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Dg Of Defence Estate Paints & Allied Goods Tender Nainital Uttarakhand 2025 ISO 9001 Compliance

Bid Publish Date

21-Nov-2025, 2:29 pm

Bid End Date

12-Dec-2025, 3:00 pm

Location

NAINITAL , UTTARAKHAND

Progress

Issue21-Nov-2025, 2:29 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

782

Category

PAINT GREY 4 LTR PACK

Bid Type

Two Packet Bid

Categories 11

CLOTHING GARDEN TOOLS STOMACHERS BAR BRUSH CUTTER WEED CUTTER APPARELS CUTTER GRASS CUTTER MACHINE DISTEMPER

Tender Overview

The Department of Defence, through the Dg Of Defence Estate, invites bids for a broad range of consumables and basic equipment including paints (grey, white, red, green, black 4 LTR packs), NEEL 900GM Robin items, oil Bond Distemper 5 KG, PAPCO POP, various oils, brushes, carpentry and maintenance tools, brooms, wood and grass cutting machines, and related hardware. Scope is limited to the supply of GOODS with a potential 25% quantity variation and extended delivery windows. The procurement emphasizes ISO 9001 certified suppliers and pre-approval of samples by a board of officers. This tender is location-bound to NAINITAL, UTTARAKHAND (postal code 244715), with a procurement intent focused on government-wide supply of essential maintenance materials for defence estates.

  • Organization: Dg Of Defence Estate, Department Of Defence
  • Product categories: paints, wood/maintenance tools, cleaning supplies, electrical & garden equipment
  • Location: NAINITAL, UTTARAKHAND
  • Delivery scope: Only supply of GOODS; sample approval required prior to technical bid opening
  • Key differentiator: ISO 9001 certification requirement; option clause enabling up to 25% quantity variation
  • Unique aspect: Board-approved sample validation; dedicated/ toll-free service support requirement

Technical Specifications & Requirements

  • Product names: Paints (Grey, White, Red, Green, Black, 4 LTR packs); NEEL 900GM Robin; Oil Bond Distemper 5 KG; PAPCO KG POP; Tarpin Oil; Brush Double Bar 3-6 inch; FEViCOL; Wood cutting Electric machine; Randha wood electric machine; Tree Cutter; Grass Cutter brush cutter oil variant; Traditional straw coconut broom; Soft bristle grass broom
  • Standards & certifications: ISO 9001 certification required for bidder or OEM; sample approval by board prior to technical bid opening
  • Service & support: Dedicated toll-free service number and escalation matrix for post-purchase support
  • Delivery & scope: Scope expressly states “Only supply of Goods”; option to increase quantity up to 25% during contract currency at contracted rates
  • Documentation expectations: Bidders must upload required certificates; non-submission risks rejection
  • Other requirements: ATC clauses apply; supplier must maintain sample approval process and post-award support

Terms, Conditions & Eligibility

  • EMD / security: Not disclosed in available data; bidders should prepare per standard tender practice
  • Delivery timeline: Delivery period to be defined; option clause allows extended delivery based on quantity variation
  • Payment terms: Standard government procurement terms (not explicitly defined in data)
  • Eligibility criteria: ISO 9001 certification; board-approved sample; dedicated service contact details; escalation matrix
  • Documentation: GST registration, PAN, experience certificates, financial statements, OEM authorizations (implied by terms), technical bid documents
  • Penalty/awards: Not specified in data; ATC clauses indicate sample rejection could affect bid opening
  • Scope remarks: Bid price to include all cost components; vendors must align with supply-only scope

Key Specifications

  • Product category: paints, wood/electrical maintenance tools, cleaning supplies

  • Bulk items include: paints (4 LTR packs) in multiple colors; NEEL 900GM Robin; Distemper oil; PAPCO POP; Tarpin oil; brushes and brooms

  • Quality standard: ISO 9001 certification for bidder or OEM

  • Service requirement: dedicated toll-free support and escalation matrix

  • Delivery: supply-only contract with option to increase quantity up to 25% during contract period

  • Pre-approval: sample approval by board of officers before opening technical bids

Terms & Conditions

  • Option Clause allows up to 25% quantity increase/decrease at contracted rates

  • Sample approval must occur before technical bid opening

  • ISO 9001 certification required for bidder or OEM

Important Clauses

Payment Terms

Payment terms are not explicitly provided; standard government terms apply, verify during bid submission

Delivery Schedule

Delivery period must align with order dates; option clause can extend time proportionally to quantity variation, minimum 30 days

