Indian Navy Catering Services for Barakhana Vizag 5-Star Hotel FS SAI Cert 2026
Bid Publish Date
29-Sep-2026, 6:05 pm
Bid End Date
03-Oct-2026, 7:00 pm
Value
₹15,00,000
Location
Progress
Tender Overview
Organization: Indian Navy (Department of Military Affairs) seeks catering services for a high-profile event in Vizag, Andhra Pradesh during the visit of the Hon’ble Raksha Mantri. Scope includes veg and non-veg buffet, with a Special Buffet arrangement. Estimated contract value: ₹1,500,000. Bid terms emphasize flexibility up to 25% in quantity or duration; supplier must maintain a local office in the consignee state. This tender imposes stringent vendor prerequisites (GST, quality certificates) and on-site requirements to ensure premium service comparable to a 5-star hotel standard. A mandatory site visit and sample crockery/cutlery provisions are noted to validate service readiness, along with required IT documents from the last three years. The tender requires compliance with at least basic catering certifications and a robust SOW attached with the bid. Unique aspects include a focus on event-based catering for a high-level government visit with controlled guest experience and post-event food preservation obligations.
Technical Specifications & Requirements
- Service category: Event-based catering for Barakhana; vegetarian and non-vegetarian menu options; Special Buffet setup
- Location: Vizag, Andhra Pradesh; site visit mandatory; office of service provider must be located in the consignee state
- Certifications/Standards: FSSAI certificate required; 5-star hotel standard supplier preference; proof of GST registration; last three years' IT details
- Delivery/Service window: Site visit prior to bid submission; samples of crockery and cutlery to be provided during site visit; food preservation requirement of up to 48 hours post-event
- Documentation expectations: Upload all certificates/documents; proof of experience through contracts, invoices or client certificates; an undertaking letter accepting GEM terms
- SOW/ATC: Detailed scope of work linked via attached file; non-compliance leads to rejection
Terms, Conditions & Eligibility
- EMD/Financials: Required submission of GST, PAN, and last three years’ IT returns; EMD amount not explicitly stated but ATC requires compliance with bid terms
- Experience: Proof via contract copies, invoices, execution certificates or equivalent documents for past catering engagements
- Delivery/Performance: The contract may be increased by up to 25% in quantity or duration at issue; site visit mandatory
- Vendor prerequisites: Office must be located in Vizag; hosting hotel must be rated 5-star or above; proof of hotel rating and FS SAI certificate
- Documentation: Upload all certificates, undertaking letter accepting GEM terms; samples to be demonstrated during site visit; comprehensive bid package includes SOW
- Compliance: Non-compliance with bid ATC results in rejection; food preservation and service quality expectations are enforced
Key Specifications
-
Event-based catering for Barakhana during Raksha Mantri visit
-
Veg and non-veg buffet with a special buffet arrangement
-
Estimated value ₹1,500,000
-
Site visit mandatory; crockery and cutlery samples required
-
Food preservation up to 48 hours after event
-
5-star hotel standard catering required; FS SAI certificate
-
GST registration and IT return documents required
Terms & Conditions
-
25% quantity/duration variation allowed at contract issue
-
Office of service provider must be located in Vizag; proof required
-
Mandatory site visit and sample crockery/cutlery submission
-
GST registration, FSSAI/FS SAI certificate, and IT returns required
-
Past experience evidenced by contracts, invoices, or client certificates
-
Undertaking letter accepting GEM bid terms and scope of work
Important Clauses
Payment Terms
Not explicitly stated; bidders should expect standard GEM terms and must accept 25% scope variation.
Delivery Schedule
Site visit mandatory prior to bid submission; event-based service with strict buffet timing and food safety controls.
Penalties/Liquidated Damages
Not specified; penalties would be governed by GEM standard terms and the ATC if any breach occurs.
