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High Court At Calcutta USB Type External Hard Disk Drive & Computer Kiosk Tender Kolkata West Bengal 2025

Bid Publish Date

17-Dec-2025, 11:27 am

Bid End Date

23-Jan-2026, 12:00 pm

Value

₹3,57,874

Location

KOLKATA , WEST BENGAL

Latest Corrigendum Available

Progress

Issue17-Dec-2025, 11:27 am
Corrigendum09-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Category

computer kiosk

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required with official letterhead and authorized signatory
  • • Budget-specific: USB 2TB ≤ ₹15,800; Touchscreen Kiosk ≤ ₹3,42,074
  • • Option clause enabling ±25% quantity change during/after award
  • • Warranty declaration and compliance checklist (Annexure 1) mandatory
  • • Escalation matrix and toll-free service numbers must be provided
  • • No explicit BOQ items; two product categories shown with budgets
  • • Delivery terms tied to last delivery order with extended time calculation
  • • Compliance with IS/standards not specified; focus on OEM and service terms

Tender Overview

Organization: High Court At Calcutta; Procurement: USB Type External Hard Disk Drive (V2) and Computer Kiosk; Location: Kolkata, West Bengal 700001; Estimated Value: ₹357,874.00; Budgets: USB 2TB ₹15,800; Touchscreen Kiosk ₹3,42,074; Option Clause: quantity can vary ±25% during contract; Delivery: timeline aligned to delivery orders with extension rules. This tender requires OEM-authorized bids with appropriate warranties and compliance declarations.

Technical Specifications & Requirements

  • Product names in scope: USB Hard Disk Drive 2TB; Touchscreen Kiosk; both must be offered with equivalent or better specifications.
  • Budget compliance: individual bid values must not exceed sanctioned budgets; USB HDD cap ₹15,800; Kiosk cap ₹3,42,074.
  • OEM authorization: bidders must be authorized sellers with OEM authorization letter on OEM letterhead; warranty declarations to accompany bids.
  • Documentation: include compliance checklists (Annexure 1) signed and stamped; escalation matrix with toll-free service numbers; service support contact details.
  • Quality & warranties: ensure warranty and service terms are clearly declared on OEM letterhead; misrepresentation will trigger penalties.
  • Delivery & terms: option-based quantity adjustments, delivery period linked to last delivery order, minimum 30 days extension rule; delivery performance to be tracked.

Terms, Conditions & Eligibility

  • EMD/Financials: no explicit EMD amount stated; bidders must meet OEM authorization and compliance requirements.
  • Experience: evidence of authorized OEM dealership and ability to supply touchscreen kiosks and USB HDDs meeting tender specs.
  • Delivery: adherence to original delivery period with potential extension per option clause; delivery dates tied to purchase orders.
  • Payments & Penalties: detailed payment terms not specified here; compliance with standard government procurement penalties for non-performance.
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorization certificates, technical compliance declarations.
  • Warranty/Support: warranty declaration on OEM letterhead; escalation matrix for service support included.

Key Specifications

  • USB Type External Hard Disk Drive 2TB

  • Touchscreen Kiosk (budget cap ₹3,42,074)

  • Bid values must not exceed sanctioned budgets

  • OEM authorization required for all bids

  • Warranty declarations on OEM letterhead

  • Compliance checklist (Annexure 1) signed and stamped

  • Escalation matrix for service support

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% per clause

  • Delivery period starts from last date of original delivery order

  • OEM authorization and warranty declarations are mandatory

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms and confirm with tender issuer

Delivery Schedule

Delivery period aligns to last date of original order; extended delivery period requires recalculation: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed; bidders should rely on standard gross penalties for non-performance as per High Court procurement norms

Bidder Eligibility

  • Authorized OEM dealer with valid authorization letter

  • Capability to supply USB 2TB external HDD and touchscreen kiosks

  • Compliance with Annexure 1 and service escalation requirements

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization certificate on OEM letterhead with authorized signatory

4

Technical compliance declaration on OEM letterhead

5

Warranty declaration on OEM letterhead

6

Experience certificates showing capability to supply touchscreen kiosks and USB HDDs

7

Financial statements or proof of financial capacity

8

Signed Annexure 1 compliance checklist

9

Service escalation matrix with toll-free numbers

Corrigendum Updates

5 Updates
#1

Update

09-Jan-2026

Extended Deadline

23-Jan-2026, 12:00 pm

Opening Date

23-Jan-2026, 12:30 pm

#2

Update

09-Jan-2026

Extended Deadline

14-Jan-2026, 12:00 pm

Opening Date

14-Jan-2026, 12:30 pm

#3

Update

02-Jan-2026

Extended Deadline

09-Jan-2026, 12:00 pm

Opening Date

09-Jan-2026, 12:30 pm

#4

Update

23-Dec-2025
#5

Update

23-Dec-2025

Extended Deadline

02-Jan-2026, 12:00 pm

Opening Date

02-Jan-2026, 12:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for USB Type External Hard Disk Drive tender in Kolkata 2025

Bidders must supply OEM authorization on official letterhead, include a warranty declaration, and sign the Annexure 1 compliance checklist. Ensure USB HDD capacity is 2TB, and bid values stay within the sanctioned budget of ₹15,800. Submit GST, PAN, and service escalation details with the bid.

What documents are required for High Court Calcutta kiosk tender 2025

Required documents include GST certificate, PAN, OEM authorization on letterhead, technical compliance declaration, warranty declaration, experience certificates, financial statements, Annexure 1 compliance checklist, and service escalation matrix with toll-free numbers.

What are the delivery terms for touchscreen kiosk procurement Kolkata

Delivery is governed by the last date of the original delivery order; if the option clause is exercised, the extended time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is the budget limit for USB 2TB hard disk in this tender

The sanctioned budget for USB Hard Disk 2TB is ₹15,800; bidders must ensure the bid value for this product remains within this limit and provide OEM warranty documentation accordingly.

How to demonstrate OEM authorization for this Calcutta tender

Submit an OEM authorization certificate on the OEM's official letterhead, signed by an authorized signatory, confirming dealership rights and ability to supply touchscreen kiosks and USB HDDs as specified.

What are the escalation/service support requirements for this tender

Provide a clear escalation matrix with telephone numbers for service support; include toll-free contact details to resolve post-sale issues and ensure timely assistance during warranty and post-warranty periods.

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