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Gujarat Sports Youth And Cultural Activities Department Narmada Event Management Tender 2026 - Venue Development, 4 Days

Bid Publish Date

02-Jul-2026, 5:33 pm

Bid End Date

13-Jul-2026, 12:00 pm

Value

₹4,00,000

Location

NARMADA , GUJARAT
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Progress

Issue02-Jul-2026, 5:33 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Categories 1

DEVELOPMENT

Tender Overview

The Gujarat State department responsible for Sports, Youth and Cultural Activities seeks an Event Management Service for a four-day TASP SHIBIR and related venue development in Narmada, Gujarat (391111). Estimated value is ₹400,000. The scope includes organizing a multi-day event (conference/exhibition-style) with on-site management, logistics, and venue setup as per ATC guidelines. Bidder must maintain an office in the state and ensure non-toxic, safe materials where applicable. The tender allows a 25% adjustment in contract quantity or duration at award time, with formal consent for any scope expansion. An emphasis on compliance, liability, and timely delivery differentiates qualified bidders.

Technical Specifications & Requirements

  • Service category: Event/Exhibition Management for four days; location: Narmada, Gujarat; estimated value: ₹400,000.
  • EMD: ₹12,000 via Account Payee Demand Draft in favour of District Youth Development Officer, Narmada, payable at Rajpipla; bid must include scanned DD proof and hardcopy delivery within 5 days post bid opening.
  • After contract award, performance security via DD is acceptable; hard copy must reach the buyer within 15 days.
  • Mandatory office presence: service provider must have an office within the consigneed state; documentation to support location required.
  • Preference: Micro and Small Enterprises (MSEs) from Gujarat with valid Udyam Registration receive purchase preference; ensure all required certificates are attached.

Terms, Conditions & Eligibility

  • 25% flexible scope/quantity or duration adjustment at contract issue, with consent for lumpsum service contracts.
  • Bidder must not be in liquidation or bankruptcy; must upload an undertaking.
  • Products/ services must be non-toxic and safe; toxic materials require MSDS documentation.
  • Bids may require submission of multiple certificates; failure to upload any required document may lead to rejection.
  • Payment/Delivery: terms aligned with GeM GTC; ensure compliance and timely delivery; office presence in Gujarat is mandatory for service continuity.
  • State-level MSE purchase preference applies to eligible Gujarat-based bidders with valid credentials.

Key Specifications

  • Event management service for 4 days in Narmada, Gujarat

  • Estimated contract value: ₹400,000

  • EMD: ₹12,000 via DD, payable at Rajpipla

  • Delivery/implementation within 5 days post bid opening (DD proof submission)

  • Performance security via DD or PBG as per GeM GTC

  • MSE Gujarat preference with valid Udyam Registration

  • Office presence requirement within the state of consignee

Terms & Conditions

  • EMD amount: ₹12,000 DD in favor of DISTRICT YOUTH DEVELOPMENT OFFICER, NARMADA

  • 50/50 or 25% scope variation allowed at contract issue, with consent

  • Office must be located in Gujarat; MSE preference for eligible bidders

Important Clauses

Payment Terms

EMD ₹12,000 via DD; performance security via DD or PBG; payment terms aligned with GeM GTC; delivery of hard copy documents within 5 days of bid end/opening

Delivery Schedule

Office must be operational in Gujarat; service delivery for 4-day event; deliverables per ATC; hard copies required within 15 days post-award

Penalties/Liquidated Damages

Penalty terms may apply per GeM GTC for non-compliance; LD details not explicitly stated in provided data

Bidder Eligibility

  • Must maintain an office within Gujarat state

  • Not under liquidation or bankruptcy; provide undertaking

  • Valid GST, PAN, and financial credentials; MSE status preferred with Udyam Registration

  • Experience in event management or related services; evidence required

  • Non-toxic materials for event supplies; MSDS for any toxic items

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; TASP SHIBIR; Venue Development, AS PER ATC; AS PER ATC; 4 DAYS

Authority Records

SPORTS, YOUTH AND CULTURAL ACTIVITIES DEPARTMENT

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Documents 5

GeM-Bidding-9550585.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for event management or related services

4

Financial statements or turnover evidence

5

EMD submission proof (₹12,000) via DD in favour of DISTRICT YOUTH DEVELOPMENT OFFICER, NARMADA

6

Proof of DD delivery (hard copy to Buyer within 5 days of Bid End/Opening)

7

Performance security DD (if chosen) in favour of DISTRICT YOUTH DEVELOPMENT OFFICER, NARMADA

8

Office address proof within Gujarat

9

Certificates and OEM authorizations if applicable

10

Any ATC/Corrigendum certificates (uploaded)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the event management tender in Narmada Gujarat 2026?

Bidders must meet Gujarat-based office location requirement, submit ₹12,000 EMD via DD in favour of DISTRICT YOUTH DEVELOPMENT OFFICER, NARMADA, and provide GST, PAN, and experience certificates. Include MSDS for materials if toxic. Ensure 4-day venue management scope aligns with ATC and MSE preferences.

What documents are required for Gujarat event management tender submission?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof (DD), technical compliance certificates, and proof of Gujarat office. OEM authorizations and ATC corrigenda may be requested. Upload all certificates as specified; hard copies to be delivered within 5-15 days as directed.

What are the delivery terms for the Narmada event management contract?

Delivery terms require readiness to operate in Gujarat with an office, implement venue development for a 4-day event, and submit hard copies of DD and performance security within 15 days of award. Compliance with GeM GTC payments applies; timely delivery is essential.

What is the EMD amount and payment method for this tender?

EMD is ₹12,000 payable via Account Payee DD in favor of DISTRICT YOUTH DEVELOPMENT OFFICER, NARMADA, payable at Rajpipla. A scanned DD copy must be uploaded, with the hard copy delivered to the buyer within 5 days post bid opening.

Are there any special eligibility preferences for Gujarat MSE bidders?

Yes, Gujarat-based MSEs with valid Udyam Registration receive purchase preference. Ensure credentials are current and upload relevant certificate during bid submission; eligibility supports enhanced selection likelihood in the 4-day event management tender.

What are the scope variation rules for this event tender in Gujarat?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue. Post-award, scope changes require the service provider’s consent; for lumpsum contracts, scope/value may be adjusted with mutual agreement.

What office requirement is mandatory for service providers in this Gujarat tender?

An operating office must be located within the state of Gujarat to satisfy service continuity; documentary evidence of Gujarat address is required during bid submission to prove compliance with the office presence clause.

What standards or certifications are expected for event management services?

While specific standards aren’t listed, bidders should provide standard corporate credentials, GST/PAN, and relevant event management experience. If any MSDS applies for toxic materials, include MSDS documentation; MSE status with Udyam is advantageous.

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