Bidder Eligibility
-
Office of service provider located in Vizag (proof required)
-
GST registration active; GST returns filed
-
5-star hotel catering experience preferred; FS SAI/FSSAI certification
-
Site visit completion and sample crockery submission
-
Past experience evidenced by contracts/invoices or client certificates
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | DEVEE HORIZON LLP Under PMA | 03-10-2026 12:26:51 | |
| 2 | HOTEL RUKMANI PALACE Under PMA | 02-10-2026 20:03:13 | |
| 3 | J K ASSOCIATES Under PMA | 02-10-2026 21:50:48 | |
| 4 | K.R.VENTURES Under PMA | 01-10-2026 20:04:05 | |
| 5 | KSR DEVELOPERS PRIVATE LIMITED Under PMA | 03-10-2026 10:52:45 | |
| 6 | M/s VIJAY EVENTS & ENTERTAINMENTS Under PMA | 03-10-2026 16:40:48 | |
| 7 | RATAN DIGITAL AGENCY Under PMA | 03-10-2026 18:51:53 | |
| 8 | SURESH ENGINEERING WORKS Under PMA | 02-10-2026 14:52:46 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KSR DEVELOPERS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Catering service (Event Based) - CATERING SERVICES FOR BARAKHANA DURING VISIT OF HONOURABLE RAKSHA | |
| L2 | J K ASSOCIATES Under PMA | Item Categories : Catering service (Event Based) - CATERING SERVICES FOR BARAKHANA DURING VISIT OF HONOURABLE RAKSHA | |
| L3 | M/s VIJAY EVENTS & ENTERTAINMENTS( MSE Social Category:General ) Under PMA | Item Categories : Catering service (Event Based) - CATERING SERVICES FOR BARAKHANA DURING VISIT OF HONOURABLE RAKSHA | |
| L4 | DEVEE HORIZON LLP Under PMA | Item Categories : Catering service (Event Based) - CATERING SERVICES FOR BARAKHANA DURING VISIT OF HONOURABLE RAKSHA |
Tender Data
Bid Details
Quantity
2000
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
50
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Catering service (Event Based) - CATERING SERVICES FOR BARAKHANA DURING VISIT OF HONOURABLE RAKSHA MANTRI; veg and non veg; Special Buffet
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
2
Delivery Details
Delivery Locations
1
Delivery Cities
Visakhapatnam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Visakhapatnam | Visakhapatnam | - | - | 2000 | - | Number of pax : 2000 Number of non veg snacks : 1000 Number of bottles of Soft drink : 2500 Number of veg dishes : 1000 Number of veg snacks : 1000 Number of Non veg dishes : 1000 Number of bottles of Juice : 2500 Number of desserts : 2000 Number of bottles of water : 2500 Number of Event Days : 1 |
Authority Records
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Documents 6
GeM-Bidding-9951450.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
Required Documents
GST registration certificate
Permanent account number (PAN) card
Past experience documents: contracts, invoices with self-certifications or client execution certificates
Last three years of income tax details
Proof of office location in Vizag (consignee state)
FSSAI / FS SAI certificate (5-star hotel standard preference)
Undertaking letter accepting GEM terms and scope of work
Proof of hotel rating (5-star or above) used for catering services
Site visit confirmation and crockery/cutlery samples submission record
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for catering services tender in Vizag for Barakhana 2026?
Bidders must submit GST registration, PAN, IT returns for the last three years, and proof of office in Vizag. Include FSSAI/FS SAI certificate and 5-star hotel standard proof. Site visit is mandatory; attach crockery samples and an undertaking accepting GEM terms.
What documents are required for Vizag catering contract submission?
Required documents include GST certificate, PAN, IT returns for three years, past contract/invoice proofs or execution certificates, hotel rating proof, FSSAI certificate, and an undertaking letter accepting GEM terms plus site visit confirmation.
What are the delivery and service requirements for Raksha Mantri visit catering?
The caterer must provide veg and non-veg buffet with a special buffet setup, ensure 48-hour food preservation capability post-event, and deliver in line with site visit validated plan; timing will align with honorific guest schedule.
What is the required certification level for catering vendors in this tender?
Vendors must hold a valid FSSAI/FSSAI equivalent certificate, GST registration, and ideally demonstrate experience with 5-star hotel-standard catering; proof should accompany the bid via certificate documents.
How does the 25% contract quantity variation work for this tender?
The buyer can increase or decrease contract quantity or duration by up to 25% at the contract issue stage; once issued, variation remains capped at 25% with bidder acceptance required.
When is site visit and sample crockery submission required for this bid?
Site visit is mandatory before bid submission; bidders must present crockery and cutlery samples during this visit, along with submitting proof of office in Vizag and relevant certifications.