GEM

Eastern Railway High Mast Lighting Octagonal Tower with Solar LED Street Light Tender 2025

Posted

30 Oct 2025, 12:59 pm

Deadline

11 Nov 2025, 11:00 am

Location

MALDA , WEST BENGAL

Progress

Issue30 Oct 2025, 12:59 pm
AwardPending
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Quantity

6

Bid Type

Single Packet Bid

Tender Overview

The Eastern Railway (Indian Railways) invites bids for the High Mast Lighting Octagonal Tower with Solar Based LED Street Light under a supply-only contract. Delivery is required to three sites: SSE/G/MLDT, Malda, West Bengal (732102), SSE/G/BGP, Bhagalpur, Bihar (812002), and SSE/G/SBG, Sahibganj, Jharkhand (816109), in separate quantities. The scope emphasizes supply of goods with BIS licensing mandatory and delivery at multiple rail locations. The Terms include an option clause allowing up to a 25% quantity variation during and after the contract, with delivery timing anchored to the original period. The ATC clauses demand dedicated service support lines and a defined escalation matrix. The GeM-based process requires compliance with tax invoicing across states and standard GeM documentation.

Technical Specifications & Requirements

  • Product category: High Mast Lighting Octagonal Tower with Solar LED Street Light (Q3)
  • Quantity: distributed across 3 locations (3 at Malda, 2 at Bhagalpur, 1 at Sahibganj) per ATC
  • Standards: BIS license required for bid submission; GeM contract compliance for warranty, test reports, and invoices
  • Documentation: GSTIN in tax invoice aligned to supply state; include GeM invoice, delivery challan, warranty, inspection/test certificates, E-Way bill, DP extension if late
  • Delivery addresses and contact telephones provided for each site
  • Quality/inspection: RITES inspection optional; NABL/ILAC lab test reports acceptable
  • Service: dedicated toll-free support and escalation matrix from bidder/OEM

Terms, Conditions & Eligibility

  • EMD: not specified in available data; compliance with BIS licensing required
  • Delivery timeline: aligned to original delivery order; extended period calculations apply under option clause
  • Payment terms: not detailed; includes delivery to three sites with required tax documentation
  • Documents: GST certificate, PAN, experience certificates, financial statements, OEM authorizations, warranty certificates, test reports, bank mandate, cancelled cheque
  • Warranty/AMC: warranty certificate as per GeM contract; inspection/test certificates where applicable
  • Conditions: supply-only scope; multiple-site delivery with separate quantities per site

Key Specifications

  • Product: High Mast Lighting Octagonal Tower with Solar LED Street Light

  • Delivery sites: Malda (WB), Bhagalpur (BIHAR), Sahibganj (JHARKHAND)

  • Standards: BIS license mandatory for bid submission

  • Documentation: GSTIN-based tax invoice, GeM invoice, warranty, test certificates, E-Way bill

  • Inspection: RITES inspection option; lab test reports from Govt./NABL/ILAC accredited labs

Terms & Conditions

  • Option clause allows up to 25% quantity variance at contract placement and during currency

  • Supply-only scope with delivery to three sites in WB, BIHAR, JHARKHAND

  • BIS license mandatory; dedicated service support and escalation matrix required

Important Clauses

Delivery Terms

Delivery to three addresses; separate quantities per site; delivery period linked to original delivery order with extension rules

Payment Terms

Payment process aligned with GeM contract; GST invoicing per supply state; no explicit advance terms stated in data

Warranty & Testing

Warranty certificate required per GeM contract; test certificates from approved labs; RITES inspection option if invoked

Bidder Eligibility

  • Must hold BIS license at bid submission

  • Experience in supplying high mast lighting or solar LED street light systems

  • Capability to deliver to three distinct Indian Railways locations with site-specific quantities

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Required Documents

1

GST registration certificate

2

PAN card

3

BIS license (mandatory with offer)

4

Experience certificates for similar high mast lighting or solar LED street light supply

5

Financial statements (as applicable)

6

OEM authorization or dealership certificate

7

GeM invoice template and delivery challan

8

Warranty certificate as per GeM contract

9

Test certificate from Govt./NABL/ILAC accredited lab (if applicable)

10

Inspection certificate (RITES if required)

11

Bank mandate form and cancelled cheque

12

Turnover details (per e-invoice thresholds)

Frequently Asked Questions

How to bid for the high mast lighting tender in Eastern Railway 2025?

Bidders must submit BIS license with the offer, GeM-compliant invoice, and separate site-wise delivery plans for Malda (WB), Bhagalpur (BIHAR), and Sahibganj (JHARKHAND). Include OEM authorization, warranty, test certificates, and tax documentation for each state. Ensure full supply-only scope and adherence to option-clause quantity variations.

What documents are required for the high mast lighting tender in Eastern Railway?

Required documents include GST registration, PAN card, BIS license, experience certificates for similar projects, OEM authorization, financial statements, GeM invoices, delivery challans, warranty certificates, RITES test certificates if needed, NABL/ILAC lab reports, bank mandate form, and cancelled cheque.

What are the delivery locations for the high mast lighting tender?

Delivery must be made to 3 sites: Malda, West Bengal (732102); Bhagalpur, Bihar (812002); Sahibganj, Jharkhand (816109). Each site requires the specified quantity in separate shipments with proper documentation at claim time.

What is the required standard or license for this tender in Eastern Railway?

Bidders must possess a valid BIS license at bid submission and ensure GeM contract compliance, including warranty, test certificates, and serial documentation to meet quality standards for high mast solar LED lighting systems.

What is included in the scope of supply for this tender?

Scope is strictly supply of goods for high mast lighting towers with solar LED street lights. No installation services are stated; delivery is site-specific with quantity variations allowed up to 25% during contract and currency as per option clause.

What are the warranty and testing requirements for this tender?

A warranty certificate must be provided per GeM contract terms. Test certificates from Govt./NABL/ILAC-accredited labs are required, and RITES inspection is possible if mandated, ensuring conformance to performance and safety standards.

How does the option clause affect delivery timelines for this tender?

The option clause allows up to 25% quantity variation at contract placement and during the contract currency. Additional delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days, subject to extension rules.

What payment-related documents must accompany delivery claims?

Delivery claims must include GST-compliant tax invoice, GeM invoice, delivery challan, warranty certificate, inspection/test certificates, E-Way bill, DP extension if late, bank mandate form, and cancelled cheque for verification.

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