Penalties/Liquidated Damages

Not specified in final data; ATC clauses may impose penalties for non-compliance or delayed delivery

Bidder Eligibility

  • ISO 9001 certification for bidder or OEM

  • Board-approved sample submission prior to bid opening

  • Experience in supplying paints and maintenance goods to government or defence establishments

Documents 4

GeM-Bidding-8611774.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PAINT GREY 4 LTR PACK PAINT GREY 4 LTR PACK 40 nos ntl01 15
2 PAINT WHITE 4 LTR PACK PAINT WHITE 4 LTR PACK 40 nos ntl01 15
3 PAINT RED 4 LTR PACK PAINT RED 4 LTR PACK 40 nos ntl01 15
4 PAINT GREEN LTR PACK PAINT GREEN LTR PACK 40 nos ntl01 15
5 PAINT BLACK 4 LTR PACK PAINT BLACK 4 LTR PACK 20 nos ntl01 15
6 NEEL 900GM ROBIN NEEL 900GM ROBIN 10 nos ntl01 15
7 OIL BOND DISTEMPER 5KG OIL BOND DISTEMPER 5KG 24 nos ntl01 15
8 PAPCO KG POP PAPCO KG POP 40 nos ntl01 15
9 TARPIN OIL TARPIN OIL 80 nos ntl01 15
10 BRUSH DOUBLE BAR 3 TO 6 inch EACH BRUSH DOUBLE BAR 3 TO 6 inch EACH 40 nos ntl01 15
11 FEVICOL FEVICOL 2 nos ntl01 15
12 Wood cutting Electric machine Wood cutting Electric machine 1 nos ntl01 15
13 Randha wood electric machine Randha wood electric machine 1 nos ntl01 15
14 Tree Cutter Tree Cutter 2 nos ntl01 15
15 Grass Cutter Brush cutter oil varient Grass Cutter Brush cutter oil varient 2 nos ntl01 15
16 Traditional straw coconut broom Traditional straw coconut broom 300 nos ntl01 15
17 Soft bristle grass broom Soft bristle grass broom 100 nos ntl01 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior supply of similar goods

4

Financial statements for last 2-3 years

5

EMD/Security deposit as per tender terms

6

Technical bid documents showing ISO 9001 certification

7

OEM authorization certificates (if bidding on behalf of OEM)

8

Sample approval documentation (board-approved) prior to technical bid opening

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for paints and maintenance goods tender in Nainital 2025?

Bidders must meet ISO 9001 requirements, submit board-approved sample before technical bid opening, provide GST, PAN, experience certificates, and financial statements. Include dedicated service contact details and escalation matrix. Ensure supply-only scope and eligibility for 25% quantity variation under the option clause.

What documents are required for the Dg Of Defence Estate procurement in Uttarakhand?

Required documents include GST registration, PAN, experience certificates for similar supplies, financial statements, EMD/security deposit, ISO 9001 certificates, OEM authorizations, and sample approval documents. Prepare all items for seamless bid submission and to avoid rejection per ATC clauses.

What are the technical specifications for ISO 9001 certified suppliers?

Bidder must hold ISO 9001 certification for themselves or their OEM. The tender requires pre-opening sample approval by a board of officers and supply of listed goods including paints (4 LTR packs) and associated maintenance items, with a focus on quality management systems.

When is the delivery window and quantity variation allowed in this tender?

Delivery terms enable up to a 25% variation in quantity under the option clause, calculated relative to original quantity with a minimum delivery extension of 30 days; progression depends on the last delivery order date and extended period rules.

What is the scope of supply for this Dg Of Defence Estate tender?

Scope explicitly states ‘Only supply of Goods’ across 17 items, including paints in multiple colors (4 LTR packs), NEEL 900GM Robin, Distemper oil, PAPCO POP, Tarpin oil, brushes, brooms, and wood/grass cutting machines; no services required.

What service support requirements are specified for bidders?

Bidders must provide a dedicated toll-free support number and a clear escalation matrix for service support post-delivery, ensuring prompt assistance and issue resolution for the supplied goods.

What are the penalties or LD terms for delays in delivery?

The available data does not specify exact LD terms; ATC clauses may impose penalties for delays; bidders should seek clarification on liquidated damages and ensure timely delivery within the extended period rules.

What are the brand or OEM requirements for this procurement?

Brand/OEM requirements are not explicitly listed; however, ISO 9001 certification is required for bidder or OEM, and OEM authorizations may be needed to demonstrate manufacturing or supply authority for listed items.