pen Blue V7 Pen Colour Blue 54 nos [email protected] 15
9 Laminated Register Cover 16 inch width x 4 mtr length Laminated Register Cover Size 16 inch width x 4 mtr length 26 nos [email protected] 15
10 Paper Flag 4 Colour Size 4 x 3 inch Paper Flag Size 4x 3 inch 4 Colours 11 pkt [email protected] 15
11 Register 300 Pages Hard Cover 32 x 19 cm Register 300 Pages Hard Cover 32 x 19 cm 11 nos [email protected] 15
12 Envelope size 10 x 16 inch Light Yellow Envelope size 10 x 16 inch Colour Light Yellow 200 nos [email protected] 15
13 Envelope size 10 x 12 inch DarkYellow Envelope size 10 x 12 inch Colour DarkYellow 200 nos [email protected] 15
14 Envelope size 10 x 14 inch Green Envelope size 10 x 14 inch Colour Green 200 nos [email protected] 15
15 File Cover with printed unit logo and monogram in three colour Blue, Pink, and green File Cover with printed unit logo and monogram in three colour as Blue, Pink, and green 312 nos [email protected] 15
16 File Cover White Glossy File Cover as White Glossy 135 nos [email protected] 15
17 V7 Pen Red V7 Pen Colour Red 13 nos [email protected] 15
18 Cello Tape Brown 2 inch Pack of 2 Brand Cello Tape Brown 2 inch Pack of 2 13 nos [email protected] 15
19 Stamp Pad Ink Ashoka Stamp Pad Ink Brand Ashoka 3 nos [email protected] 15
20 Photopaper A4 Size Pack of 50 Sheet Photopaper A4 Size 50 Sheet 1 pkt [email protected] 15
21 Cartridge refill powder Cartridge refill powder original quality 49 btl [email protected] 15
22 Pen Blue Raymond Pen Blue Brand Raymond 105 nos [email protected] 15
23 Pen Red Raymond Pen Red Brand Raymond 30 nos [email protected] 15
24 Envelope size 4.5 x 10.5 inch Yellow Envelope size 4.5 x 10.5 inch Colour Yellow 500 nos [email protected] 15
25 Technova Novacad Premium Paper 100 GSM 36 inch 100 Mtr Technova Novacad Premium Paper 100 GSM 36 inch 100 Mtr 6 roll [email protected] 15
26 Technova Novacad Premium Paper 100 GSM 24 inch 100 Mtr Technova Novacad Premium Paper 100 GSM 24 inch 100 Mtr 6 roll [email protected] 15
27 Technova Novacad Premium Tracing Paper 100 GSM 24 inch 100 Mtr Technova Novacad Premium Tracing Paper 100 GSM 24 inch 100 Mtr 3 roll [email protected] 15
28 Technova Novacad Premium Tracing Paper 100 GSM 36 inch 100 Mtr Technova Novacad Premium Tracing Paper 100 GSM 36 inch 100 Mtr 3 roll [email protected] 15

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about MANIPUR tender market

How to bid for office supplies tender in Senapati Manipur 2026?

Bidders should prepare brand-compliant products, obtain sample approval, and upload the bank-verified mandate form with cancelled cheque. Ensure CFA-approved documentation accompanies the bid and note the 25% quantity variation clause. The overall process requires 28 item compliance with specified brands.

What documents are required for Indian Army stationery tender in Manipur?

Submit GST certificate, PAN, experience certificates, financial statements, EMD documents, technical bid documents, OEM authorizations, and sample approval certificates. A bank-verified mandate form with cancelled cheque must accompany the bid submission as per terms.

What are the technical specifications for paper and cartridges tender in Manipur?

No explicit numerical specs are published; bidders must supply items strictly per brand and specification, with sample approval. Ensure products match the listed brands (e.g., JK Copier, Technova Novacad) and that documentation confirms brand compliance and quality acceptance.

When is the delivery deadline for the Senapati procurement in 2026?

Delivery periods follow the contract’s original delivery order and any extended time; additional time equals (increased quantity/original quantity) × original period, with a minimum of 30 days. Real deadlines depend on the purchase order and CFA decisions.

What is the EMD requirement for this Army stationery bid in Manipur?

EMD details are not numerically stated in the tender; bidders should prepare standard EMD submission per government norms and ensure alignment with the requirement to participate. Verify exact EMD method with the issuing CFA guidance during bid submission.

How does the 25% quantity option clause affect bidding for this procurement?

Bid submissions must assume up to 25% quantity variation at contract award and during currency. Pricing should reflect flexibility, with delivery plans adaptable to order fluctuations while maintaining brand and specification compliance and sample approvals.

What is CFA’s role in this Indian Army procurement for office supplies?

The CFA’s decision is final on all bid-related matters. Submit all required documentation, including sample approvals and mandated forms, to ensure the CFA can adjudicate eligibility, compliance, and quality conformance before award.

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