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HQIDS Department of Military Affairs Online UPS 10 KVA IS 16242 Part 1 Tender Kohima Nagaland 2026

Bid Publish Date

10-Jan-2026, 7:37 pm

Bid End Date

14-Jan-2026, 8:00 pm

Location

KOHIMA , NAGALAND

Progress

Issue10-Jan-2026, 7:37 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-authorized installation and commissioning by OEM-certified personnel
  • • IS 16242 (Part 1) compliance for online UPS 10 KVA with battery
  • • Two-year minimum warranty; OEM warranty certificates required at delivery
  • • Dedicated service/support hotline and defined escalation matrix
  • • Bidder must demonstrate non-obsolescence with at least 5 years residual market life
  • • Invoices to be issued in consignee name with consignee GSTIN
  • • Mandatory NDA clause and vendor code creation documentation

Tender Overview

Organization: HQIDS (Department of Military Affairs) seeks an Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1). Scope includes installation, commissioning, testing, and after-sales support at the consignee location in Kohima, Nagaland. Bidder must ensure product is not obsolete and maintains at least 5 years residual market life. Key differentiators are OEM-certified installation, dedicated service channels, and a two-year warranty. The procurement emphasizes OEM authorization and NDA compliance, with clear expectations on service readiness and local maintenance capability.

Technical Specifications & Requirements

  • Category: Performance Parameters – Rating (KVA), Input Voltage and Output Voltage (AC, 50 Hz)
  • Construction: Availability of inbuilt isolation transformer; Overall Efficiency; minimum overload capacity for online UPS
  • Battery/Backup Bank: Type of battery; Backup Time guarantees; mounting type and ingress protection (IP rating)
  • Operating Conditions: Temperature range limits; warranty details: Minimum Standard Warranty (2 years indicated in terms)
  • Warranty & Reports: OEM warranty certificates required at delivery; service network and installation by OEM-certified personnel; NDA and data protection commitments
  • Other Considerations: Ensure non-obsolescence, OEM authorization, and GST/PAN/EFT documentation readiness prior to bid submission.

Terms, Conditions & Eligibility

  • EMD/Financial Standing: Bidder must not be in liquidation or similar; provide undertaking
  • Product Life: Offerings must have at least 5 years residual life; not declared end-of-life by OEM
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable
  • Installation/Support: Installation and commissioning by OEM or certified personnel; dedicated service line; escalation matrix
  • Warranty & After-Sales: 2-year warranty; after-sales network with regional service centers; OEM certificates on delivery
  • Invoices: Invoices must be raised in the consignee name with GSTIN of consignee
  • Miscellaneous: NDA on bid head; non-disclosure and data protection obligations; supplier must meet all buyer-added terms

Key Specifications

  • Online UPS 10 KVA with battery, IS 16242 (Part 1) compliant

  • Input/Output: AC 50 Hz; voltages per IS 16242 requirements

  • Inbuilt isolation transformer (yes/no as specified in bid)

  • Overall efficiency specification to be provided by OEM

  • Minimum UPS overload capacity as defined by IS 16242

  • Battery type and specified backup time; mounting type and IP rating

  • Operating temperature range; minimum 2-year standard warranty

Terms & Conditions

  • EMD and financial standing: no liquidation, provide undertaking

  • Non-obsolescence: 5 years residual market life; OEM life-cycle proof

  • Delivery terms: OEM-certified installation, commissioning, testing at consignee

  • Warranty: 2-year minimum with OEM warranty certificates

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization

  • Invoices: raised in consignee name with consignee GSTIN

Important Clauses

Payment Terms

Not specified in data; ensure compliant invoice terms with GSTIN and consignee details per tender terms

Delivery Schedule

Installation, commissioning and testing to be carried out by OEM-certified personnel; timelines not provided in data

Penalties/Liquidated Damages

Not specified in data; bidders should anticipate standard LD terms for delivery delays and performance shortfalls

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • Product not end-of-life within next 5 years as per OEM

  • OEM authorization or authorized reseller with certificate

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Rating (in KVA) 10
Performance Parameters Input Voltage (AC, 50 Hz) Single Phase, 160V - 260V
Performance Parameters Output Voltage (AC, 50 Hz) Single Phase, 230V±1%,
Construction Availability of Inbuilt Isolation Transformer No
Construction Overall Efficiency (in %) 90% - 94%
Construction Minimum Overload Capacity of Online UPS 150% of Rating in KVA for 60 seconds
Battery/Backup Bank Type of Battery SMF-VRLA (Sealed Maintenance Free-Valve Regulated Lead Acid) / Stationary Lead Acid Batteries
Battery/Backup Bank Backup Time 30.0
Features Type of Mounting of Online UPS Floor Standing
Features Ingress Protection IP20, IP21 Or higher
Operating Conditions Operating Temperature Range (Lower Limit) 5°C to 10°C
Operating Conditions Operating Temperature Range (Upper Limit) 45°C to 50°C
Warranty And Reports Minimum Standard Warranty 1.0

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Required Documents

1

GST registration certificate

2

PAN card

3

Cancelled cheque copy

4

EFT mandate validated by bank

5

OEM authorization certificate (where applicable)

6

Proof of non-obsolescence (OEM life-cycle statement)

7

Warranty certificates and service center details

8

NDA/bidder confidentiality declaration

Frequently Asked Questions

Key insights about NAGALAND tender market

How to bid for the UPS tender in Kohima Nagaland 2026

Bidders must be non-liquidated; provide PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if using authorized dealers. Ensure the UPS is IS 16242 (Part 1) compliant, with 2-year OEM warranty and OEM-certified installation. Include non-obsolescence proof and service support details in the bid.

What documents are required for the HQIDS UPS procurement 2026

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, NDA, and warranty certificates. Provide service center details and dedicated support contact. Ensure invoice is in consignee name with consignee GSTIN; include non-obsolescence proof and installation readiness.

What are the technical standards for IS 16242 UPS bids in Nagaland

UPS must meet IS 16242 (Part 1) requirements, including input/output voltage specs, efficiency targets, isolation transformer availability, and minimum overload capacity. Batteries must meet OEM-specified type with guaranteed backup times and IP ratings for mounting and protection.

When is the delivery and installation deadline for the Kohima UPS contract

Exact delivery deadline is not provided in the data; terms require installation and commissioning by OEM-certified personnel at consignee location in Kohima. Bidders should prepare a detailed installation timeline in the bid and confirm availability of service support within the project schedule.

What are the warranty terms for the 10 KVA UPS supply 2026

A minimum 2-year warranty is required from final acceptance or after installation. OEM warranty certificates must accompany delivery. After-sales support should include maintenance service and regional centers; NDA obligations apply to confidential contract information.

What are the eligibility criteria for bidders in HQIDS procurement

Applicants must have credible financial standing (no liquidation), provide non-obsolescence evidence (5 years residual life), and possess OEM authorization if bidding through distributors. Service capability must include OEM-certified installation and a dedicated service line for support.

What are the invoice and payment terms for the HQIDS UPS bid

Invoices must be raised in the consignee name with the consignee GSTIN. While explicit payment terms are not stated, vendors should align with standard public procurement practices, ensuring timely processing after acceptance and delivery per contract terms.

What are the installation and service requirements for the UPS

Installation must be performed by OEM-certified personnel or OEM-authorized resellers. A dedicated toll-free service line and escalation matrix are required. Service centers near consignee destinations must be disclosed, with warranty and maintenance commitments clearly defined.

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